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4- H Officer Training: Club Secretary . Prepared by Brettyn Grover, Howard County 4-H Council Member. Offices in 4H. President Vice President Treasurer. Secretary. In this presentation we will learn…. Before the meeting During the meeting After the meeting Meeting agenda

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4 h officer training club secretary

4- H Officer Training:Club Secretary

Prepared by Brettyn Grover,

Howard County 4-H Council Member

slide2

Offices in 4H

  • President
  • Vice President
  • Treasurer
  • Secretary
slide3

In this presentationwe will learn…

  • Before the meeting
  • During the meeting
  • After the meeting
  • Meeting agenda
  • Guidelines for good
  • meeting
  • Responsibilities of the
  • Secretary
slide4

Before the Meeting…

  • Let the president and leaders know if you’re going to be absent
  • Prepare minutes of last club meeting
slide5

During the Meeting…

  • Sit next to the president
  • Work cooperatively with
  • other officers
  • Take roll call and keep
  • track of attendance
  • Read minutes from
  • previous meetings and
  • make corrections
slide6

During the Meeting…

  • Take notes of the
  • meeting’s events
  • State unfinished
  • business
  • Write down any
  • motions as stated
slide7

During the Meeting…

  • Read and write letters for
  • the club
  • Cooperate with the
  • reporter
  • Record of all minutes in
  • the Secretary’s book
4 h business meeting agenda
4-H Business Meeting Agenda
  • Call meeting to order
  • Pledge of Allegiance
  • Roll call
  • Minutes of previous meeting
  • Treasurer’s report
  • Report of Officers and committees
  • Unfinished business
  • New business
  • Announcements, leader’s reports
  • Adjournment
  • 4-H Pledge
good meeting elements
Good Meeting Elements

Four key elements:

A pre-meeting activity (15-20 minutes)

The business meeting (15-20 minutes)

An educational program (30 minutes)

Recreational activities (20 minutes)

Each part is important to meet the needs of youth.

responsibilities of the secretary
Responsibilities of the Secretary…
  • Represent my group proudly ALL the time
  • Attend as many 4-H meetings and activities as possible
  • Be prompt and enthusiastic
the meeting
The Meeting

Conduct meetings using Parliamentary Procedure

  • http://connect.extension.iastate.edu/parlypro/
slide12

In this presentation…

  • Before the meeting
  • During the meeting
  • After the meeting
  • Meeting agenda
  • Guidelines for good
  • meeting
  • Responsibilities of the
  • Secretary