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Advanced Presentation Strategies

Advanced Presentation Strategies. David Silverstein DATE XX, 2010. Overview. 50- min Presentation (w/PPTX walk-thru & Q&A) The Writing & Communications Center (WCC) Advanced Presentation Skills Lay Audiences & Visual Design Confidence, Timing, Breath, etc Group Presentation Strategies

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Advanced Presentation Strategies

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  1. Advanced Presentation Strategies David Silverstein DATE XX, 2010

  2. Overview 50-min Presentation (w/PPTX walk-thru & Q&A) The Writing & Communications Center (WCC) Advanced Presentation Skills • Lay Audiences & Visual Design • Confidence, Timing, Breath, etc • Group Presentation Strategies • Advanced PowerPoint Tools

  3. WCC @ Stevens Writing & Communications Center at Stevens • One-on-one or group meetings with WCC specialists • Free – any member of the SIT community, any semester • 210 Morton • www.stevens.edu/cal/wcc Monday to Friday 1–5pm Walk-ins welcome. Appointments available.

  4. WCC @ Stevens (Cont.) WCC specialists can help: • Organize report layouts & revise/edit term papers • Craft bibliography & references • Shape presentations & slides • Practice speaking & delivery • Explain grammar, punctuation, syntax • Learn advanced features of MS Office 2007 (Word, PPTX)  No Homework, No Busywork, No Grades 

  5. Why? NAE concludes*: Elected representatives are ill-equipped to make decisions about tech-related issues. Students, parents & teachers remain uniformed about engineering and the contributions of the field which continues to deter students from studying engineering. Engineers often do not rise to management positions. *Raising Public Awareness of Engineering: National Academy of Engineering, National Academies Press, 2002.

  6. To Start http://mediatedcultures.net/ksudigg/?p=119

  7. To Start… Reactions What do you think? Writing  42pgs or 500pgs Facebook through class? Multi-tasking? How can you control someone else’s attention?

  8. Lay Audiences & Visuals Different Needs Visual Displays Timed Displays

  9. Different Audience = Diff. Needs Present your project to… What are the needs of each segment?

  10. Different Audience = Diff. Needs In business communications: • Be concise! • Be clear! • And be positive! “It’s not a problem, unless there’s a solution.”

  11. Different Audience = Diff. Needs Present your project to…

  12. Different Audience = Diff. Needs Must know why you are presenting: • Find out! Ask! Know your purpose! • Know your Audience – Who will be there? • Establish purpose/scope at outset (overview slide) • Time – more limited than reports; stay focused • High-level Goals vs. Technical Specifics • Will they get the presentation later?

  13. Presentation Type

  14. Presentation Type (Cont.)

  15. Images v. Text ONE PART TV ONE PART DOC MS PowerPoint = TV + Document MS PowerPoint

  16. Where are your eyes drawn? Photosynthesis: (photo = light, synthesis = putting together)is the synthesis of glucose from sunlight, carbon dioxide and water, with oxygen as a waste product. It is arguably the most important biochemical pathway known.

  17. Where are your eyes drawn? Photosynthesis(photo = light, synthesis = putting together)

  18. Turn Text Into Image Which has a stronger or quicker impact? Our third quarter earnings were the highest of the year, with our East segment reporting an almost two hundred percent increase over the first and second quarters in the East, and a one hundred percent increase over our West & North segments. or

  19. Graphs v. Charts Which illustrates the implications faster? This chart?

  20. Graphs v. Charts Or this graph?

  21. Visual Displays – Examples What’s more interesting? Chrysaora fuscescens (sometimes generally referred to as the Pacific sea nettle or the West Coast sea nettle) is a common variety of true jellyfish, found in the Pacific Ocean mostly near the coast from California to Alaska (perhaps also to Japan). Diameter of the body (the "bell") can be greater than 1 meter, although most are less than 50 cm across. The long, complicated, spiraling oral arms and the 24 tentacles may trail as far as 3.6 to 4.6 meters behind the bell.

  22. Visual Displays – Examples Chrysaora Fuscescens* aka: Pacific Sea Nettle, West Coast Sea Nettle The "bell“ or body can be greater than one meter in diameter, though most are ≤50 cm across. The long, spiraling oral arms & the 24 tentacles may trail as far as 3.6-4.6 meters behind the bell. *Located in the Pacific near California and Alaska (& perhaps Japan).

  23. Visual Displays Work Better Use visuals effectively: • Icons & images aid memory • Don’t hide your point • Integrate image & text; do not simply overlap • Consider call out boxes • Only include essential technical details

  24. Visual Displays – Examples Consider the following examples… Can you read this? What are you focusing on? The image or my point? Consider a new layout.

  25. Visual Displays – Examples Now can you read this? What are you focusing on? The image or my point? Is the image complementary?

  26. Visual Displays – Examples Cuttlefish are marine animals of the order Sepiida. Special photochromatic skin allows them to alter color at will. In addition, their eyes are among most developed in animal kingdom and can perceive the polarization of light. Also, they have three hearts which pump green-blue blood.

  27. Visual Displays – Examples Cuttlefish: marine animals of the order Sepiida. Special photochromatic skin allows them to alter color at will. In addition, their eyes are among most developed in animal kingdom and can perceive the polarization of light. Also, they have three hearts which pump green-blue blood.

  28. Visual Displays – Examples • Cuttlefish: • Marine animals • Order = Sepiida • Photochromatic skin alters color at will • Eyes perceive polarization of light (among most developed in animal kingdom) • 3 hearts; green-blue blood

  29. Visual Displays – Examples Cuttlefish (Sepiida Order) Photochromatic skin; can alter color at will. Has 3 hearts & green-blue blood Eyes sense polarization of light (among most developed in animal kingdom)

  30. Visual Displays – Examples Notice the composition Integrate text based on composition Busy images are not as effective

  31. Visual Displays – Examples Notice the composition Integrate text based on composition Busy images are not as effective

  32. Visual Displays – Examples Notice the composition Integrate text based on composition Busy images are not as effective

  33. Visual Displays – Examples Notice the composition Integrate text based on composition Busy images are not as effective

  34. Visual Displays – Examples Use flowcharts & diagrams to illustrate method! Consider the following information: First, answer the telephone and welcome the caller. Then, ask the caller for the reason for calling and determine the appropriate action. For billing matters, transfer the caller to the billing department and for new accounts transfer the caller to sales extension. However, if the caller is calling about a different issue than billing or sales, make sure to ask the caller for further clarification. If the issue concerns the user using the website, try to confirm the caller’s account information and log in to the caller’s account. If the issue is a shipping issue, transfer the caller to the regional shipping department associated with the caller’s physical address. If the caller has another unrelated issue, stay on the line with the caller and try to further ascertain the reason.

  35. Visual Displays – Examples Use flowcharts & diagrams to illustrate method! Consider the following information: • Answer the telephone and welcome the caller • Ask the caller for the reason for calling • Determine the appropriate action. • For billing matters, transfer the caller to the billing department • For new accounts transfer the caller to sales extension. • If the caller is calling about a different issue, ask for clarification • If using the website, confirm the caller’s account information and log in to the caller’s account. • If the issue is a shipping issue, transfer the caller to the regional shipping department associated with the caller’s physical address. • If the caller has another unrelated issue, stay on the line with the caller and try to further ascertain the reason.

  36. Visual Displays – Examples Use flowcharts & diagrams to illustrate method! Consider the following information: • Answer the telephone and welcome the caller • Ask the caller for the reason for calling • Determine the appropriate action. • For billing matters, transfer the caller to the billing department • For new accounts transfer the caller to sales extension. • If the caller is calling about a different issue, ask for clarification • If using the website, confirm the caller’s account information and log in to the caller’s account. • If the issue is a shipping issue, transfer the caller to the regional shipping department associated with the caller’s physical address. • If the caller has another unrelated issue, stay on the line with the caller and try to further ascertain the reason.

  37. Visual Displays – Timed Examples Time out your process discussion:

  38. Visual Displays – Timed Examples Time out your process discussion: Process Start Answer Phone How can we help? Place Order Close Account Transfer to Sales Transfer to Billing Finish Finish Problem What is problem? Shipping Issue Site Usability Issue Transfer to Regional Office Confirm Account

  39. Visual Displays – Timed Examples Time out your charts to show trajectory:

  40. Visual Displays – Timed Examples

  41. Visual Displays – Timed Examples 8 5 3 2

  42. Visual Displays – Timed Examples Proposals put to final vote Joint committee meeting to discuss proposals Labwork completed; initial findings presented Samples collected & sent to lab Project Completion April 2 April 20 May 10 June 1 June 11 04/01 04/08 04/15 04/22 04/29 05/06 05/13 05/20 05/27 06/03 Project Timeline – Key Dates

  43. Visual Displays – More Examples * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

  44. Visual Displays – More Examples * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

  45. Visual Displays – More Examples Are all these values needed? * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

  46. Visual Displays – More Examples Only present essential details * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

  47. Visual Displays – More Examples * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

  48. Visual Displays – More Examples * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

  49. Visual Displays – More Examples * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

  50. Visual Displays – More Examples * Excerpted from An Engineer’s Guide to Technical Communication, by Sorby & Bulleit, 2006.

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