SENIOR CLASS MEETING 2011

1. SENIOR CLASS MEETING2011 Records Office

2. Today: • Graduation • Residency • Licensure • To Do List

3. GRADUATION

4. Reminder: Graduation Paperwork Due by 5:00 Today • Graduation Requirements Review $150 non-compliance fee • Diploma Order Form • Graduation News Release

5. Graduation Date • May 15, 2011 UASOM Sunday Commencement Ceremony • June 4, 2011 Diploma Date / Saturday Graduation Date

6. When can Records verify your graduation? • After June 4 • Provided • All coursework completed • All grades received • Step 2 CK and OSCE “Pass” reported • Step 2 CS taken

7. Diploma • Everything has to be clear before we can release it. • Courses, grades, test scores • Clear account balance • Pager, library books • When you get your diploma check it • Correct? Damage in delivery? • If it is incorrect or there is damage due to delivery, we’ll order another original diploma after you return the damaged one.

8. Diploma • Caution: In your legal name as recorded in Self Service at the time of graduation - no retroactive name changes. Please check Self Service to verify your name is correct there. • Caution: Don’t leave your original diploma with anyone at your residency or at a state licensing board.

9. Diploma • UASOM issues only one original diploma • Replacement diploma if damaged, lost, or destroyed • Affidavit that is notarized • Replacement fee • Notation on diploma that it is a reissue • Policy: http://main.uab.edu/uasom/2/show.asp?durki=38804

10. Diploma • Certified copy of diploma • Comes from Records Office with official seal • Is not a photocopy of your diploma • Is not a laminated wallet-size copy of diploma

11. RESIDENCY

12. What documents will you need? • Depends on program • Transcript • Form • Certified copy of diploma • Letter

13. When do they need to be there? • Depends on program and state • Some ASAP after Match • Some as soon as coursework completed but prior to diploma date • Some after diploma date

14. How do you request these documents? Current Students Records section Medical Student Records Request https://services.medicine.uab.edu/RecordsRequest/Login.aspx?ReturnUrl=%2fRecordsRequest%2fSetRedirect.aspx

15. Login with Blazer ID & password

16. Fill in information & submit

17. Select documents…click to finalize order

18. How do you it’s been sent? • Log back in and look • Status • Date

19. LICENSURE

20. What’s needed to get a license? • Depends on the state • Documents from UASOM • Transcript • Form • Letter • Certified copy of diploma • To request documents log in exactly as you do now.

21. Questions related to education • Alabama: • Were you ever on probation? • Were you ever disciplined for unprofessional conduct or behavior? • Were there any limitations or special requirements imposed on you? • Other states may want to know about any leaves of absence

22. Answering those questions • UASOM answers these questions and is required to send details and supporting documentation for “Yes” answers • Typically you have to answer these as well • Discrepancies between what you say and what we say are a problem • How do you remember? PRINT OUT YOUR ACADEMIC SUMMARY from Student Self Service

23. TO DO

24. Other things to consider • Step 3 • Please give permission for your score to be reported to UASOM when you register for Step 3. Scores are used for inclusion in USMLE score reports and for internal record keeping. • Medical Alumni Association

25. To Do Checklist : Grades • CHECK Academic Summary • All course requirements met? • All grades posted? • Passing scores on OSCE & Step II CK posted? • Score on Step 2 CS posted? Note: If taken in April or May, bring verification from testing center to Ms. McChesney • PRINT at least one copy of Academic Summary for your personal records • Contact: Sharon McChesney, samm@uab.edu

26. To Do Checklist: Money Matters • IMPORTANT: University policy does not allow us to release your diploma to you if you have any financial obligation to UAB or UA. • Account balance clear at UAB? Contact: Student Accounting, 934-3570 • Account balance clear at UA (if applicable)? Contact: Mary Kay Hannah, 205-348-1384 • Drop/Add fees paid? Contact: Lacy Gilliland, lacyg@uab.edu • Library books returned &/or fines paid? Contact: Lister Hill Library, 934-2460

27. To Do Checklist: Forms/Questionnaire • Today: • Signed Graduation Requirements Review • Diploma Order Form • Graduation News Release • Diploma Pick-up form (if you want someone else to pick up your diploma ) • AAMC Graduation Questionnaire http://www.aamc.org/data/gq/

28. To Do Checklist: Housekeeping • Locker emptied (anything left discarded mid-June) • Pager returned to UAB Radio Paging (934-2599) • After all coursework completed • Before June 4, 2011

29. Random • BLS and health compliance – You must stay current and in compliance until the date your last course ends • Check @uab.edu email daily both before graduation and after graduation until you have your diploma. Note: Email accounts for students are retained for 1 year after the student leaves UAB.  For information on how to manage your address following deletion, see http://main.uab.edu/Sites/it/faqs/48986

30. Where to find all this • Current Students page Records section Graduation Documents

31. From all of us in Records…CONGRATULATIONS ! Volker Hall 107 934-4964 Debbie Blackstone, Registrar Lacy Gilliland, Scheduling Coordinator Ernest Grimes, Verification Specialist Sharon McChesney, Grades Specialist Lauren Ruffrage, Asst Registrar for Data