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REGION III REVISED QUARTERLY REPORT Implementation: 1 st Quarter 2011 Report. SHMO / NFIP Meeting November 9 / 10, 2010 Richmond, Virginia. OBJECTIVES. Consistency Throughout the Region Facilitate Project Monitoring Better Capture the Required Project Information

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region iii revised quarterly report implementation 1 st quarter 2011 report
REGION IIIREVISED QUARTERLY REPORTImplementation: 1st Quarter 2011 Report

SHMO / NFIP Meeting

November 9 / 10, 2010

Richmond, Virginia

slide2
OBJECTIVES
  • Consistency Throughout the Region
  • Facilitate Project Monitoring
  • Better Capture the Required Project Information
  • More User-Friendly Format:
  • Can be filled electronically
  • Can be submitted electronically
quarterly progress reports region iii
Quarterly Progress ReportsRegion III
  • The State, as Grantee, is responsible for reviewing the Quarterly Reports from the Sub-Grantee for:
    • Completeness
    • Accuracy
    • Relevant information
  • Quarterly Reports are due for all open projects. The Grantee must continue to submit a report even for a project that the Sub-Grantee has requested be closed, but has not yet been closed out by FEMA. The report should describe any issues preventing closeout and the actions being taken to resolve those issues.
item 8 project status comments
Item 8 – Project Status Comments

UNACCEPTABLE:

  • Project is behind schedule
  • Experiencing delays
  • May need an extension

ACCEPTABLE:

  • Delay caused by contractor going out of business. Going out for re-bid to complete project.
  • Behind schedule because of severe winter weather. Anticipate 2 month delay.
  • Project is ahead of schedule. Expect to complete about 6 months early.
  • Project is on schedule.
item 11 project cost sow comments
Item 11 – Project Cost & SOW Comments

UNACCEPTABLE:

  • 2 homeowners dropped out
  • Possible cost over-runs
  • Contractor problems
  • Elevation costs increasing

ACCEPTABLE:

  • 32 Bay Ave & 16 Tide Lane withdrawing from project. SOW change request submitted to FEMA 10/27/10.
  • Demolition costs higher than anticipated due to asbestos issues. Closely monitoring project budget.
  • Bids have come in over budget for the remaining 3 elevations. Will request withdrawal of 1 home to keep within approved budget.
slide12
Item 12 - Description of Work Completed

UNACCEPTABLE

    • Acquisitions
    • Demolitions
    • Elevations
    • Properties purchased
  • ACCEPTABLE
    • Acquisition completed on 4 properties. Appraisal and legal work started for the remaining 6 properties.
    • 5 properties were lifted and foundation work has been started. Bids went out on the remaining 4 properties.
    • 3 acquired & demolished / 18 elevations now completed.
slide13
Item 13 - Anticipated Work Next Quarter

UNACCEPTABLE

  • Elevations
  • Demolitions
  • Acquisitions
  • Appraisals
  • Prepare for demolition
  • Do some asbestos work

ACCEPTABLE

  • Expect to close on 3 properties and complete the demolition of 4 already acquired properties.
  • Expect to receive bids on the final 4 elevations. 2 elevations underway should be completed.
  • Anticipate the project to be completed next quarter.
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