Managers’ Monthly Meeting F-711 Phoenix, AZ June 2013 ISO 9001: 2008
Monthly Meeting Review Previous Meeting Minutes / Actions Internal and External Audits Customer Feedback Supplier Performance Issues Measurable Objectives Key Performance Indicators Incident Reports Preventive & Corrective Actions Training / Resource Requirements Changes to Quality Management System Recommendations for Improvements Next Meeting
Review Previous Meeting Minutes / Actions(OPEN) Corrective Action Reports
Housekeeping Items • Warehouse Rack Inspection Due • Forklift Daily Inspection Review (results)
No Internal or External Audits conducted in June 2013 Upcoming audit conducted by D. Porter is being scheduled… Internal and External Audits
Customer Feedback • Zoomerang • HQ national survey through ferguson.com • Distributed locally by Outside Sales (Mark S.) & Driver (R. Silva)
Customer FeedbackJune 2013 • We have received customer feedback in the form of 0 surveys for the month of June 2013.
SUPPLIER PERFORMANCEJune 2013 • Wrong Material • Damaged Material • Receiving Errors • Late Deliveries
Our current measurable Objectives includes the following… BPR(Branch Process Review) 6-Pak Fabrication Efficiency(Thread & Weld) Credit Memos Incident Reporting Measurable Objectives
The goal of the Branch Process Review (BPR) is to identify areas of strength and areas in need of improvement at the branch. This helps ensure we provide the BEST CUSTOMER SERVICE! The BPR indicators and scoring support FEI’s corporate initiatives and goals, such as improved customer loyalty and satisfaction. The BPR compares actual main branch and branch performance against goals set for 53 indicators. These goals and measurements are reviewed and adjusted each year. Each indicator lists the basic facts: why and how it is measured, whether it is scored locally or nationally, goals, and how many points are earned depending on the achieved threshold. Included are recommendations on problem solving and improving performance. Measurable ObjectivesBPR (BRANCH PROCESS REVIEW)
BPR Status as of June 2013 95.6% (129.0 out of 135.0) Measurable Objectives BPR (BRANCH PROCESS REVIEW) Target Goal = 97.0% National
The 6 PAK report represents the ‘extreme of the extreme’ from an excess inventory point of view... This report focuses on the following materials: Specials (SP) – SP/SP- products (less committed quantity) uncommitted inventory Temps (T) – (on hand minus any committed quantity)uncommitted inventory D Ranked – (on hand minus any committed quantity) uncommitted inventory Surplus (S) – the excess quantity is determined by quantity above 8 months demand. No Value ( NQ) – the excess quantity is determined by quantity above 12 months demand Measurable Objectives 6-Pak
6-Pak Status as of June 2013 8.19% $37,560.26 ($458,774) Measurable Objectives6-Pak Target Goal = 4.5% of Total Inventory $
Measurable ObjectivesFabrication Efficiency (Thread, Weld & Hanger) * Welding Efficiency Target Goal is 80.0% ** Thread Efficiency Target Goal is 105.0%
Measurable ObjectivesCredit Memos 41 Credit Memos Issued during Jun-13
Measurable ObjectivesCredit Memos (YTD “Our Fault”) 49 “Our Fault” Credit Memos FYTD
Measurable ObjectivesCredit Memos (Our Fault) “Our Fault” Credit Memos for June 2013
Total Amount = $ (248,763.74) Total GP = $ (42,740.85) Total # of Credit Memos = 343 Total Amount of OUR FAULT Credit Memos = $ (97,741.98) Total GP of OUR FAULT Credit Memos = $ (17,642.64) Total# of Our Fault Credit Memos = 49 Average = 4.45 “Our Fault” Credits/Mo. 2011-12 Average = 6.6 Our Fault Credits/Mo. Measurable ObjectivesCredit Memos Credits Issued FYTD 2013
A word about “KPI’s” Data we look at daily/monthly that help us run the business… Financial Statements… BPR… Daily Sales Report… Etc…
KEY PERFORMANCE INDICATORSSafety • No Accident or Injuries to report for June-13 • No Vehicular Accidents or Injuries to report in June-13
For Your Information… • All results reported reflect June 2013 “Pre-Audit” results. • June 2013 “Post-Audit” results will be updated on the July 2013 MMR.
KEY PERFORMANCE INDICATORSBranch Sales • Does not factor for Admin fee (1798) $20,000.00 • Factoring in we would have a 2.05% Trading Profit
FIRE & FAB COUNTERS – June 2013 Ranked by Top Performing Counters by Size
KEY PERFORMANCE INDICATORSFabrication *Fabrication Sales equated to 17.96% of Total sales for June 2013
Freight Billed vs. Freight Paid2012-13 FYTD Compare closely the net figures on the segment above (Freight Billed versus Paid ). This is your true “over/under” in terms of income or expense.
KEY PERFORMANCE INDICATORSActual vs. Budgeted Sales (FYTD) +43.4 % Actual Sales vs. Budgeted Sales For June 2013
KEY PERFORMANCE INDICATORSInventory Control – June 2013 • Of the 10 products counted 0 products indicated an OHB variance from Trilogie. • Variance resulted in a inventory loss of + $0.00
Incident Reports 0 customer incident reports filed for the month of June 2013
Incident Reports 0 INTERNAL incident reports filed for the month of June 2013
Incident Reports 0 supplier incident reports filed for the month of June 2013
Incident ReportingPlease Reiterate… • Incident reporting (customer, Internal & Supplier) need to be submitted shortly after discovery of occurrence. • Delays in reporting incident only facilitate to obscure the details of the incident and clearly leads to a breakdown in the QMS. • Reporting with within 24 hrs of incident is acceptable.
Preventative Actions (PARs) • Any Suggestions? • Remember that this is about documenting and maintaining a procedure to address potential non-conformities and preventing their occurrence.
Training & Resource Requirements • Any training resources needed?
Opportunities for Improvement • None Pending consideration or implementation.
Discussion Topics • Resource Needs? • Other Assistance?