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PHS Commissioned Corps “Commissioned Corps Awards”. LCDR Amy Anderson FDA OMP CC Section. OUTLINE. Process Overview Description of Different Commissioned Corps Awards Instruction on Required Paperwork General Writing Tips Resources Examples of Nominations. AWARDS. AWARDS….

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PHS Commissioned Corps “Commissioned Corps Awards”


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    1. PHS Commissioned Corps“Commissioned Corps Awards” LCDR Amy Anderson FDA OMP CC Section

    2. OUTLINE Process Overview Description of Different Commissioned Corps Awards Instruction on Required Paperwork General Writing Tips Resources Examples of Nominations

    3. AWARDS

    4. AWARDS… • Designed to provide formal recognition for outstanding accomplishments and performance to the mission of the PHS or other programs • Officers DO NOT compete against each other • There are no minimum or maximum number of nominations • Open to all officers on active duty (Reserve and Regular Corps and All Categories and Grades)

    5. Processing… • 2000 – 121 individual • 2002 – 153 individual • 2004 – 264 individual • Increase – 118% • 2000 – 245 unit • 2002 – 360 unit • 2004 – 641 unit • Increase – 162%

    6. FDA AWARD APPROVAL RATES FDA HONOR AWARDS COUNCIL (HAC) • Total Awards Submitted = 215 • Total Awards Approved = 182 % Approved = 84.7% COMMISSIONED CORPS AWARDS BOARD (CCAB) • Total Awards Submitted = 37 • Total Awards Approved = 30 % Approved = 81%

    7. ORDER OF PRESEDENCE Individual Awards • Distinguished Service Medal • Meritorious Service Medal • Surgeon General’s Medallion • Surgeon Generals’ Exemplary Service Medal • Outstanding Service Medal

    8. ORDER OF PRESEDENCE CONT….. Individual Awards (cont.) • Commendation Medal • Achievement Medal • PHS Citation Group Awards • Outstanding Unit Citation • Unit Commendation

    9. SERVICE AWARDS (1 of 5) • National Emergency Preparedness Award • Hazardous Duty Service Award • Foreign Duty Service Award • Special Assignment Service Award • Isolated Hardship Service Award • Smallpox Eradication Campaign • Crisis Response Service Award • Bicentennial Unit Commendation

    10. SERVICE AWARDS (2 of 5) • National Emergency Preparedness Award • Service in an approved activity (CCRF/D-MAT/ NDMS/OEP) minimum 2 continuous years • After fully trained and deployable. • If earned the Field Medical Readiness Badge (FMRB) through OFRD you qualify • Bicentennial Unit Commendation • 1998 to commemorate the 200th anniversary of the creation of the USPHS.

    11. SERVICE AWARDS (3 of 5) • Hazardous Duty Service Award • 180 Days or more in designated area • Temporary or permanent assignment • Not training • Foreign Duty Service Award • 30 consecutive days or 90 non-consecutive days • Temporary or permanent assignment • Not training

    12. SERVICE AWARDS (4 of 5) • Special Assignment Service Award • Detailed 30 consecutive days or more to other federal or state agency • 30 non-consecutive days to the same agency for an on-going activity. • Assignments special initiatives of the SG including CPO or PAC member. • Crisis Response Service Award • Direct hands-on service for 7 days at the site of a problem, SG declared a crisis.

    13. SERVICE AWARDS (5 of 5) • Isolated Hardship Service Award • 180 Days or more in designated area • Temporary or permanent assignment • Not training • Smallpox Eradication Campaign • Served 90 days or more cumulative service to CDC Bureau of Smallpox Eradication or Smallpox Laboratory from Jan.1, 1966 to Oct.26, 1977.

    14. CASH AWARDS • PHS commissioned officers are NOT ELIGIBLE for performance-based cash awards. • They are ELIGIBLE to receive cash awards for suggestions, inventions, and scientific achievement outside the scope of their duties.

    15. Hardware for Awards • Medal Sets • Distinguished Service Medal • Meritorious Service Medal • Outstanding Service Medal • Commendation Medal • Achievement Medal • PHS Citation • Ribbons • Outstanding Unit Citation • Unit Commendation

    16. Presentation of Awards • Presented at the Agency Awards Ceremony • Distinguished Service Medal • Meritorious Service Medal • Outstanding Service Medal • Units – OUC and UC • Presented at the CBER Awards Ceremony • Lower Level Individual Honor Awards • Unit Commendation

    17. TIMEFRAME Higher Level Awards • DSM, MSM, OSM, OUC • Center  OMP  Commissioner  OCCO  CCAB  SG Lower Level Awards • CM, UC • Center  OMP  Commissioner  OCCO • AM, PHS CIT • Center  OMP  OCCO

    18. NOMINATION FORMS • PHS-6342-1, Unit Honor Award Nomination • PHS-6342-2, Individual Honor Award Nomination • HHS-171, Recommendation for Cash Award

    19. SIGNATURES REQUIRED(1 of 2) • Nominator’s signature – (usually Supervisor) • Endorsements • Signature Line of Authority • OPDIV Awards Chairperson • Ms. Sylvia Lucero – PHS Citation, AM • Kimberly A. Holden – CM or higher

    20. SIGNATURES REQUIRED (2 of 2) • Approving Authority • Jesse L. Goodman, M.D., M.P.H. Director, CBER – PHS Citation, AM • Commissioner – CM or higher • OPDIV Awards Coordinator • LCDR Amy F. Anderson • MSM, OSM, DSM, OUC – also requires CCAB and SG

    21. EXAMPLE – CIT OR AM • Nominator– usually Supervisor • Endorsements • Signature Line of Authority • OPDIV Awards Chairperson • Ms. Sylvia Lucero – CBER Awards Coordinator • Approving Authority • Jesse L. Goodman – Director, CBER • OPDIV Awards Coordinator • LCDR Amy F. Anderson, FDA CC Awards Coordinator

    22. EXAMPLE – CM OR , UNIT • Nominator – usually Supervisor • Endorsements • Signature Line of Authority • OPDIV Awards Chairperson • Kimberly A. Holden, Director, OMP • Approving Authority • Commissioner – Dr. Lester M. Crawford • OPDIV Awards Coordinator • LCDR Amy F. Anderson **MSM, DSM, OSM, OUC – approved by CCAB and SG

    23. Sample Format (1 of 2) • Title • Accomplishment • Introduction, citation, period covered • Background • Conditions that existed prior to accomplishment

    24. Sample Format (2 of 2) • Intervention • What was done, impact on Public Health, qualitative, quantitative data • Outcome • Summary, support with statistics, examples tangible data – saved resources, money, personnel

    25. Additional Tips (1 of 3) • No typos or white out • 12 Time New Roman or Courier • FDA format • Citations 25 words or less • Members listed alphabetically

    26. Additional Tips (2 of 3) • Rank accompany name • Two pages for the narrative • Under Accomplishment, # CC and # CS • Last sentence, award for civilians

    27. Additional Tips (3 of 3) • Career wrap-up, all previous awards, significant accomplishment • Spell out all acronyms • Part II B, awards history

    28. Reasons Awards are not Endorsed • Officer nominated for incorrect award • Untimely award submission • More than 1 individual award for per award cycle year • Nomination forms filled out incorrectly or have administrative errors • Award narratives are poorly written

    29. Narrative Pitfalls (1 of 2) • Poorly written, unfocussed, unclear • Incorrect grammar, punctuation, abbreviations • Narrative doesn’t justify the level of award

    30. Narrative Pitfalls (2 of 2) • Accomplishment is not yet completed • Accomplishment was already recognized • Time period covered does not match PHS 6342

    31. LIMITATIONS… • New awards cannot be based on old awards, however, a previous award can serve as part of a more senior award based on significantlygreaterachievement over a longerperiod of time. • No officer can receive two individual honorawards in one award cycle (July 1 - June 30). • Awards cannot be for an ongoing activity, it must be completed to show impact

    32. Designation of PHS Commissioned Corps Grades and Ranks - Equivalent to the Navy DESIGNATION OF GRADE WITHIN THE PHS 0-6 Director 0-5 Senior 0-4 Full 0-3 Senior Assistant 0-2 Assistant 0-1 Junior Assistant DESIGNATION OF RANK EQUIVALENT TO THE NAVY Captain (CAPT) Commander (CDR) Lieutenant Commander (LCDR) Lieutenant (LT) Lieutenant (LTJG) Ensign (ENS)

    33. Designation of PHS Commissioned Corps Grades and Ranks - Equivalent to the Navy DESIGNATION OF GRADE WITHIN THE PHS 0-10 Assistant Secretary for Health 0-9 Surgeon General 0-8 Deputy Surgeon General 0-8 Assistant Surgeon General 0-7 Assistant Surgeon General DESIGNATION OF RANK EQUIVALENT TO THE NAVY Admiral (ADM) Vice Admiral (VADM) Rear Admiral (RADM) Rear Admiral (RADM) Rear Admiral (RADM) (lower half)

    34. RESOURCES… • Center Awards Coordinators • CC 27.1 Awards Programhttp://dcp.psc.gov/PDF_docs/2711f.pdf • CCPM Pamphlet No. 67 – April 1998 http://dcp.psc.gov/PDF_docs/CCPM_P67.pdf • FDA Intranet http://intranet.fda.gov/omp/corps/awards/awards.htm • CCPM Pamphlet 58:A Supervisor's Guide to the CC Personnel System, 1999

    35. COMMISSIONED CORPSPOINTS OF CONTACT Ms. Sylvia Lucero CBER Awards Coordinator (301) 827-1288 lucero@cber.fda.gov LCDR Amy Anderson FDA CC Awards Coordinator (301) 827-4129 amy.anderson@fda.gov

    36. Center Awards Coordinators • CBER – Ms. Sylvia Lucero (301) 827-1288 • CDER – Ms. Cassandra Shippey (301) 443-5571 • CDRH – CAPT Howard Goldstein (240) 276-0608 • CFSAN – Ms. Dorothy Williams (301) 436-1744 • CVM – Ms. Linda Callahan (240) 276-9728 • NCTR – Ms. Jeannette Coleman (870) 543-7087 • OC – Mr. Jon-Paul Rippetoe (301) 827-3398 • ORA – Mr. Richard Garwood (301) 827-2864

    37. PLEASE REMEMBER…... Reward all employees, CC and CS for their accomplishments THIS IS WHY…... Increases moral, increases productivity, reduces turnover The cost of replacing an employee is high, is often more than the annual salary of the person who must be replaced SAVE TIMESAVE MONEY LOSSED PRODUCTIVITY

    38. SUMMARY… Overview Awards Process Different CC Awards Required Paperwork Writing Tips Resources Point of Contacts

    39. When You Think You Have It Bad….