Coaches Compliance Education

1. Coaches Compliance Education Spring Meeting 2010

2. New Legislation • Ethical Conduct • Personnel • Amateurism • Recruiting • Eligibility • Financial Aid • Awards & Benefits • Playing & Practice Seasons • Administrative Regulations • Official Visit & Eligibility Reminders

3. Ethical Conduct • Proposal 2009-9 will amend Bylaw 10.1 and add a piece to the definition of unethical conduct. • To specify that knowingly influencing others to furnish the NCAA or an individual’s institution false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation constitutes unethical conduct. • Adopted; Effective Immediately

4. Personnel • Proposal 2009-10 puts a time limit on who can be a graduate assistant coach in football • In bowl subdivision football, to specify that a graduate assistant coach is any coach who has received a baccalaureate degree and has either received his first baccalaureate degree of has exhausted his athletics eligibility (whichever occurs later) within the previous seven years and qualifies for an appointment as a graduate assistant under the policies of the institution. • Adopted after comment period; effective August 1, 2010 for new appointments.

5. Personnel • Proposal 2009-11 allows flexibility of enrollment in a graduate assistant’s final semester. • In bowl subdivision football and women’s rowing, to specify that a graduate assistant coach may be enrolled in less than 50% of the institution’s minimum regular graduate program of studies during his or her final semester of the degree program, provided he/she is carrying the courses necessary to complete the degree requirements. • Adopted; Effective August 1, 2010

6. Personnel • Proposal 2009-12A defines who can be an undergraduate student assistant coach. • To permit a student-athlete to serve as an undergraduate student assistant coach at the institution at which he/she most recently participated in intercollegiate athletics, provided the SA is currently enrolled at the institution as a full-time undergraduate student who has exhausted his or her eligibility in the sport or has become injured to the point that he/she is unable to practice/compete ever again; further to specify that the limit of undergraduate coaches in each sport shall be the same as the limit of countable coaches permitted in the sport. • Adopted after comment period; effective August 1, 2010.

7. Personnel • Proposal 2009-14B establishes criteria for a manager. • It specifies that a manager is one who performs traditional management duties (equipment, laundry, hydration), and meets the following criteria: • [a] be a full-time undergraduate or graduate student; • [b] may participate in limited on-court or on-field activities involving SA’s (assist with drills, throw batting practice, warm-up activities); • [c] shall not provide instruction to SA’s; • [d] shall not participate in countable athletically related activities. • Adopted; Effective August 1, 2010.

8. Personnel • Proposal 2009-15 allows additional responsibilities for non-coaching staff with sport specific responsibilities, without counting within the coaching limitations. • To permit non-coaching staff with sport specific responsibilities to participate in organized activities involving only the coaching staff or administrative duties (e.g., attend meetings involving coaching activities, analyze video of the institution’s or an opponent’s team, track statistics during practice or competition). • Adopted; Effective Immediately

9. Personnel • Proposal 2009-16B allows an exception to and increases how many coaches can recruit off-campus during the fall evaluation period. • In football, to permit ten coaches to evaluate PSA’s at any one time during one week (any seven consecutive days) of the fall evaluation period in which no regular season competition is scheduled; further to specify that, prior to its first regular season contest, the institution shall declare, in writing, the week in which it will use this exception. • Adopted in both FBS and FCS; Effective August 1, 2010

10. Personnel • Proposal 2009-18 allows an exception for making telephone calls to PSA’s for official visits. • To permit a non-coaching staff member or a non-countable coach to initiate telephone calls to and receive telephone calls from a PSA or those individuals accompanying the PSA during his/her official visit transportation and during his/her official visit; further, to specify that athletics department staff members may make unlimited telephone calls to the PSA or those individuals accompanying the PSA during his/her official visit transportation and during his/her official visit. • Adopted; Effective August 1, 2010.

11. Personnel • Proposal 2009-20 limits the number of off-campus recruiters for on-campus events in Women’s Basketball. • In Women’s Basketball, to specify that a coaching staff member who attends an athletics event on the institution’s campus that involves Women’s Basketball PSA’s is considered an off-campus recruiter. • Adopted; Effective August 1, 2010.

12. Personnel • Proposal 2009-99 limits who may be employed with Men’s Basketball. • In Men’s Basketball, to specify that during a two-year period before a PSA’s anticipated enrollment and a two-year period after the PSA’s actual enrollment, an institution shall not employ (or enter into a contract for future employment with) and individual associated with the PSA in any athletics department non-coaching staff position. • Adopted; Effective Immediately; a contract signed before 10/29/09 may be honored.

13. Amateurism • Proposal 2009-22 allows flexibility with amateurism rules for PSA’s, but could affect their eligibility. • In sports other than men’s ice hockey and skiing, to specify that prior to initial full-time collegiate enrollment, an individual may enter into an agreement to compete on a professional team and compete on a professional team, provided the agreement does not guarantee or promise payment (at any time) in excess of actual and necessary expenses to participate on the team.

14. AmateurismProposal 2009-22 continued… • Further, in sports other than men’s ice hockey, skiing, tennis, swimming and diving, and Women’s Volleyball, to specify that a SA who does not initially enroll full-time in a collegiate institution within one year (six months for tennis) for the next opportunity to enroll following the high school graduation date of the PSA’s class and participates in organized events after the specified time period shall be charged with a season of intercollegiate competition for each year of participation and shall fulfill an academic year in residence (one year for each year of competition in tennis) on matriculation at the certifying institution before being eligible to represent the institution in intercollegiate competition. • Adopted without skiing after override and comment period; effective August 1, 2011 for SA’s who initially enroll in a collegiate institution on or after August 1, 2011; effective August 1, 2012 in tennis.

15. Amateurism • Proposal 2009-23 allows an exception to the amateurism rule. • To specify that an institution’s president or chancellor may designate an institutional staff member (or staff members) to assist a student-athlete with arrangements for securing a loan against future earnings potential for the purpose of purchasing insurance against a disabling injury or illness and to assist with arrangements for securing such insurance. • Intent is to prevent and eliminate agents and financial advisors from being involved with this process. • Adopted; Effective Immediately

16. Recruiting • Proposal 2009-26 allows an exception for unofficial visits during a dead period. • To specify that a PSA who has signed an NLI is permitted to make an unofficial visit during a dead period to the institution with which he/she has signed an NLI; further, to specify that for an institution not using the NLI in a particular sport, or for a PSA who is not eligible to sign an NLI (e.g., four-year college transfer), a PSA is permitted to make an unofficial visit during a dead period, provided he/she has signed the institution’s written offer of admission or financial aid, or the institution has received a financial deposit from the PSA in response to an offer of admission. • Adopted; Effective August 1, 2010.

17. Recruiting • Proposal 2009-27 defines the spring evaluation period for football. • In football, to specify that the spring evaluation period shall consist of 168 (216 for U.S. Service Academies) evaluation days (excluding Memorial Day and Sundays) from April 15th through May 31st, selected at the discretion of the institution and designated in writing to the office of the director of athletics. • Changes the definition from four weeks to 168 days. • Adopted in both FBS and FCS; Effective August 1, 2010.

18. Recruiting • Proposal 2009-29 establishes a timeline for responding to and granting permission to contact and transfer releases. • To specify that if an institution receives a written request from a SA to permit another institution to contact a SA about transferring or a request for a release in conjunction with the application of the one-time transfer exception, the institution shall grant or deny a request within seven business days of receipt of the request.

19. RecruitingProposal 2009-29 continued… • Further, to specify that if the request is denied, the institution shall conduct a hearing and provide written results within 15 business days of receipt of the SA’s written request and that the SA shall be provided the opportunity to appear in person or via telephone and actively participate in the hearing.

20. RecruitingProposal 2009-29 continued… • To also specify that if the institution fails to respond to the SA’s written request or fails to conduct the hearing or provide written results within the specified time period, permission to contact or the transfer release shall be granted by default and the institution shall provide the written permission or release to the SA. • Adopted after comment period; effective August 1, 2010.

21. Recruiting • Proposal 2009-30A restricts non-coaching staff members in basketball from attending certain events. • In basketball, to specify that a non-coaching staff member with sport specific responsibilities shall not attend an off-campus athletics event involving PSA’s (e.g., high school contest, sports camp) unless the staff member is an immediate family member or legal guardian of one of the participants in the activity.

22. RecruitingProposal 2009-30A continued… • Further, to establish conditions by which a staff member or legal guardian or a participant may attend such an event, as follows: attendance shall not be for evaluation purposes (the staff member shall not provide information related to the performance of a PSA back to the institution's coaching staff); and the staff member shall not have direct contact with a PSA or his/her parent (or legal guardian) or coach (other than the immediate family member) participating in the activity. • Adopted; Effective Immediately.

23. Recruiting • Proposal 2009-30B does the same for ALL sports. • Adopted after comment period; effective immediately.

24. Recruiting • Proposal 2009-31 places restrictions on an assistant who has been named as the head coach in waiting. • In bowl subdivision football, to specify that an institution’s assistant coach who has been publicly designated by the institution to become the next head coach shall be subject to the recruiting restrictions applicable to the institution’s head coach. • Adopted; Effective Immediately.

25. Recruiting • Proposal 2009-32B allows for flexibilityto telephone calls during a contact period. • In sports with defined recruiting calendars other than football, to specify that during a contact period, telephone calls may be made at the institution’s discretion. • Adopted after comment period; effective August 1, 2010.

26. Recruiting • Proposal 2009-33 allows for an exception to telephone calls. • To specify that on or after May 1 of a PSA’s senior year in high school, there shall be no limit on the number of telephone calls by an institution to the PSA, provided the institution has received a financial deposit in response to the institution’s offer of admission. • Adopted; Effective Immediately

27. Recruiting • Proposal 2009-35 limits how many coaches can make visits during an evaluation period in football. • In football, to specify that not more than two coaches per institution may visit a PSA’s educational institution on any one calendar day during an evaluation period. • Adopted in FBS after comment period; effective immediately; Defeated in FCS.

28. Recruiting • 2009-37 establishes prohibitions in women’s basketball during the summer evaluation period. • In Women’s Basketball, to prohibit evaluations at non-institutional non-organized events (e.g., pick-up games, open gyms) during the summer evaluation period. • Adopted; Effective Immediately.

29. Recruiting • Proposal 2009-40 establishes provisions on general correspondence. • To establish additional provisions governing general correspondence that an institution may send to PSA’s, their parents or legal guardians, their coaches or any other individual responsible for teaching or directing an activity in which a PSA is involved, as follows:

30. RecruitingProposal 2009-40 continued… • (1) The correspondence shall include a single sheet of institutional letterhead, which shall not exceed 8 1/2 by 11 inches in size; • (2) There are no restrictions on the design or content of one side of the single sheet of institutional letterhead.  The opposite side shall be blank, except for text (typed or handwritten) used to communicate a message to the recipient and any other handwritten information: • (3) Additional pages of the correspondence shall be limited to plain white paper (not to exceed 8 1/2 by 11 inches in size) and black ink.  The additional pages shall be blank, except for text (typed or handwritten) used to communicate a message to the recipient and any other handwritten information;

31. RecruitingProposal 2009-40 continued… • (4) Attachments to general correspondence may only include materials printed on plain white paper (not to exceed 8 1/2 by 11 inches in size) with black ink that are not created for recruiting purposes, except for other permissible printed materials (e.g., camp brochures, questionnaires); • (5) An envelope used to send the correspondence may only include the institution's name and logo or an athletics logo (in addition to the postage, return address and addressee information) on the outside, must be blank on the inside when produced and may not exceed 9 by 12 inches; and • (6) All institutional staff members (e.g., faculty members, athletics department staff members and administrators) may prepare general correspondence.

32. RecruitingProposal 2009-40 continued • (k) An institution may send an institutional postcard, provided its dimensions do not exceed 4 1/4 by 6 inches, it includes only the institution's name and logo or an athletics logo on one side when produced and it includes only handwritten information, (e.g., words, illustrations) on the opposite side when provided to recipients.  Blank postcards issued by the U.S. postal service also may be sent. • Adopted after comment period; effective August 1, 2010.

33. Recruiting • Proposal 2009-41 restricts printing media guides or recruiting brochures. • To specify that an institution shall not produce (or arrange for or authorize a third party to produce) a media guide, recruiting brochure or any similar athletics publication printed in a hard copy format other than a game program; further, to specify that an institution may post a media guide or recruiting brochure on its Web site, but may not print such items and provide them to a PSA (or his/her parents or legal guardians). • DEFEATED

34. Recruiting • Proposal 2009-42 restricts giving printed publications to PSA’s. • To specify that an institution shall not provide a printed media guide or any other printed athletics publication not listed in Bylaw 13.4.1.1 to a PSA, his/her parents or legal guardians, the PSA’s educational institution or any individual involved in the coaching of a PSA. • Adopted after comment period; effective August 1, 2010.

35. Recruiting • Proposal 2009-43 allows for an exception to sending electronic transmissions. • To specify that on or after May 1 of a PSA’s senior year in high school, there shall be no limit on the forms of electronically transmitted correspondence that may be sent by an institution to the PSA, provided the institution has received a financial deposit in response to the institution’s offer of admission. • Adopted; Effective August 1, 2010

36. Recruiting • Proposal 2009-44 specifies what video/audio materials may be presented to PSA’s. • To specify that an institution may produce video or audio material to show to, play for or provide to a PSA, provided such material includes only general information related to an institution or its athletics programs and is not created for recruiting purposes; further, to specify that a computer generated recruiting presentation may include general informational video/audio material that relates to an institution or its athletics programs and is not created for recruiting purposes. • Adopted; Effective Immediately.

37. Recruiting • Proposal 2009-47B involves time limits on written offers of aid before official signing dates. • To specify that prior to August 1 of a PSA’s senior year in high school, an institution shall not provide a written offer of athletically related financial aid or indicate in writing to the PSA that an athletically related grant-in-aid will be offered by the institution. • Adopted after comment period; effective August 1, 2010.

38. Recruiting • Proposal 2009-48 establishes a limit on initial signees in football. • In bowl subdivision football, to specify that there shall be an annual limit of 28 on the number of PSA’s who may sign and NLI or an institutional offer of financial aid from the initial signing date of the regular signing period of the NLI through May 31st. • Can only “over-sign” by 3; initial counter limit is still 25. • Adopted; Effective August 1, 2010.

39. Recruiting • Proposal 2009-49 establishes further tryout restrictions in football. • In football, to prohibit an institution’s varsity and sub-varsity intercollegiate teams from competing against any team that includes PSA’s. • Adopted by FBS; Effective August 1, 2010 (FCS in comment period).

40. Recruiting • Proposal 2009-50 restricts activities with local clubs in Women’s Soccer. • In Women’s Soccer, to specify that during a dead or quiet period, institutional coaching staff members may not coach a local sports club team at an off-campus competition where PSA’s are present; further, to establish quiet periods in Women’s Soccer, as follows:

41. RecruitingProposal 2009-50 continued… • (a) December 21 through the Sunday of the first full weekend (Saturday and Sunday) in January; • (b) 12:01 a.m. on the day of registration for the national convention of the National Soccer Coaches Association of America (NSCAA) to 12:01 a.m. on the day after adjournment of the convention.  However, it is permissible to observe prospective student-athletes in demonstrations activities during a session at the convention, subject to applicable recruiting regulations (e.g., evaluations, limit on off-campus recruiters). • DEFEATED

42. Recruiting • Proposal 2009-51B restricts the location of an institutional camp or clinic for all sports, except football. • In sports other than football, to specify that an institution’s camp or clinic shall be conducted on the institution’s campus or within a 100-mile radius of the institution’s campus. • Adoptedafter override and comment period in men’s and women’s basketball only; effective immediately; a contract signed before 9/17/08 in men’s basketball may be honored; a contract signed before 9/16/09 in women’s basketball may be honored.

43. Recruiting • Proposal 2009-54A allows flexibility in location of non-institutional camps or clinics in football. • In football, to specify that an institution’s coach or non-coaching staff member with responsibilities specific to football may be employed in a non-institutional, privately owned camp or clinic at any location during the two periods of 15 consecutive days in the months of June and July as declared by the institution. • Adopted in FBS; Effective Immediately; FCS adopted 2009-52 instead.

44. Recruiting • Proposal 2009-55 restricts camps and clinics during quiet periods in Women’s Volleyball. • In Women’s Volleyball, to specify that it is not permissible for a coach or a non-coaching staff member with responsibilities specific to volleyball to be employed (either on a salaried or a volunteer basis) at an institutional camp or clinic or a non-institutional, privately owned camp or clinic that is conducted off the institution’s campus during a quiet period. • Adopted; Effective August 1, 2010.

45. Recruiting • Proposal 2009-56 establishes criteria for subscribing to scouting services. • To establish additional criteria that must be satisfied in order for an institution to subscribe to a recruiting or scouting service involving PSA’s, as follows: • An institution may subscribe to a recruiting or scouting service involving prospective student-athletes, provided the institution does not purchase more than one annual subscription to a particular service and the service:

46. RecruitingProposal 2009-56 continued… • (a) Is made available to all institutions desiring to subscribe and at the same fee rate for all subscribers; • (b) Publicly identifies all applicable rates; • (c) Disseminates information (e.g., reports, profiles) about prospective student-athletes at least four times per calendar year; • (d) Publicly identifies the geographical scope of the service (e.g., local, regional, national) and reflects broad-based coverage of the geographical area in the information it disseminates;

47. RecruitingProposal 2009-56 continued… • (e) Provides analysis in the information it disseminates beyond demographic information or rankings of prospective student-athletes; • (f) Provides access to samples or previews of the information it disseminates prior to purchase of a subscription; and • (g) Provides video that is restricted to regularly scheduled (regular season) high school, preparatory school or two-year college contests and for which the institution made no prior arrangements for recording.  (Note:  This provision is applicable only if the subscription includes video services.) • Adopted; Effective Immediately.

48. Recruiting • Proposal 2009-57 revises the recruiting calendar in football. • In football, to revise the recruiting calendar to eliminate the quiet periods in January, as specified. • Extends Dead period through Jan. 3rd; • Eliminates quiet periods in January until the Sunday during the week of the annual convention of the American Football Coaches Association • Adopted in both FBS and FCS; Effective Immediately.

49. Recruiting • Proposal 2009-58 establishes a recruiting calendar in Men’s Soccer. • In Men’s Soccer, to establish a recruiting calendar, as specified. • (a) August 1 to the date that is two weeks prior to the date on which the first permissible men's soccer contest may occur: Contact Period • (b) The date that is two weeks prior to the date on which the first permissible men's soccer contest may occur through the date on which the first permissible men's soccer contest may occur: Quiet Period • (c) The day after the date on which the first permissible men's soccer contest may occur through November 31: Contact Period

50. RecruitingProposal 2009-58 continued… • (d) December 1 through December 31 [except for (1) below]: Quiet Period • (1) The day before the Division I Men's Soccer Championship to noon on the day after the championship: Dead Period • (e) January 1 through May 31 [except for (1) below]: Contact Period • (1) 12:01 a.m. on the day of registration for the National Soccer Coaches Association of America convention to 12:01 a.m. on the day after the adjournment of the convention: Dead Period • (2) Monday through Thursday of the week that includes the initial signing date of the National Letter of Intent: Dead Period • (f) June 1 through June 14: Quiet Period • (g) June 15 through July 31: Contact Period • DEFEATED