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Coaches Compliance Rules Ed

Coaches Compliance Rules Ed. September 2011. Agenda . Social Networking Recruiting Your Student Athletes New/Updated Forms & Policies Reminders. Recruiting- Electronic Transmissions-Microblogs. A coach may post general informational content not created for a recruiting purpose:

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Coaches Compliance Rules Ed

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  1. Coaches Compliance Rules Ed September 2011

  2. Agenda • Social Networking • Recruiting • Your Student Athletes • New/Updated Forms & Policies • Reminders

  3. Recruiting- Electronic Transmissions-Microblogs • A coach may post general informational content not created for a recruiting purpose: • Game score • Team updates • Facility updates • Generic updates regarding staff/team • A coach may not: • Mention specific prospects • Unless it is in response to a media inquiry to confirm your recruitment • Facebook, Twitter, Personal Website, Blog

  4. Recruiting- Electronic Transmissions-Microblogs • Communication with or about a PSA in the public’s view ( “@replies” ) is impermissible • May not publicize a PSA visit • Cannot post a photograph of the PSA while on the visit until NLI has been signed • Cannot post directly on PSA’s “wall”

  5. Recruiting- Electronic Transmissions-Microblogs • Email is not limited to traditional email – private/direct messages are allowed when permissible • Cannot use software to convert email to text message • Cannot send direct messages if you are aware they are being received as texts • You may “friend” a PSA on the social networking sites- this confirms only your potential recruitment of the PSA

  6. Recruiting- Electronic Transmissions-Microblogs • You may not initiate or accept any friend requests on Facebook or Twitter until the time that it is permissible to send electronic correspondence to a PSA • Sept 1 • June 15 • This confirms only the recruitment of the PSA. DO NOT: • Make public commentsabout their abilityor the likelihood of them signing • Remind S/A’s – NO mention of PSA’s on their sites either.

  7. Facebook/Twitter & S/A’s • Monitoring Companies • Digital Stakeout • Finished free trial • Were able to find S/A’s accounts • Varsity Monitor • Just started trial • All fall sports are being monitored • Athletes received email • Need to befriend Varsity Monitor

  8. Dear [Student Athlete] The Villanova University Athletic Compliance Department has contracted with VarsityMonitor for the purposes of maintaining social media compliance.  We encourage you to learn more about VarsityMonitor at www.varsitymonitor.com or contact us as villanova@varsitymonitor.com. To maintain social media compliance, VarsityMonitor will be tracking facebook, twitter, myspace, youtube & blogs for inappropriate content related to illegal activities, impermissible benefits, self destructive behavior and more.  VarsityMonitor then reports this information to the Villanova compliance department for further review.  The compliance department will use this information for both your protection and to maintain the standards of conduct required by all student athletes. In the very near future, VarsityMonitor will begin to friend request and follow your various social media actitivies.  We appreciate your assistance in accepting our friend requests and helping to expedite this process. As always, if you have any questions regarding VarsityMonitor, please contact us. Sincerely Sam Carnahan VarsityMonitor

  9. New Transfer Eligibility Sheet • To help us identify potential issues with incoming transfers • When you have a transfer student (Fall or Midyear): • Need to let Compliance/Academic Support know • We can determine eligibility once ALL information and transcripts are given to us to review.

  10. PRELIMINARY ASSESSMENT TRANSFER STUDENT-ATHLETE - ELIGIBILITY / SATISFACTORY PROGRESS WORKSHEET PART I General Information (Compliance) (Attach relevant transcripts, etc.) ________________________________ ______________________ ____________________________ ___________________________________ Name SSN/ID Number Sport(s) Participating In Date of Initial College Enrollment ___________________________________________ Current Address ______________________________ Has permission to contact been received? Yes  No (If yes, attach copy) Date of Initial Villanova Enrollment Note: If academic work is in progress, final transcripts will be needed. Has the student-athlete competed in the same sport in the same academic year during which he/she wishes to compete at Villanova? Yes No Number of years of eligibility remaining:__________ **ACADEMIC INTEREST:_______________________ Is a waiver of NCAA legislation necessary for this student-athlete’s eligibility? Yes No Type of Transfer: 4-4 2-4 4-2-4 Mid-Year Transfer High School Qualifier Status: Qualifier Partial Qualifier Non Qualifier Not Applicable

  11. PART IIPreliminary Assessment of Credits Transferable to any Degree (Academic Support) Based on a transcript dated __________________ (attach copy of annotated transcript). To be eligible at Villanova University, student athlete needs:____________________________________________________________________________ _____________________________________________________________________________________________________________________________

  12. Official Visit Complimentary Ticket List • Official Visits Only • Only non-traditional families • Cannot be used for multiple siblings

  13. Reminder -Official Visit Requirements Bylaw 13.6.3 • PSA’s MUST be registered with the Eligibility Center prior to the visit. • MUST receive the following at least five days before the visit: • Transcripts & Test Scores • Eligibility Center ID # • Five visit letter • Itinerary Is it a DEAD PERIOD?? If these items are not given to Compliance in a timely manner your visit will not be approved.

  14. Reminders- Official Visits • Immediately following the visit: • Final Visit Record • Student Host Receipt Form • Prospect Receipt Form • Copies of receipts from meals/entertainment • Get signatures!!! • Please inform Compliance Office of any canceled official visits.

  15. Reminder – Financial Aid 2012-2013 • Books are $800, up from $400 • Still 1-2% of full scholarship • Remind athletes about books “included” and not “in addition to”

  16. Reminder – Day of Service & Recruits • Recruits can participate in Day of Service only if on an official visit • Considered “entertainment” and it’s within 30 miles • Unofficial visits cannot be included in Day of Service • We cannot provide transportation to the sites on unofficial visits

  17. The softball coaches at College USA are planning the trips for their fall non-championship segment. One of the trips would require travel on a Thursday afternoon. Three of the student-athletes have labs Thursday evenings. Is it permissible for these student-athletes to miss class because of an away from home competition during the non-championship segment? No. NCAA Bylaw 17.1.6.6.1 states that in baseball, field hockey, lacrosse, soccer, softball, and volleyball, no class time shall be missed in conjunction with non-championship segment competition, including activities associated with such competitions (pregame, postgame activities).

  18. Questions? • Thanks!

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