WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT School Test Coordinator Training September 19, 2013

1. WELCOME HIGH SCHOOL PROFICIENCY ASSESSMENT School Test Coordinator Training September 19, 2013 Newark Public Schools

2. AGENDA • Welcome • Calendar of Events • Test Highlights • Before Testing • Test Administration • Security Visits • After Testing • Online Forms & Record Changes • Q & A

3. HSPA CALENDAR OF EVENTS • Sept. 24 Last day to order additional materials • Sept. 25 Test material delivered to schools • Oct. 1-3 Regular Testing (M, LAL 1, LAL 2) • Oct. 4 Return Completed Answer Folders to OPPRA by noon • Oct. 8-10 Make-Up Testing (M, LAL 1, LAL 2) • Oct. 11 Return Used Answer Folders to OPPRA by noon • Oct. 15 Test Booklets Picked up from schools • Nov. 1-27 Record Changes • Dec. 18 All Sections Rosters (LAL & M) posted ONLINE • Dec. 27 Subject Rosters (LAL & M), Summaries of District and School Performance, Exited Student Roster posted ONLINE • Jan. 6-9, 2014 ISRs and Student Stickers

4. REMAINING HSPA ADMINISTRATIONS 2013-14 School Year October 1,2,3 (regular)& October 8,9,10 (make-up) 2013 March 4,5,6 (regular)& March 11,12,13 (make-up)2014 March 2014 is the LAST HSPA admin for First-time 11th Grade Students 2014-15 School Year October 7,8,9 (regular) & October 14,15,16 (make-up)2014 March 3,4,5 (regular) & March 10,11,12 (make-up)2015 March 2015 is the LAST HSPA admin for Retesters

5. REMAINING HSPA ADMINISTRATIONS • (continued) 2013-14 School Year HSPA October 2013 --- R11, 12, R12, RS, AH HSPA March 2014 11, R11, 12, R12, RS, AH 2014-15 School Year HSPA October 2014 --- R11, 12, R12, RS, AH LAST HSPA March 2015 --- R11, 12, R12, RS, AH PARRC Fall 2014 11 (ninth graders in 2012-13) PARRC Spring 2015 11 (ninth graders in 2012-13) 2015-16 School Year PARRC Fall 2015 11, R11, 12, ???, ??, ?? PARRC Spring 2016 11, R11, 12, ???, ??, ??

6. NJDOE Statewide Assessments • Test Security Agreement • MUST be read and signed by ALL staff trained to be examiners and proctors . • MUST be signed immediately after mandatory Turnkey training session. • MUST be kept in school for ONE year.

7. NPS Contact Information mryan@nps.k12.nj.us Michael Ryan avieira@nps.k12.nj.us Aurora Vieira TO’Dea@nps.k12.nj.us Tom O’Dea

8. Office Fax (all assessments) • 973 733-6435 • Clerks • Gwen Johnson 973 733-8773 • Alvina Conyers 973 733-8839 • Danyelle Holloway 973 733-6392

9. OCTOBER HSPA TEST DATES • Tuesday – October 1 Math • Wednesday – October 2 LAL Day 1 • Thursday – October 3 LAL Day 2 • Tuesday – October 8 Math Make-Up • Wednesday – October 9 LAL Day 1 Make-Up • Thursday – October 10 LAL Day 2 Make-Up

10. MARCH 2014 HSPA TEST DATES Tuesday – March 4 Math Wednesday – March 5 LAL Day 1 Thursday – March 6 LAL Day 2 Tuesday – March 11 Math Make-Up Wednesday – March 12 LAL Day 1 Make-Up Thursday – March 13 LAL Day 2 Make-Up March 2014 is the LAST HSPA administration for First-time 11th Grade Students

11. INCLEMENT WEATHER & EMERGENCY CLOSINGS • HSPA • Delayed Opening: : test ONLY if entire section can be administered before lunch break. • FAX IRREGULARITY REPORT to OPPRA with the following information: • Reason for delay or cancellation • Date & section of delayed or cancelled testing, and • Revised testing schedule. • PROCEED WITH REMAINING TESTING SCHEDULE as planned. • RESCHEDULE CANCELLED TESTING SECTION to occur the FIRST available non-testing day.

12. TEST HIGHLIGHTS

13. HSPA TIMING MATHEMATICS Tuesday – October 1, 2013 Mathematics 30 MULTIPLE CHOICE 6 OPEN ENDED 2 HOURS, 32 MINUTES All Forms

14. HSPA TIMING LAL DAY 1 Wednesday – October 2, 2013 Language Arts Literacy Section - Day 1 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 1 HOUR, 36 MINUTES All Forms

15. HSPA TIMING LAL DAY 2 Thursday – October 3, 2013 Language Arts Literacy Section - Day 2 10 MULTIPLE CHOICE 2 OPEN ENDED 1 WRITING TASK 2 HOURS, 1 MINUTE All Forms

16. HSPA MAKE-UP DATES- 2013 Tuesday – October 8Mathematics Make-Up Wednesday – October 9LAL Day - 1 Make-Up Thursday – October 10LAL Day - 2 Make-Up

17. WHO MUST TAKE • THE OCTOBER HSPA • R11, 12, R12, RS & AH school students • who have not passed HSPA Math or LAL • General Education • Limited English Proficient [NO LAL Exemption] • Special Education without a valid score • [except APA]

18. APA STUDENTS: EXEMPT FROM TAKING HSPA • All students who are EXEMPT from taking the HSPA MUST take the Alternate Proficiency Assessment [ APA ] in Mathematics and Language Arts Literacy as designated in each student’s IEP.

19. Testing “Special” Students TEMPORARY / EMERGENCY SECTION 504 PLAN • Sprained or broken arm (etc.) prior to test: • prepare a temporary/emergency Section 504 • Plan. • Student allowed to receive test modifications & • accommodations described in Appendix A • (p. 46) of the School Test Coordinator Manuals. • Modifications & accommodations (extra time, scribe, computer, etc.) must be included in • Section 504 Plan. • 504 and SE/504 ACCOMM bubbles must be • gridded on HSPA

20. APPENDIX AAcceptable Accommodations of Modifications A. Setting Accommodations - Administering the test individually in a separate room. - Seating the student near the proctor examiner or proctor - Providing special lighting B. Scheduling Accommodations - Adding time as needed - Providing frequent breaks C. Test Material Modifications - Administering the large-print version of the test - Administering the Braille version of the test D. Test Procedure Modifications - Reading test questions or items aloud. (Never read aloud of sign passages) - Dictate oral responses to a scribe - recording responses on a word processor

21. Acceptable Accommodations & Modifications- (APPENDIX A continued)

22. Large Print / Braille • Contact OPPRA immediately if you need LP or Braille materials. • LP & Braille materials are shipped with regular materials but in SHRINK • WRAPPED KIT. • Kit includes SUPPLEMENTAL INSTRUCTIONS & OMITTED ITEMS LIST that MUST be used. • SUPPLEMENTAL INSTRUCTIONS MUST be reviewed PRIOR to testing. • LP & Braille test MAY NOT be the same as rest of school. THEREFORE ONLY use LP & Braille kit materials provided

23. Out-of-District • Placements (ODP) • Responsibilities of Sending / Home Districts • ALL students MUST be tested regardless of student location. • Sending / Home district MUST provide the receiving district with sending district’s county-district-school codes AND all applicable “School Use Only” info for each ODP student.

24. Out-of-District Placements (continued) • Responsibilities of Receiving Districts / • Approved Private Schools • Receiving Districts(public & approved private schools for the handicapped) may test ODP students. • ODP answer folders MUST have the following: 1. Testing SiteCounty-District-School codes. 2. SendingCounty-District-Schoolcodes. • Students AttendingOut-of–District Placements roster MUST be completed.

25. HOMEBOUND, BEDSIDE & • Non-Testing ODP Placements • Students receiving homebound or bedside instruction MUST be tested unless they are too ill to participate. • Testing may occur ANYTIME during the 2 week testing period EXCEPT persuasive prompt which MUST be on a Thursday. • Examiner MUST be: • Licensed professional employed by the district. • Trained by school or district test coordinator. • Sign appropriate School Security Checklists. • Maintain test security at ALL times. • Return secure test materials to school coordinator ASAP after testing is completed.

26. Limited English Proficient Students (ELL) • ALL LEP students MUST be tested. There are NO exemptions. • FORMER LEP students are NOT permitted LEP accommodations. • You MUST provide #1 and #2 of the following accommodations: • Additional time - 150%of the regular administration time: add extra time to EACH individually timed part. • Use of BILINGUAL TRANSLATION dictionary, preferably one normally used by the student as part of the instructional program. • Translate directions ONLYinto the student’s native language. Translation of passages, items, prompts, and tasks is NOT permitted. • You MUST test LEP students in rooms SEPARATE from • general education students.

27. RETURNING STUDENTS • Completed ALL graduation requirements • EXCEPT passing HSPA & are NO longer enrolled. • GradeMUSTbe gridded RS. • Ideally should test at diploma grantinghigh school BUT may test at any high school. • CDS code MUSTbe gridded using the diploma grantinghigh school CDS codes. • HSPA Bar-Code Labels MUSTbeusedif available AND have correct CDS code. • Returning Student Header Sheets MUSTbe used.

28. ADULT HIGH SCHOOL STUDENTS • GradeMUSTbe gridded AH. • CDS code MUSTbe gridded using the adult high schoolCDS codes the student attends. • Adult High School Students whose test of recordis the HSPT11and have NOT passed ALL sections of the HSPT11MUST pass the HSPA as follows: • NOT passed HSPT11 Math: MUST pass HSPA Math. • NOT passed BOTH HSPT11 Reading & HSPT11 Writing: MUST pass HSPA LAL. • HSPA Bar-Code Labels MUSTbeusedif available AND have correctCDS code. • Adult High School Header Sheets MUSTbe used.

29. Before Testing

30. Student Roster • A student roster should be prepared for every testing room. • Information for completing roster can be obtained using Quick Export in Power School • Student rosters are used to: • Ensure students are testing in the correct room • Verify which section of test each student should take (HSPA roster) • Verify correct gridding by students • Keep attendance records • There are 2 Student Roster templates: • Student Attendance Roster (Used by STC & Examiner) • Class Door Roster (Sign for Testing Room Door)

31. HSPA Student Roster Template Contact Aurora Vieira avieira@nps.k12.nj.us if you need an electronic copy of this template

32. NEW JERSEY HSPA STUDENT ROSTER SIGN FOR TESTING ROOM DOOR Contact Aurora Vieira avieira@nps.k12.nj.us if you need an electronic copy of this template

33. Preparing Student Roster for HSPA Use the directions on Pink Handout . (See Power School Hyperlink & Class Roster Data Access)

34. HSPA ID Bar Code Labels • Automatically sent for Retest Students. • White label. • You may affix Pre-ID Labels to the answer folder anytime prior to testing. ALL unusedHSPA ID Bar Code Labels MUST be RETURNED on the Exited Student Bar Code Label Return Form. Note: this procedure will be the same for March 2014 as well.

35. Place unused Bar-Codes here Place unused Bar-Codes here

36. If you have a label for a student Refer to your 1 pager insert: Instructions for “if you have a label” 6 3 4 5 1 6

37. Refer to your 1 pager insert: Instructions for “if you DON’T have a label”

38. STOP • CANNOT be corrected by gridding • If HSPA ID Label is incorrect: • Name • DOB • District or School Code • HSPA ID • SID

39. APPENDIX N HSPA ID Number Inquiry Form Used this HSPA ID Number Inquiry Form if you need a student’s This form must be faxed to OPPRA at 973 733-6435

40. Sample Materials

41. HSPA Persuasive Writing Task Folders • There are 2 versions of the Persuasive Writing Task Folders. One for Oct 3rd and one for Oct. 10th (make up day). • Shrink-wrapping may NOT be opened until the morning of testing.

42. HSPA Persuasive Writing Task Folders Regular testing Prompt administered on Thursday, October 3 Is PURPLE Overage may be used for instruction AFTER testing.

43. HSPA Persuasive Writing Task Folders Make-Up Testing Prompt administered on Thursday, October 10 is BLUE Overage may be used for instruction AFTER testing.

44. Receiving Materials

45. Open Your Boxes When You Receive Them. Open them in numbered order. NEWARK PUBLIC SCHOOLS EAST SIDE HIGH SCHOOL 238 VAN BUREN STREET NEWARK, NJ 07105 CDS Code: 13-3570-030 Labels on the boxes will identify what is insider Test Booklets Answer Folders Ancillary Materials Package 1 of 8

46. SAMPLE

47. PACKING LISTS: • Packing Lists will identify all materials received by a school. • Review and confirm that you have received all the materials listed. Do notopen any of the shrink wrap at this point. Count materials while leaving the shrink wrap sealed. • Answer folders are not “secure” and the shrink wrap can be removed at any time after your initial count. • The shrink wrap may be removed from the test booklets 24 hours prior to testing. The individual books themselves must remain sealed. • The Persuasive Writing Prompts for Oct. 3rd (Purple) must remain in their shrink wrap and in a secure location until the morning of Oct. 3rd. • The make-up Persuasive Writing Prompts for Oct. 10th (Blue) must remain in their shrink wrap and in a secure location until the morning of Oct. 10th . • Note: you will not receive the make-up Persuasive Writing Prompts until Oct. 4th .

48. Must Do’s

49. Remember to tell the students that they must write their name on the test booklet

50. Student Provisions for HSPA Math/LAL Sections • Students must be provided with: • Math Reference Sheet • Calculators, and • Writer’s Checklist