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COOPERATIVE EDUCATION II. UNIT 3: WORK ENVIRONMENT. Co-op II Unit 3: Work Environment. Competencies and Suggested Objectives: 1. Explain Techniques of effective time management. A. Discuss the steps in the time management process.

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cooperative education ii

COOPERATIVE EDUCATION II

UNIT 3: WORK ENVIRONMENT

co op ii unit 3 work environment
Co-op II Unit 3: Work Environment
  • Competencies and Suggested Objectives:
  • 1. Explain Techniques of effective time management.
    • A. Discuss the steps in the time management process.
    • B. Use effective time management practices to manage personal productivity.
using time effectively
USING TIME EFFECTIVELY
  • To Do or Not To Do
    • A. List all your projects, appointments, and other tasks.
    • B. Rate the tasks by their importance.
    • C. Break large, complex projects into small steps.
    • D. Estimate the time needed to complete each task.
    • E. Set up a schedule for your tasks.
using time effectively1
USING TIME EFFECTIVELY
  • Make a List
    • A. How can you make choices?
    • B. Write down every project, meeting, or appointment.
    • C. List those today plus those tomorrow…
    • D. By each, write the date/time of completion.
using time effectively2
USING TIME EFFECTIVELY
  • What’s Most Important?
    • A. Get the most important things done first.
    • B. Prioritize—decide the order of importance.
    • C. Go back to your list. Label tasks A, B, and C.
using time effectively3
USING TIME EFFECTIVELY
  • What’s Most Important?
    • Consider the following:
      • A. What were you hired to do?
      • B. Are you working alone or with others on a project?
      • C. What must you do to fulfill your obligations to the company? Paperwork, file reports
using time effectively4
USING TIME EFFECTIVELY
  • Break Big Projects Into Small Steps
    • A. Break long-term projects into manageable steps.
    • B. Treat each part as a separate task.
    • C. Visualization—seeing things in the mind’s eye.
    • D. Use visualization to figure out the steps in a complex problem.
using time effectively5
USING TIME EFFECTIVELY
  • Estimate Time Needed to Do Tasks
  • Time Line—a type of chart that shows the order in which events occur in time.
using time effectively6
USING TIME EFFECTIVELY
  • Estimate Time Needed To Do Tasks
    • A. If you have done the job before, base your estimate on past experience.
    • B. If the job is new to you, ask someone with experience how long it took him or her.
using time effectively7
USING TIME EFFECTIVELY
  • Estimate Time Needed To Do Tasks
    • C. If you’ve been assigned the job, ask your supervisor how long it should take.
    • D. Be wary of underestimating how long a job will take.
    • E. If a job depends on other people, allow for their time.
using time effectively8
USING TIME EFFECTIVELY
  • Set Up A Schedule
    • A schedule is a list or chart showing when tasks must be completed.
    • Write the time you will start the task on your schedule.
using time effectively9
USING TIME EFFECTIVELY
  • Set Up A Schedule
    • More suggestions:
      • A. Think about your work habits.
      • B. Color code your schedule.
      • C. Transfer your priorities from your task list to your schedule.
      • D. Check off tasks as you complete them.
using time effectively10
USING TIME EFFECTIVELY
  • Set Up A Schedule
    • A schedule is a helpful tool.
    • Keep it current.
    • Every morning: look at your schedule, update, and plan.
    • Make a new task list; go through the process again.
using time effectively11
USING TIME EFFECTIVELY
  • Timely Tips
    • Using Your Time Wisely
      • Downtime—don’t waste it.
      • Avoid procrastination.
      • Be flexible.
      • Don’t let the telephone control your life.
      • Combine tasks.
      • Carry paper and pen with you all the time.
using time effectively12
USING TIME EFFECTIVELY
  • Using Other People’s Time Wisely
    • Don’t distract your coworkers.
    • Write your questions you need to ask down.
    • Don’t bother coworkers with nonessential details.
    • Be considerate and efficient at meetings.
    • Be mindful of your supervisor’s time.
    • Delegating means assigning tasks to others.
using time effectively13
USING TIME EFFECTIVELY
  • ASSIGNMENT:
  • Using Microsoft Outlook develop a personal schedule based on the following options:
    • 1. Daily
    • 2. Weekly
    • 3. Monthly
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USING TIME EFFECTIVELY
  • ASSIGNMENT:
    • WORK-BASED LEARNING
    • You’ve been asked to plan your company’s annual employee picnic. You must take care of all details. Break down the assignment into manageable parts. List the smaller tasks.
using time effectively15
USING TIME EFFECTIVELY
  • ASSIGNMENT:
    • Skill-Building Activity
      • Workplace Competencies
        • Create a schedule for the weekend including errands, recreational activities, study time, work, and household responsibilities. Use the daily planner sheets in Microsoft Outlook.