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DIRECTORATE GENERAL OF HUMAN RESOURCE DEVELOPMENT ( DGHRD). EXPENDITURE MANAGEMENT CELL {EMC}. BACKGROUND. Notification No. A-11013/28/2007 Ad.IV dated 18.11.2008. ORIGIN & CONCEPT. ROLE OF EMC. Expedite allocations Grants additional Funds
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DIRECTORATE GENERAL OF HUMAN RESOURCE DEVELOPMENT (DGHRD) • EXPENDITURE MANAGEMENT CELL {EMC}
BACKGROUND Notification No. A-11013/28/2007 Ad.IV dated 18.11.2008
ROLE OF EMC • Expedite allocations • Grants additional Funds • Release advances • Assess Requirement , • Better co-ordination with IFU
MANDATE of EMC • A link between IFU/Ministry and Budgetary Authorities. • Nodal Authority in respect of Budget matters. • To examine Budget proposals received from Budgetary Authorities. • To prepare Budget Estimates(BE),Revised Budget Estimates(RE) & Final Requirements (FR) for IFU. • To seek concurrence / approval of F.A /IFU for : • re-appropriation orders, • surrender of savings. • Final say in Budgetary matters still with IFU/ Expenditure Division/ Budget Division.
CHARTER OF DUTIES i. To issue the Budget Circular of the Department of Economic Affairs; ii. To examine the Budget proposals received from formations iii. To consolidate the Budget Estimates (B.E.), Revised Budget Estimates (R.B.E.) and Final Requirement (F.R.) and submit the same to F.A. (Finance) iv. To allocate object head wise provisions to Budget controlling authorities; To prepare the Statement of Budget Estimates (SBE) To monitor the Expenditure vis-a`vis Sanctioned Grant and Monthly and Quarterly Expenditure vii. To propose re-appropriation orders, surrender of savings etc. to F.A. To finalize the Appropriation Accounts with Principal CCA, CBEC; To take action on Standing Committee recommendations on Finance on Detailed Demand for Grant; To take action in respect of Audit references/ Action Taken Notes/ Audit Paras/PAC Paras
TIME SCHEDULE • SUBMISSION OF RE/ BE PROJECTIONS – BY 20TH OF SEPTEMBER(EXPENDITURE UPTO AUGUST). • SUBMISSION OF COMPREHENSIVE PROPOSAL FROM EMC TO IFU – BY 7TH OF OCTOBER. • MEETING WITH SECRETARY (EXPENDITURE) & BUDGET DIVISION IN NOVEMBER. • SUBMISSION OF FR PROPOSALS - BY 15TH OF FEBRUARY(EXPENDITURE UPTO JANUARY).
BE/RE 2015-16, 2016-17 and 2017-18 FUNDS ALLOCATION TO CBEC (Rs. in Crore)
Step-by-step process of flow of funds…. • The financial Sanction is conveyed to the field formation by the DS (Ad VIII/EC) and the I&W wing of DGHRD. • Funds are released by the EMC (Expenditure Management Cell) wing of the DGHRD to the concerned formation. • PAO of the formation concerned makes an online request to the Office of the Pr.CCA, Delhi for releasing the said funds to the zonal CPWD. • CCA, Delhi issues a LETTER OF AUTHORISATION (LoA) in favor of the zonal CPWD authority for transfer of funds to the CPWD/MoUD account. • CPWD initiates the process of selection of an agency for execution of the project through a bidding process. • CPWD releases the funds received from CBEC to the successful bidder who is to be awarded the contract for execution of the project. • It is only after completion of the above mentioned six stages that the sanctioned funds are considered to have been utilized by the Commissionerate/Directorate • Commissionerate/Directorate to immediately check the following on receipt of the sanction: • Whether the PAO office has sent the request to O/o Pr. CCA, Delhi for release of funds or not? • Whether the funds sanctioned in respect of your Zone have actually been released by the office of the Principal Chief Controller of Accounts, Delhi to CPWD through a Letter of Approval (LoA) or not?
EXPENDITURE MANAGEMENT DO’s & DONT’s • DO’s • Send MONTHLY EXPENDITURE REPORT EVERY MONTH • Ensure timely submission of Budgetary requirements. • Budget proposals should be self-contained with Detailed justification. • projection of requirement under correct Budget Head. • Phase-wise projection of Budgetary requirement. • Realistic budget projection taking into account actual requirement. • Request Regarding Budget allocation to be Routed through Budgetary Authority.
EXPENDITURE MANAGEMENT DO’S & DONT’S DONT’S • Spend disproportionately as far as possible. • Resort to rush of expenditure so that balanced pattern of expenditure could be maintained. • (Expenditure during last month/ quarter should not exceed 15% & 33% of total grant. (O.M. F.No.21(1)-PD/2005 dated 15.01.2013)) • Wait for surrender of unspent Budget provision in the last week/ month of Financial Year. • Send request regarding Budget allocation/ Additional Requirement to IFU but to EMC. • Send reports and returns to IFU but to EMC.
e-PROCUREMENT • W.e.f. 01.04.16 e-Procurement mandatory for all Ministries/Departments of the Central Government for procurements with estimated tender value of Rs. 2.50 lakhas per Department of Expenditure instructions. • CBEC opted for the e-procurement solution developed by NIC which can be accessed on the link http://eprocure.gov.in having detailed guidelines on how to use the solution . • All the Commissionerates/Directorates under CBEC are to commence e-procurement compulsorily for: • All tenders above the prescribed limit for procurement of services viz. • Hiring of Office Space/Outsourcing of House keeping/Security Services etc. • All purchasing entities in the Department should publish details of the Bid award on Central Public Procurement Portal (CPP) as per Department of Expenditure OMs available on their website http://finmin.nic.in. Proposal would not be considered by the Integrated Finance Unit of the Department of Revenue. • DGHRD has issued Circulars dated 09.07.15 & 19.10.15 and is holding trainings in RTIs all over the country w.e.f August,2016
Approach on Public Procurement Portal Tender Information can be published in the Central Public Procurement Portal using ePublishing module or XML meta data transfer or eProcurement module available at CPPP
e-Publishing and e-Procurement module of CPPP Portal E-Publishing – http://eprocure.gov.in/epublish/app e-Procurement – https://eprocure.gov.in/eprocure/app For Ministries/Departments intent to use NIC-e-Procurement Solution under CPPP, the e-Procurement module facilitates them. Online Bids are received. Digital Signature Certificates are required. Based on the volume of tenders, training and on-site handholding requirements, operational support charges may be there. • Facilitates all the Ministries/Departments and their attached/subordinated offices to publish their Tender Enquiries, Corrigendum and Award of Contract details. • Manual Bids are received. • No Digital Signature Certificates usage. • Free to use.
Government e-Marketplace {GeM} (https://gem.gov.in) • GeM is an e-Marketplace to be utilized by Government buyers (at their option) for direct on-line purchase as under: • Upto Rs.50,000/- through any of the available suppliers on the GeM, meeting the requisite quality, specification and delivery period; • Above Rs.50,000/- through the supplier having lowest price amongst the available suppliers on the GeM meeting the requisite quality, specification and delivery period. • This is an initiative of the Directorate General of Supplies & Disposals (DGS&D) and National Institute of Financial Management (NIFM). • A new Rule 149 has been inserted in the General Financial Rules (GFR), 2017 • The procedures for payments to sellers / suppliers in GeM have been circulated vide Procurement Policy Division, Department of Expenditure, Ministry of Finance OM No. F.26/4/2016-PPD dated 26.05.2016 and as amended from time to time..
Digital India Initiative As on date there are : • 5,959 • Buyer Organizations • 19,338 • Sellers • 69,439 • Products • Taxi services available OPTIONS available.... • Direct Purchase • /L-1 Bidding / • Reverse Auction
NEW Rule No. 149in General Financial Rules, 2017. • The purchases through GeM by Government users have been also authorized by Ministry of Finance vide Rule No. 149 in the General Financial Rules, 2017. • DGS&D shall continue to expand its items as a parallel arrangement so that the users have the best options all the time.
