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Recruiting Volunteers for your Event. How to get recruit effective volunteers and allow them to help you put on a great event!. Identifying your volunteer needs. The larger your event, the more volunteers you need The more your event offers, the more volunteers you need

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recruiting volunteers for your event

Recruiting Volunteers for your Event

How to get recruit effective volunteers and allow them to help you put on a great event!

identifying your volunteer needs
Identifying your volunteer needs
  • The larger your event, the more volunteers you need
  • The more your event offers, the more volunteers you need
  • Create a DOR itinerary and walk through the day’s tasks to help you identify where you’ll need help
common volunteer tasks
Common volunteer tasks
  • Set-up
  • Registration/Check-in
  • Parking
  • Course Marking/Monitors
  • Traffic/Safety
  • First Aid
  • Aid Stations
  • Finish Line/Timing
  • Awards
  • Food Preparation
  • Tear-Down/Sweeping

Timing volunteers at the 2010 CATnip Friday 5k

where can you find volunteers
Where can you find volunteers?
  • People who have volunteered for your event or a nearby event in the past
  • Area high schools or community centers/organizations
  • Sponsors of the event
  • Friends and family
  • Event participants
  • “Buying” volunteers

ORRC club members and a local Boy Scout Troop helped at the 2010 ORRC Summer Solstice Sundowner

provide options and communicate
Provide options and COMMUNICATE!
  • Many volunteers ENJOY their work. Find out what will make someone happy and try to put them in that role.
  • Explain to each volunteer what their role is and why it’s important. If they see the big picture, they’ll understand how valuable their role is!
volunteer recognition
Volunteer recognition
  • Race shirts, goodies
  • Discounts at other events
  • On-site recognition
  • Personal, heartfelt thanks
  • And – take care of them! If it’s cold, make sure there are space heaters. Hot? Pop-up tents for shade and lots of water!
volunteer empowerment
Volunteer Empowerment
  • A volunteer that doesn’t know what to do will be an unhappy volunteer
    • Provide them with:
      • A detailed task
      • An event schedule
      • Contact information for key people
      • A definitive start and end time – people like structure!

Cascade Lakes Relay volunteers – like these exchange volunteers - are encouraged to dress up, hand out treats, and be a huge part of the event. They know they’re important!

solicit volunteer feedback
Solicit volunteer feedback
  • After the race, get volunteer suggestions and comments
    • It will improve your event
    • It will demonstrate a volunteer’s importance
    • It will make your job easier!
  • You will have to ASK for feedback – but it will be well worth your time