Lee Teng Interns Meeting – July 25, 2019

1. Lee Teng Interns Meeting – July 25, 2019 • Any comments/suggestions on July 11 Fermilab tour? • introductions, balance AM & PM, too much walking, • restroom breaks • Any comments/suggestions on July 19 Argonne tour? • Any comments/suggestions on July 20 U of Chicago visit? • How to get U of New Mexico from sending e-mails? • Thurs, Aug 1 (1 week from today) – posters due to Rosa • after mentor approval – see template = 1 page only • send copy to PeterG • Thurs, Aug 8, 3-5 PM, Intern Posters at Fermilab WH 2X • set up posters by noon in your assigned spot • Fri, Aug 9, Final Reports due to mentors and PeterG • editable file, e.g. Word or .tex in case we need to change later • except Calder, due Friday, August 23 Peter H. Garbincius | Lee Teng Interns Meeting

2. Poster Template – only 1 “page” 36”x48” portraittwo examples given below & on template filejust follow the font sizes!http://home.fnal.gov/~peterg/Lee_Teng_2019/FNAL_Poster_36x48_VRT.potx Peter H. Garbincius | Lee Teng Interns Meeting

3. shut the door! 48” high x 36” wide two columns template.potx → YourFile.pptx Peter H. Garbincius | Lee Teng Interns Meeting

4. two text columns but multi-pix per column Peter H. Garbincius | Lee Teng Interns Meeting

5. On Tuesday, I sent mark-up of your 3 min ANL talks • I was very impressed by all the presentations at Argonne Good Job! • Just trying to indicate what I thought would be important to say in your poster and final report • Trying to foresee and have you prepared for questions at your poster session • Tried to give constructive suggestions, not criticism no “grade” attached! • I’m happy to discuss my suggestions with you or decipher my handwriting! Peter H. Garbincius | Lee Teng Interns Meeting

6. Some Suggestions for Poster and Final Report Format • Title page or header: • Title of your project/presentation • Your name, home institution, Lee Teng Internship • Mentor’s Name, Division or Department • Date of poster presentation or report • Nice to add your institution’s logo (e.g. my MC) • Plots, figures, graphs, tables, and photos are fine, • Make sure they are big enuf to read • Axes labels, numbers, units (cm, seconds, volts, %, etc.) • Remember descriptive captions (stand alone) • Equations – big enuf to read, define the terms & acronyms • Appendices – for back up materials, raw data, etc., if needed • Final Report: each page should have page number LTI-2018 reports were 7-20 pages long – take what you need Peter H. Garbincius | Lee Teng Interns Meeting

7. https://indico.fnal.gov/event/17634/ or ask you mentor for copy of similar papr as an example Peter H. Garbincius | Lee Teng Interns Meeting

8. Content – what your poster & report should say: Demonstrate that you understand what your project is all about • Title (snappy and interesting) • Author & Mentor (and affiliation) list – Lee Teng Internship • Abstract (stand alone summary – will persuade others to read) • Body should include (outline only for poster, can’t say much): • Introduction and Motivation • Why your project topic is important or interesting • How your project fits-into the bigger picture: apparatus, experiment, or accelerator • What problem(s) you are trying to solve or overcome • What is your particular contribution & what you learned • What is the outcome of this project/research • Acknowledgements (thank you) • References – see Phys Rev Style & Notation Guide (later) Peter H. Garbincius | Lee Teng Interns Meeting

9. Celia M. Elliott, U of Illinois, Guidelines for Writing a Scientific Paperhttps://physics.illinois.edu/people/Celia/SciWrite.pdfPeterG: spend your time & effort where it is most important & effective! Order of PaperImportance – suggested preparation order Title/Authors/Date Results – this is the reason for writing paper Abstract Methods/Procedures Background/Introduction Discussion Methods/Procedures Conclusion Results Background/Introduction Discussion References Conclusion Abstract – the “elevator” talk version Acknowledgements Title/Authors/Date References Acknowledgements Appendixes Appendixes Peter H. Garbincius | Lee Teng Interns Meeting

10. Angel Borja, for Elsevier Publishers11 steps to structuring a scientific paperhttps://www.elsevier.com/connect/11-steps-to-structuring-a-science-paper-editors-will-take-seriously 1. Prepare the Figures and Tables 2. Write up the Methods 3. Write up the Results 4. Write the Discussion – finalize results & discussion 5. Write a clear Conclusion 6. Write a compelling Introduction 7. Write the Abstract 8. Compose a concise and descriptive Title 9. Select Keywords for indexing • Write the Acknowledgements • Write up the References Peter H. Garbincius | Lee Teng Interns Meeting

11. Some additional references • Short articles: • http://web.physics.ucsb.edu/~martinisgroup/classnotes/WritingPapers/NotesOnWritingPaper12.pdf • https://physics.georgetown.edu/general-guidelines-scientific-writing/# • Physical Review Style and Notation Guide: • https://cdn.journals.aps.org/files/styleguide-pr.pdf • Do an internet search for “writing a physics paper” • watch out for all the advertising offering to write a paper for you at an exorbitant cost! Peter H. Garbincius | Lee Teng Interns Meeting

12. the real nitty-gritty details + grammar, punctuation, spelling, hyphenation, abbreviation, math (a lot of material) Peter H. Garbincius | Lee Teng Interns Meeting

13. Please Don’t put off preparing poster and report until the last minute! Have your mentor check out your poster by Wednesday, July 31 report by Thursday, August 8 I’m also glad to help, to review and to make suggestions Peter H. Garbincius | Lee Teng Interns Meeting

14. Lee Teng Interns Meeting – July 25, 2019 $ issues: Yisheng for Lyft & cab => Rosa I signed petty cash approval – Tues, July 23 Yisheng not yet notified New questions Ben: does auto rental end on Aug 9 or Aug 10? Rosa is still working on logistics Enterprise Rent-a-Car closes noon Saturday but when closed, can drop off car & keys auto availability for Calder & HEIs = yes housing for Calder & HEIs > 8/9? – stay, 9 => 2 apts. √ Susan W said USPAS grades to be sent this week How to get U of New Mexico to stop sending e-mails? Peter H. Garbincius | Lee Teng Interns Meeting