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Hiring Audit and Upcoming Changes: HR Liaison Network Spring Meeting

This meeting will discuss the findings of the hiring audit, upcoming changes to the hiring process, and address any questions or concerns. Topics include credentials verification, hiring procedures, and posting requirements.

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Hiring Audit and Upcoming Changes: HR Liaison Network Spring Meeting

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  1. DIVISION OF FINANCE Crossing the Recruiting Finish Line:Hiring Audit and Upcoming ChangesHR Liaison Network Spring Meeting Texas A&M University, Human Resources February 29, 2012

  2. Agenda • Background • Changes Already Implemented • Coming Hiring Procedure Changes • Questions

  3. Background

  4. Hiring Audit Findings and Related Regulation Changes • 2010 Hiring audit findings (finalized in 2011) • Credentials Verification • Exceptions to the Hiring Process • Interview Documentation • Revised System Regulation • Employment Practices 33.99.01 • Released August 2011 • Clarification of posting requirements

  5. Already Implemented-Credentials Verification • HR verification of degrees and professional licenses • Implemented September 2010 • HR: degrees and professional licenses • Hiring department: all other job-related credentials such as military service, certifications, prior employment, etc.

  6. Already Implemented-Hiring Procedures • Minimum posting period • Changed from five (5) working days to five (5) days • Effective September 1, 2011 • Online training course completion • Hiring Supervisor must have taken course within past two years to open a Notice of Vacancy (NOV)-Effective Hiring Practices • Effective October 1, 2011

  7. Already Implemented -Hiring Procedures • Position File Reviews • HR is conducting reviews of departmental position files from positions filled in September 2011. • Review follows process and form described in Liaison Network News emails sent on 9/5 and 9/19. • Departments are notified of review results.

  8. Coming Changes • HR hosted meetings with different groups for discussion of specific issues: • Research titles • Wage positions • Forms and documents for payroll • Other System Members (AgriLife, Engineering, Galveston, Qatar)

  9. Coming Changes-Posting • Posting requirements – Effective date pending • All non-faculty positions, including wage (temporary) positions must be posted • Includes Research titles previously excluded • Student and Graduate Assistant positions remain excluded from requirement

  10. Coming Changes-Posting • Posting can take the following forms: • All Applicants (Internal and External) • TAMU Employees Only (designated 02 Adloc) • System-wide Employees

  11. Coming Changes- Posting • May also fill a vacancy with a qualified budgeted employee without posting by approved internal promotion or transfer* • Old Exception to Hire provision is re-written to require VP, HR and President Approval. Used for TRUE exceptions. If considering external candidate, cannot waive posting at TWC.

  12. Coming Changes- Student Worker to Wage • Student Worker can be transferred to a wage position without posting under the following circumstances: • No longer qualifies for Student Worker status • Business need to continue in the same capacity without a break in service • Cannot exceed a duration of 4.5 months, usually within the same fiscal year.

  13. Coming Changes • UR 33.99.01.M1 Hiring Rules for Non-Faculty Positions (Converted to a SAP) • SAP 33.99.10.M1.01 Credentials Verification for Non-Faculty Employees • Release of both SAPs still pending • Contingent on release of these: • UR 31.01.01.M7 Employee Compensation Administration • SAP 31.01.M7.02 Creating, Reclassifying, and Re-titling Positions

  14. Take Away Items • High responsibility for departments to ensure qualified hire and required documentation • Multiple ways to post in future. Posting required for all positions not handled by promotion/transfer • Transfers/Promotions used as appropriate • Exception to Hire EXTREMELY limited • Release of Rules/SAPs will require rapid compliance so be ready

  15. BE READY BE READY BE READY BE READY BE READY

  16. Any Questions? Elizabeth Schwartz Director, Workforce Management eschwartz@tamu.edu 845-0357 Cheryl McDonald Manager of Recruitment and Workforce Planning cheryl.mcdonald@tamu.edu 862-1015 Michelle Steedly Manager of Classification & Compensation msteedly@tamu.edu 862-3904

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