Effective Meetings. Solving the riddle. Preliminary Thoughts. Who likes a meeting… Without a clearly defined agenda That seems to drag-on forever That rambles from topic-to-topic That ends without any apparent result? These types of meetings are Frustrating
Solving the riddle
Many people are promoted, elevated, or elected into leadership positions without receiving any formal training or education on how to run an effective meeting.
†From Achieving Effective Meetings – Not Easy But Possible, Bradford D. Smart in a survey of 635 executives.
‡ From GM Consultants, Pittsburgh, PA 1993
Think of the last meeting you attended. What was it’s purpose? For example, the purpose of a weekly status meeting is to give information.
These problems fall into categories that align with four basic dimensions of the meeting plan:
No clear or shared objectives
Meeting not necessary
No agenda or plan
Getting off the subject
Habitual late starts
No record keeping
Meeting too long
No clear decision-making method
Poor preparation on part of participants and leader
Wrong people present, right people absent
Poor participation on part of participants and leader
Hidden agendasCommon planning problems
"We all recognize your expertise in this area, but let’s hear from some others in case some new ideas emerge.“
"John has made his opinion clear; does anyone else have something they would like to add?"
“Let’s not shoot down this idea prematurely; let’s give it some time for evaluation."