Where Kids Count OAEP Spring Conference May 3, 2011 Tammy Hrosch, MCEP MVECA
Objectives • Ohio’s Accountability System • EMIS Data used in accountability calculations • Data preparation • Understanding ODE reports • Secure Data Center
Ohio’s Accountability System • Local Report Card • State Indicators • Performance Index • Value Added • Adequate Yearly Progress
State Indicators • There are a total of 26 indicators on the 2010-2011 Local Report Card. • The graduation rate is from the 2009-2010 school year.
Graduation Rate • Is calculated based on the following criteria regardless of whether the student was enrolled for a “full academic year” in the building and/or district.
Graduation Rate • For the graduation rate, both the numerator and denominator include students who are instructed by the district • How Received Element = “*”, “3”, “7”, “8”, “9”, “A”, “C”, “K”, “M”, “S”, “U”, “W”, “Y” AND % of Time is >0. • OR Sent to Element = “CT”, “JV”, “PS”, “MR”, “OS”.
Graduation Rate • The numerator and denominator do not include non-resident career-technical contract students, non-public students, non-resident public students receiving vocational evaluation services only, or students only receiving non-instructional support, supplementary or special education services with the How Received Element = “2”, “6”, “F”, “I” Respectively.
Graduation Rate • This only covers who is included in the calculations based on coding. • For the graduation rate calculation-http://education.ohio.gov/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=115&ContentID=16209&Content=102709
Adequate Yearly Progress • Districts and buildings must meet predetermined AYP goals for reading and mathematics proficiency, test participation, attendance rate and graduation rate for specific subgroups of students • Failure to meet any of the AYP goals will result in the district or building not meeting AYP
Subgroups for AYP A subgroup is created when 30 or more students are reported in each of the following categories- • All students • White/Non-Hispanic • Black or African American/Non-Hispanic • Hispanic/Latino • Asian • American Indian/ • Alaskan Native • Native Hawaiian or Other Pacific Islander • Multiracial
More Subgroups for AYP • A subgroup is created when 30 or more students are reported in each of the following categories- • Economically Disadvantaged • Limited English Proficient* • Students with Disabilities* *Status as of the first day of the testing window for student in tested grade level.
Feeder School IRNs • Be sure Feeder School IRNs are reported correctly. (See EMIS Manual Chapter 4) • The principal school into which the majority of the students will enroll after completion of all grade levels in the reporting building. • Feeder School IRNs can be used in AYP Calculations.
Accountability • To learn more go to – • http://www.ode.state.oh.us • Type “accountability” in the search box.
Documentation • Use “Who Is Included in Calculations?” document to determine what Majority of Attendance IRN and Accountability IRN to use. • www.ode.state.oh.us/GD/.../DocumentDownload.aspx?DocumentID=99140
Rules for Where Kids Count • First overarching rule- • Must attend a full academic year • If they didn’t attend a full academic year no other rules apply. • Student counts at the state level
Full Academic Year Criteria • Student is continuously enrolled from the end of October Count Week through the spring test administration date, designated as follows: • March 19 for all grades except 3 – 8 • March 19 for all Alternate Assessments (both OGT and Achievement) • May 10 for grades 3 – 8 (except students taking the Alternate Assessment)
Majority of Attendance IRN • The IRN of the building or district where the student is continuously enrolled from the end of October Count Week through the spring test administration date. (Full Academic Year Criteria) • Must be a building within your district or your district IRN. This cannot be a building or district IRN that is not your own.
Majority of Attendance IRN • Report the district IRN when the student was enrolled for a full academic year in the district but was enrolled in multiple buildings in the district during that time. • Report ****** when the student was not enrolled in the district for a full academic year.
Majority of Attendance IRN • Special Situations – report building IRN if full academic year and- Sent to Joint Vocational SchoolSent to Post Secondary Enrollment OptionSent to County Board (BDD/MRDD)Sent to Contract Career TechSchool Aged educated at ESC
Majority of Attendance IRN • Do not assume software mass updates for the Majority of Attendance IRNs are correct • Start assigning MOA IRNs as soon as the spring testing administration date passes
Accountability IRN • The building IRN within the district that is responsible for the student’s performance measures. • Must be enrolled a full academic year to report anything except ******.
Accountability IRN • Student simultaneously enrolled in two buildings, or attending a special program in another building. • Use the Accountability IRN to count the student at the “home” building.
Important Rule • Calculations are based on the student’s FS Standing Coding that was effective on the last day of school for the student.
Counts at Educating Building Full Academic Year and % of time > than 0 How Received = • “*” Not Applicable (reporting entity is educating) • “3” In-state, non-resident, non-tuition, non-contract student (unauthorized student) • “7” Non-resident residing with grandparent (ORC 3313.64) • “8” Non-resident senior year • “9” Non-resident open enrollment student
Counts at Educating Building Full Academic Year and % of time > than 0 • How Received = • “A” Non-resident student, parent is a district employee (ORC 3312.64) • “C” Foster placed or court placed with a relative • “S” Superintendent’s agreement • “W” Non-resident attending under Title 1 Public School Assistance
Counts at Sending Building • Meets Full Academic Year Criteria and • Sent to = • “CT” Contract Career-technical Education Participant • “JV” Joint Vocational School District Participant • “ES” Educational Service Center Preschool Program Participant • “PS” Post Secondary Enrollment Options Program Participant • “MR” BDD/MRDD Program Participant • “OS” State School (OSB/OSD) Program Participant
Counts at Resident District • Meets full academic year criteria and How Received Element = • “B” Non-resident Student Attending a Special Education Program • Counts at educating district for the participation rate calculation • Counts at Resident/Sending district percent proficient at district level
Counts at the State Level • Meets full academic year criteria and How Received Element = • “P” Court-Placed Students, Excluding Foster Care • “T” Students Placed in Institutions, Non-Court Ordered
Counts at Educating District • Meets full academic year criteria and has How Received Element = • “M” Student Attending a Community School • Specific rules apply to Conversion Community Schools and Start-Up Community Schools
Conversion Community Schools • Students will also be included in the sponsoring district’s accountability calculations unless the sponsoring district has completed a Dropout Recovery Conversion Community School Verification 2010-2011 form through the Office of Community Schools and the application was approved by the agency.
Start-Up Community Schools • The students will NOT be included in any traditional school district’s accountability calculations unless the community school and traditional school district have completed District Roll-Up of Affiliated New Start-Up Community School Performance Data FY2011 from through the Office of Community Schools.
Counts at Educating STEM District • Meets full academic year criteria and has How Received Element = • “K” Student Attending a STEM District • This is a for a STEM “District”. Dayton Regional STEM school is a STEM District.
Counts at STEM School and Resident District • Meets full academic year criteria and How Received Element = • “9” Non-resident, Open Enrollment Student: Inter-District • This is for a STEM “School” that is a building in a school district. • Students are included in the accountability calculations for their respective districts of residence.
Counts at State Level • Meets full academic year criteria and LEP Status = • “L” LEP Enrolled in U.S. Schools for First TimeA recently arrived Limited English Proficient student who has been enrolled in U.S. schools no more that 180 school days AND Not previously exempted from taking the spring administration of either of the State’s English language arts assessments (reading or writing)
Student Demographics – GI Record Elements used for Accountability • Summative Race – Subgroup • Gender
Student Standing FS Record Elements used for Accountability • Attending/Home District IRN Indicator * • Attending/Home District IRN * • Building IRN (attending building IRN) • SSID * FS record codes are translated back to pre-FY09 format
Student Attributes – Date Effective Record (FD) Elements used for Accountability • Homeless Status Element • Migrant Status Element • State Equivalent Grade Level Element • 504 Plan Element
Student Attributes – Date Effective Record (FD) Elements used for Accountability • Disability Condition –Subgroup • Disadvantagement – Subgroup • LEP Status – Subgroup LEP Subgroup consists of students coded as LEP = Y, LEP = M, LEP = L, and if they are reported with an LEP Reclassification date within the past two school years.
Student Attributes – No Date Record (FN) Elements used for Accountability • Acceleration • Majority of Attendance IRN • Accountability IRN
Testing Records (GA and GX) Elements used for Accountability • OAA Testing record elements • OGT Testing record elements • Spring test administration IRN (GA or GX)
Testing Records • Verify that 3rd grade fall reading scores have been loaded. • Identify students who didn’t test and why. • Enter manual test records as necessary. • Identify alternate assessment students • Be sure all test records are loaded or entered.
Test Results • When will spring test vendor files be available? • OGT – May 16, 2011 • OAA – June 15, 2011(5 submissions remaining!) • AASWD – May 2011 • http://education.ohio.gov/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=238&ContentID=61982&Content=91836
Process Data • Error check your data for accuracy and completeness • Remember GIGO!
ODE Reports • Check your WKC reports early but remember GIGO. • .csv_2010n_stu_wkc_atest (OAA) • .csv_2010n_stu_wkc_atest_summ • .csv_2010n_stu_wkc_ntest (Non-Tested) • .csv_2010n_stu_wkc_ntest_summ • .csv_2010n_stu_wkc_otest (OGT) • .csv_2010n_stu_wkc_otest_summ
Where Kids Count Reports • Where Kids Count Type Codes and WKC IRNs • Note- As of this presentation the FY11 WKC Report explanation is not available. • http://www.ode.state.oh.us/GD/Templates/Pages/ODE/ODEDetail.aspx?page=3&TopicRelationID=1102&ContentID=77702&Content=92066
Where Kids Count Reports • How are the WKC Type Codes and WKC IRNs determined? • Use the WKC report explanation and the Addendum
WKC Assignment • When both the Majority of Attendance IRN and the Accountable IRN contain building IRNs with different values, the Accountable IRN value will be used to populate the WKC IRN. For all other conditions, Majority of Attendance IRN will be used to populate the WKC IRN.
WKC AdjustmentsWhere Kids Count Type Code 01 • If the WKC IRN assignment is a building and both the Majority of Attendance IRN and Accountable IRN contain the same building IRN, the WKC IRN remains as assigned and the WKC TYPE is assigned the value '01'.
WKC AdjustmentsWhere Kids Count Type Code 01 • Student is enrolled in one building within a district for a full academic year. • Student counts at the building where the full academic year criterion is met, AND counts at the district, and state levels, for the % proficient, performance index, and attendance rate calculations.