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OPTIMIZING THE CAMPUS PRINT ENVIRONMENT. Gary Bernstein & Ronald Pau McGill University - and - Lori Pelletier & Ryan Bazylewski University of Regina. OPTIMIZING THE CAMPUS PRINT ENVIRONMENT. Gary Bernstein – Director, Network and Communications Services

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optimizing the campus print environment

OPTIMIZING THECAMPUS PRINT ENVIRONMENT

Gary Bernstein & Ronald Pau

McGill University

- and -

Lori Pelletier & Ryan Bazylewski

University of Regina

optimizing the campus print environment1

OPTIMIZING THE CAMPUS PRINT ENVIRONMENT

Gary Bernstein – Director, Network and Communications Services

Ronald Pau– Manager, Systems Administration

about mcgill university
About McGill University
  • Located in downtown Montreal QC
  • #1 Canadian medical-doctoral university for 8 years (Macleans 2011)
  • 38,000 students + 8,900 graduate students
  • 1,600 professors + 3,500 staff
  • 11 faculties + 11 schools
  • $1.1 billion operational budget
  • 190 years old this year
why we came up with uprint
Why we came up with uPrint
  • Paper wastage
  • Inconsistent service model
  • Inconsistent pricing across campus
  • Multitude of printer drivers – confusing to print
  • Inefficient device deployment (1.6 persons/printer)
  • No enterprise reporting capabilities
  • Inefficient chargeback
  • Terrible security
uprint the mcgill video
uPrint: the McGill video

A short video of uPrint in action!

slide9

One vendor

  • One print driver
  • Middleware
  • One user interface
  • HOMOGENEOUS PRINTER FLEET
financial
FINANCIAL

Pillar 2

slide11

Integrated with financial system

  • Financial controls
  • Real-time reporting
  • Cashless
  • FINANCIAL
cost centre configurations
Cost centre configurations
  • Staff ID Card
    • Departmental cost centre
    • Research cost centre
  • Student ID Card
    • Student fee account
  • Temporary staff (casuals)
    • Departmental cost centre
  • Prepaid card (visitors, walk-ins)
    • Purchased before with cash or credit card

Prepaid uPrint Card

randomnameandpassword

Staff ID Card

first.last@mcgill.ca

Student ID Card

first.last@mail.mcgill.ca

Temporary Staff uPrint Card

position.department@mcgill.ca

slide14

Remote network monitoring

  • Proactive supplies
  • IT Service Desk
  • McGill-Xerox partnership
  • CENTRALLY SUPPORTED
slide16

100% recycled paper

  • Default two-sided printing
  • Corporate responsibility
  • Reduced carbon footprint
  • SUSTAINABILITY
slide18

Eliminate manual chargeback

  • Out of order? No problem!
  • Print dollars stay at McGill
  • More awareness
  • COST EFFECTIVENESS
slide20

Responsible reuse/recycling

  • Environmentally friendly disposal
  • Printer disks are wiped
  • LIFE CYCLE MANAGEMENT
security
SECURITY

Pillar 7

slide22

Encrypted data

  • Jobs overwritten from printer hard disk
  • Secure printing
  • Cloud on secure McGill network
  • SECURITY
slide23

Things to work on

  • Next steps
  • Some stats
  • WHERE ARE WE NOW?
uprint the xerox video
uPrint: the Xerox video

A longer video about uPrint!

optimizing the campus print environment3

OPTIMIZING THE CAMPUS PRINT ENVIRONMENT

Daniel.Faucher@mcgill.ca

Manager, Campus Printing

Gary.Bernstein@mcgill.ca

Director, Network and Communications Services

Stephan.Lengacher@mcgill.ca

Manager, Server Infrastructure and Integration

Ronald.Pau@mcgill.ca

Manager, Systems Administration