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D-7610 Pre-PETS Presentation. January 2015. Agenda. Background / Overview A few things you should know Club Management Functions Future Plans New UI DACdb Mobile Help / Support Q & A. Where is DACdb?. 73% USA 24% World 100+ Districts 6,500 clubs. Plus: South Africa Coming Soon:
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D-7610 Pre-PETS Presentation January 2015
Agenda • Background / Overview • A few things you should know • Club Management Functions • Future Plans • New UI • DACdb Mobile • Help / Support • Q & A
Where is DACdb? 73% USA 24% World 100+ Districts 6,500 clubs • Plus: • South Africa • Coming Soon: • India • England
DACdb Background • Background • Started 11+ years ago – Rotary District 7710 • July 2006 • Mike Thacker / Mark Landmann Partnership • Did business under Simply-the-Best, Inc. • Oct 2014 • Mark purchased DACdb from Mike (Mike retired) • DACdb, LLC. • 2015 • New User Interface • DACdb University - Training • Additional Documentation
DACdb Management Team • Mark Landmann • DACdb Development / Sales and Support • 35+ years, CIO Tanning, Chief Engineer Jeppesen, United Airlines • Jamie Lowery • VP of Development and Operations • Peter Gallanis • Technical Architect / Development • John Ramon / Mike Soden (custom websites) • Websites • Ed Foster • Support • Sylvia Soden • Billing / Accounting • Heather Brandt • Dues / Accounting Training • Support, 1st level support on Dues and Accounting
Technology – Behind the scene • Adobe ColdFusion • Microsoft MS SQL • Microsoft IIS • Windows Server 2008 • jQuery / JavaScript • PHP • Over 1,400,000 lines of code • ~15,000 pages of code • Over 11 years of development
Security Levels – 10 Levels • 0 – Public (public websites – not logged in) • 1 – Members • 2 – Committee Chairs – Add/Delete members • 3 – Event Moderators • 4 – Club Officers • 5 – Assistant Governors • 6 – District Administrators • 7 – District Communication Officer (DCO) • 8 – Zone Administrators (zones, multi-districts) • 9 – DACdb administrators (Mark)
The “Big Picture” Zone 33-34 Zone 34 Zone 33 Zone 26 Security Level 8 District 5110 District 5110 Security Levels 6-7 District 7610 Security Level 5 Area/Region 1 Area/Region 1 Levels 1-4 Club 1 Club 2 Club N
Its all one Database ! Member Club Area District Zone Single point of data (e.g., phone number or email)
DACdb Terminology • MemberID – RI Member Number • UserID – DACdb internal member number • MemberType – RI MemberType (Active, Honorary) • OrgYear – Organizational Year (e.g., 2012-13) • UserName – LastName, FirstName MidName Suffix • MemberName – FirstName MidName LastName Suffix • FName – Member First Name or Nick Name if there • PartnerFName – Spouse/Partner FName • DCO – District Communications Officer (Level-7) • DLT – District Leadership Team (Committee/Council) • PMail – Personalized Email • uPages – User defined/written website pages • RoleKey – a short abbreviation for a club position (e.g., P,S or T)
How do I access DACdb? • DACdb it’s in the “cloud” - it is a multi-user SAAS web-based application • http://www.directory-online.com/Rotary - or – • http:/www.DACdb.com/Rotary • Test System • http://www.directory-online.com/RotaryTest • copy of yesterday’s data! • No RI, No Emails
Club Management • Members • Adding • Updating • Deleting • Club Positions • Attendance Reporting • RI Integration • Reports • ezStory • ezBulletin
Club – Committee Positions Club Positions – Club Level Committees – District Level District Governor District Governor-Elect District Secretary District Treasurer Executive Director Membership Chair Rotary Foundation Chair Etc… Club Positions -- ARE NOT the same as – Committee Positions • President • President-Elect • Secretary • Treasurer • Club Director • Membership Chair • Rotary Foundation Chair • Etc…
Adding a Position • System makes assumption on dates • Club positions (Roles) are checked from pop-up Click Here Click Roles Here
Role Progression • One entry, can generate 5 positions with 1-click! • Add only • Role progressions recognized: • PN, PE, P, iPP, PP • SE, S • TE, T
RoleKey Relationship • Club Position • District Committee 2015-16 2014-15 2013-14 2012-13
Why did I tell you this? • If it is done, DACdb now becomes a powerful communications and reporting tool for the District and Clubs • DACdb is the repository of information • Elimination of manual lists, multiple databases, etc. • Club Positions (P, S, T, M, TRF, etc.) role-up to District Level committees automatically: • Members added at the club level are added into the district committees • Members deleted at the club level are removed from the district committees This requires NO WORK on the part of the District to maintain these committee lists!!!!!!
Year End Conversions • There is none! • Well… nothing that you need to do! • *IF* you defined the club positions for next year!!! • Members in defined positions receive new rolls • Officers without a position become members • *IF* you DO NOT defined the club positions for next year… • We will make some educated guesses on the promotion
UI Changes • Principles behind the design: • Clean / Consistent • Appropriate use of white space and colors • Things will behave as we expect • Context in Reality – our knowledge of the world as we know them • Tablet Support (Droid / iPad)
Already found in: - Grants - Ignite - Backroom - AG Area - Files New User Interface (UI)
Future Plans: • PMail Rewrite • New Event Management (add, edit calendar events) • Registration Edit (new UI, tabs) • Reposition questions • Add questions after starting event • Allowing members to update registrations • Pre-Register • Add Questions • Come back and update registration • New Calendar • Dues – Accounting Interface • FLEX/Flash to HTML5 (iPad support) • New Server (2x everything!)
DACdb Mobile • m.dacdb.com (no www)
Help • On-Line Help • Support Tickets • Training Resources • FAQ • Email: • Support@directory-online.com • Skype: mlandmann1 • Call Mark – 303-883-6196 • Until mid-night – 7 days a week
When its not there? • DACdb success can largely be attributed to its creative users. • Numerous suggestions for new modules, functional enhancements come in weekly (if not daily) • Each request is evaluated for its merits and usefulness to other users • Some requests can literally be done over night • Some requests will be queued until development in that area is scheduled • As an owner, partner and developer of DACdb • We DO want to hear your ideas and suggestions
Q & A • What are: • Your issues • Your concerns • Your suggestions
Thanks for attending today. Have a GREAT day!