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CLIC Activities of M. Filippova

CLIC Activities of M. Filippova. 16.02.2012. EDMS Quality assurance Component procurement. CLIC EDMS.

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CLIC Activities of M. Filippova

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  1. CLIC Activities of M. Filippova 16.02.2012 • EDMS • Quality assurance • Component procurement M. Filippova, BE-RF-PM

  2. CLIC EDMS • Updating, changing of structure and co-administration of EDMS (Engineering & Equipment Data Management Services, https://edms.cern.ch) for the CLIC experiment (The Compact Linear Collider): • managing the access rights for EDMS documents • submitting documents to EDMS 2. PBS (Project Breakdown Structure): • updating the excel tables (EDMS #918792) • updating, changing of PBS in EDMS: - Hardware Baseline at 3 TeV (Proj. Id: AB-002476) - Hardware Baseline at 1.5 TeV (Proj. Id: AB-009038) - Hardware Baseline at 500 GeV (Proj. Id: AB-003903) M. Filippova, BE-RF-PM

  3. Component Procurement • EDH (Electronic Document Handling System) work: https://edh.cern.ch • Departmental Request • Preparing of technical specifications for the supply of X-band RF components • Price enquiry made by Commercial Officer 3 to 5 bids requested (preparing the list of firms to be contacted for the related price enquiries) • Preparing of Purchase Requisition (DAI) • Contract follow-up: contacting companies concerning the status of the manufacturing process, the coordination of requirements and conditions of production manufacturing with firms. Big orders Medium orders Small orders NI -NII NI –NIII N2 -N 4 N4 Requests between 200 and 750 kCHF above 750 kCHF Requests between 10 and 50 kCHF Requests up to 1 kCHF I. Departmental Request II. Market Survey followed by Invitation to Tender III. Finance Committee approval N1 -N 4 Requests between 50 and 200 kCHF Requests between 1 and 5 kCHF M. Filippova, BE-RF-PM

  4. RF Component Inventory and Logistics • RF component inventory (high power loads, bi-directional couplers, splitters, hybrids, et..): updating of the RF component database UPDATED RF COMPONENT DATABASE.accdr (prepared by I. Kossyvakis), which is located at the following folder: G:\Departments\AB\Projects\CLIC Structures\RF structure development\ components\Inventory\Database • Logistics of components (in collaboration with F. Rossi) EDH work: https://edh.cern.ch Shipping requests (Expedition) • TID requests (Inter Departmental Transfer) M. Filippova, BE-RF-PM

  5. Quality Assurance EDMS for RF structures and TBM (in collab. with S. Iija and W. Zhou) MTF (in collab. with S. Iija and W. Zhou) M. Filippova, BE-RF-PM

  6. Administrative Work • Contracts, Addenda, Memoranda: signature procedure workflow • Preparing of meeting agendas in Indico (Cost and schedule meetings, Two-beam module review, Test Module, CLIC Technical Committees, et..) • Organizing of WebEx audio conferences • Booking of conference rooms (in Indico), requiring of CERN visitor cards and other administrative work • Participation in the French course and other trainings M. Filippova, BE-RF-PM

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