Ingredients of a Proposal • While the form and style of written proposals varies widely, they all serve to articulate what motivates you to undertake the project for which you seek materials or support. Your stated intent must directly connect to a specific organization’s mission. The following points are generally considered to be the most essential: • WHAT - is the proposed project? • WHY - is the project needed? • WHO - will the project serve? • WHEN - will the project be implemented? • HOW - will the project meet its stated objectives?
Getting Started • CONCEPT Begin with your idea. Never lose sight of your goal. • RESEARCH Allow yourself ample time to identify appropriate sponsor institutions. Visit the library or research on-line resources. • COLLECT MATERIALS contact organizations or people for information on their programs and what you could possibly help them with by doing this project. Most information is made available on-line. Determine the compatibility of the project to the mission. • THINK TIME MANAGEMENT map out the systematic creation of your proposal. Set goals for the staggered completion of each part of the application, such as duping and labeling slides, obtaining letters of recommendation, writing/re-writing proposal narrative, assembling a budget, etc. Create your own checklist of submission requirements.
Writing the proposal • Writing the Narrative • SUMMARY What you want and why you want it; very briefly stated. • PROJECT PROPOSAL Why do you want this project? • OBJECTIVES What will your work accomplish? • METHODS How will you do your work? • EVALUATION What are the results of your completed project and how will you communicate this to your audience? • FUTURE What happens to your project when your done? • BUDGET Requirements will vary depending on the type and nature of the project. You must state specifically how you will utilize the resources. A simplified format for a budget contains 2 components: personnel and non-personnel expenses(travel, costs (shop cards or money for film, paper etc…, equipment purchase or rental, supplies, etc.)
Drafts • Preparing the Proposal for Submission • You’re done…but are you? Tightening up your prose with 2-3 drafts can be time well spent. Put your writing away for a day, then come back to it. Have friends and colleagues read your drafts and provide feedback.
Format • Format • Body copy is 12pt Roman, or another basic type. Do not use decorative types for a proposal. Keep the written narrative short and succinct. At the top of your proposal you need a title that contains your name and working title for your project. • EXAMPLE: • “The Light in Nature after Dark” Project Proposal by John Adams • Advance Photography Period 2 • Keep the written narrative to one page. Be ready to present it to our class on due date. • Show three working print with your proposal on the day you present your work.