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Maximizing Session Participation: Improving Regional Capacity Through Coaching Network

Join Brian Myer, Katie Pohlman, and Julie Theisz in this session to learn about the Midwest PBIS Network's coaching network, its impact on implementation, and how to improve your coaching structure. Assess current practices and generate an action plan.

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Maximizing Session Participation: Improving Regional Capacity Through Coaching Network

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  1. C13 – Improving Regional Capacity Through a State & District Coaching NetworkLead Presenter: Brian Myer & Katie Pohlman (Midwest PBIS Network) Exemplar Presenter: Julie Theisz, Harvard Community Unit School DistrictKey Words: Coaching, Training

  2. Maximizing Your Session Participation When Working In Your Team Consider 4 questions: • Where are we in our implementation? • What do I hope to learn? • What did I learn? • What will I do with what I learned?

  3. Where are you in the implementation process?Adapted from Fixsen & Blase, 2005

  4. Leadership Team Action Planning Worksheets: Steps Self-Assessment: Accomplishments & Priorities Leadership Team Action Planning Worksheet Session Assignments & Notes: High Priorities Team Member Note-Taking Worksheet Action Planning: Enhancements & Improvements Leadership Team Action Planning Worksheet

  5. Improving Regional Capacity Through a State & District Coaching Network This session will provide a framework for district, region, and state leaders to provide ongoing coaching support for district and building coaches. Learn about the Midwest PBIS Network scope and sequence of coaches networking meetings, process for developing and delivering content, and the impact on fidelity of implementation and improved outcomes from participating districts.

  6. Session Objectives • Discuss the structure used by Midwest PBIS Network to provide state-wide coaching, and how coaches then replicate the structure within their districts • Assess current coaching structures for fidelity and outcomes • Generate an action plan to improve your current coaching structure

  7. Mission Improve student outcomes by increasing the quantity, fidelity, and sustainability of schools implementing multi-tiered behavioral supports.

  8. Blueprint Structure Midwest PBIS Network for Illinois (sort-of…)

  9. Blueprint Replication Midwest PBIS Network Schools Districts

  10. Supports for Illinois Coaches *events in italics are free

  11. Talk It Out • How do these supports look similar or different to your network supports? • What might you take-away from this section?

  12. Coaches Network Meetings

  13. When & Where • 10 locations in the state • 4 times per school year

  14. Locations & Registration • Free locations - district/cooperative partners • Registration through Aventri

  15. Objectives of CNMs • To learn about updates, tools, and new messages directly from the Midwest PBIS Network in partnership with the National PBIS Technical Assistance Center. • To network with and learn from other PBIS Coaches across the state by sharing challenges and successes of implementing PBIS with fidelity. • To gain deeper knowledge and understanding of specific topic areas within a Multi-Tiered System of Support for Behavior with a focus on data, systems, and practices. • Model CNM process for District leaders to replicate with their school-based coaches

  16. CNM Webpage https://sites.google.com/a/midwestpbis.org/midwest-pbis-network/coaches/coaches-network-meetings • Topics posted at beginning of year • Content available • Wifi at all sites • Archive materials

  17. Content Development • 40% presentation and 60% participants processing • Activity driven • Networking • Processing and application • Action planning

  18. Coaching Skills

  19. Recognition

  20. Restorative Circles

  21. Alignment to Coaches Corner

  22. Talk It Out • What might topics might be on your radar to support implementation in your region?

  23. CNM Planning Process Team Brainstorming Development Preparation for Delivery Small workgroup (3 staff) outline approximately 1 month out Lead develops Team input (typically via email) Review on Monday team call ToT cohort joins review call 6 Midwest team members deliver statewide (ToTers support for capacity building) Beginning of year on Monday team call Consider coaches survey data, statewide TFI data, & trainer knowledge

  24. Advertising • Monthly in Coaches Corner • Slides at Institutes • First recommendation to districts exploring implementation

  25. Talk It Out • What might the development process look like for your region?

  26. CNM Attendance Summary • On average, 11% of PBIS implementing schools in Illinois are participating. Coaches Network Meetings.

  27. Fidelity by Tier • Increasing numbers of schools completing TFI • Maintaining fidelity of implementation at Tier I and II • Continued growth in fidelity at Tier III

  28. District Summary • Five schools in the district • 3 Elementary buildings : Washington, Jefferson, & Crosby • 1 Jr High School : Harvard Jr HS • 1 High School : Harvard HS • PBIS implementers since 2009-10 • PBIS District Coordinator active participate in CNMs • Harvard staff active in Midwest training events

  29. Demographics • Total Student Enrollment (2018-2019): 2,715 • Total Student Enrollment (2017-2018): 2,474 • Hispanic Pop 1572 • Am Ind Pop 0 • Asian Pop 12 • Black Pop 10 • OPI Pop 0 • White Pop 834 • 2/More Races 46 • 94% Attendance Rate • 378 Employees • Every student received free breakfast & lunch • Only 8% of adults in the community have a college degree

  30. Harvard’s Networking Process • Frequency: • Internal Coaches = Monthly (3rd Tues per month) • Building: Tier 1 = 1x per month • Building: Tier 2 = 1-2x per month • PBIS Whole-Staff = 1x per month • Coaches Planning Day (1 day per summer) • Lead by: • External Coach & Internal Coaches • Who participates: • External Coach & all building internal coaches • Building mtgs: admin, classroom teachers, special education teachers, teaching assistants, social workers, parents, students

  31. Harvard’s Networking Process (cont) • Agenda • Use of TIPS form • Topics based on previous CNM’s • Progress Monitoring • Tiered Fidelity Inventory (TFI) • Recognition Process • SWIS data • Tracking Tool • TIPS Form

  32. They Do/We Do • Midwest PBIS Network • Regional CNMs • Midwest Network Goal Setting • Classroom Practices integrated in PBIS • Respect Curriculum • FBA/ BIP Training • Emphasize Sustainability • Harvard • District CNM • Harvard District and school goal setting • Installing Classroom Practices • Trained & implemented Respect Curriculum • Trained & and are becoming fluid in writing effective plans • Emphasize Sustainability(documentation, procedures, coaches)

  33. Lessons Learned • Working for us • Community involvement • District commitment to training • Overall district level support (ALC mtgs) • Several opportunities for leadership (in-house trainings, district/ college trainings) • Growing new leaders • Challenges we have had: • Removing tools from teachers without replacement strategies… • Coaches who haven’t demonstrated the effort expected • Making progress without administration

  34. Fidelity Summary Over Time for Harvard Schools • TI Fidelity on TFI for past four years among all five schools • TII & TIII growth towards fidelity on TFI over the past four years • All five schools consistently taking the TFI in each school year (that’s 100% of schools self-assessing!)

  35. Recognition Summary • All 5 schools in the district have been recognized • 3 recognized at the higher level • Higher recognition = improved fidelity and outcomes

  36. Looking to the future: • Fidelity checks for coaching positions (year at a glance, job description, etc. • Implement trauma informed practices • Implement restorative practices

  37. Examples of TIPS forms Internal Coaches Meeting TIPS form https://docs.google.com/document/d/1eVlv7PHJ7W3gV2Yn8wEKXk6RsSqm1enzo2nyW-JTHfs/edit?usp=sharing Tier 2 Building Meeting TIPS form https://docs.google.com/document/d/1eVlv7PHJ7W3gV2Yn8wEKXk6RsSqm1enzo2nyW-JTHfs/edit?usp=sharing

  38. Coaches Planning Day Agenda Tiered Teams • Tier 1 • Review Core Principles: Define, Teach, Acknowledge, Correct • ODR Form • Review/ Update PBIS Informational Document (e.g. brochure, handout) • Bee Buck Menu • TIPS form • Incorporate 2nd Step/ AVID • Tier 2 • Check-In/ Check-Out (CICO) • Discuss Routine/ Procedure • Students/ Mentors • Discuss Mentor Responsibilities • Mentor Meeting Agenda • Student Orientation • DPR sheet • SAIG Groups • TIPS form Folders/ Materials: -Meeting norms -Meeting Dates for Internal Coaches Meetings -Internal Coaches Expectations -Year @ a Glance/ Checklist -TFI Handout Tiered Teams: -Identify team members -Set meeting dates -Roles/ Responsibilities/ Expectations -Review “Year @ a Glance” Beginning of the School Year -Plan for Meet & Greet -Plan “Kick Off” Celebration -Staff training -Expectation Matrix -Binder -Expectation Rotations

  39. Coaching Expectations EXTERNAL COACH • Attend quarterly PBIS External Coaches Network Meetings • Facilitate monthly internal coaches meetings • Regularly attend pre-meetings and/or building meetings for Tier 1 and Tier 2 in all 5 buildings. • Facilitate PBIS/ Classroom Management trainings for district staff • Attend 1 PBIS Institute per school year • Facilitate community training/ involvement • Reach out to neighboring districts • Facilitate TFI Walk-Thru/ Recognition process to ensure interventions are being implemented with fidelity • Share progress with stakeholders at board meetings, ALC meetings, etc. • Assist with evaluation of internal coaches • Facilitate to district level meetings INTERNAL COACH • Be a positive role model • Being observed modeling PBIS expectations for students & staff • Provide evidence of interventions with fidelity (TFI, TIPS, tracking tool) • Facilitate monthly team meetings within school building • Provide accurate, up-to-date data for problem-solving using SWIS • Attend monthly internal coaches meetings • Provide evidence of professional development (coaches forums, external coaches meetings, institutes) • Provide evidence of communication with staff, students, parents, building, community (teaching videos, Cool Tools, emails, sharing data) • Provide evidence of progress regarding implementation of interventions through improvement of TFI/ annual recognition results • Full-time attendance in building

  40. Coaching Example • The Death Crawl Scene from Facing the Giants: https://www.youtube.com/watch?v=-sUKoKQlEC4

  41. Activity: Action Planning • Where are you at along the process of implementation? • Which of the components discussed today do you have in place? • What ideas are you taking from here to add to your action plan?

  42. Please Provide Feedback Your feedback is important to us! Please take a few moments at the end of the session to complete an evaluation form for this session. Forms are available: • In our mobile application by clicking the link in the session description. • Online underneath the posted presentations at www.pbis.org/presentations/chicago_forum_18

  43. Save the dates, February 20 – 23, 2019 for the… Pre-Conference Workshops FEBRUARY 20 Skill-Building Workshops FEBRUARY 23 Breakout Sessions FEBRUARY 21 - 22 Networking | Posters | Exhibits Washington, DC Grand Hyatt Washington For more information, visit: conference.apbs.org

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