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Data Collection System (DCS) 2010-2011 Training

Data Collection System (DCS) 2010-2011 Training. January 21, 2011. If you are listening over your computer, adjust the volume with the sliders. From CCCConfer :. Audio Listening. If you are listening over the telephone, click the telephone handset. Text Chat Messages. From CCCConfer :.

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Data Collection System (DCS) 2010-2011 Training

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  1. Data Collection System (DCS) 2010-2011 Training • January 21, 2011

  2. If you are listening over your computer, adjust the volume with the sliders. From CCCConfer: Audio Listening • If you are listening over the telephone, click the telephone handset.

  3. Text Chat Messages From CCCConfer: Type your message in this area. Click Send to deliver the message.

  4. Overview • Features of the new DCS • Entering in data • Follow-up and Technical Assistance Opportunities • CCCAOE – March 23-24 Office Hours • Initiative Meetings • Call 916-327-5884 or email elarson@cccco.edu Erin Larson to reschedule

  5. Purpose of the DCS IT DOES: IT DOES NOT [YET] Collect financial expenditures Serve as a management tool for your grants • Collect some project performance data • Assist with mandated reporting for the EWDP • Helps us tell the EWDP story to stakeholders

  6. Future Modifications • Addition of expenditure reporting • Graphic reports for trends • Inclusion of EWD initiative specific data • Expansion to include the life of the RFA: • Announcement/Application • Review/Award • Project performance • Close-out

  7. Signing in to the DCS • Use your email address (NOT grant number) • Staff will have their own login • Auto password recovery • No need to call EWD to obtain a password • User management • Project managers can update their staff accounts

  8. General Flow of Data

  9. Enter an Activity • Name the activity • Brief description • Start and end date of the activity • Which of the 88531a-j or other allowable activities best fits the activity described? • What performance outcome (as identified in the RFA) does the activity fulfill?

  10. Enter Outcomes • Name of the outcome • Date • Students/Businesses served by this outcome • Forms: • Business • Training • Technical Assistant • Marketing

  11. Closing Out • Steps to close • From My Projects, under Active Projects, click “Awarded” at the right hand side. • Summaries • View Outcomes Summary • Exportable to EXCEL • Accessible when submitting Final Report • Reports

  12. Cautions • Double-counting • Coordinate with your other EWD partners who report to the DCS. • Adding a business or organization • Search a partial name to ensure it doesn’t already exist. • Should continue to collect your own data • You are free to collect any other additional data elements that you think are important to your program.

  13. Issues / FAQ • SSNs and EINs • Tracking Partners • Tracking Marketing

  14. Initiative Specific Requests • Sort businesses/colleges by region • Add “Unemployed” as a group served • Add “Jobs Created” as an employment outcome • Have a more defined marketing piece • For each initiative, have the system show only those outcomes that are specific to them

  15. Technical Assistance Opportunities • CCCAOE – March 23-24 Office Hours • Initiative Meetings • Call 916-327-5884 or email elarson@cccco.edu Erin Larson to reschedule

  16. https://www.ewdgrants.net/users/login

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