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Electronic Data Collection System

Electronic Data Collection System . Howard Hamilton. Contents. What is eDaCS ? Why eDaCS ? How will it benefit STATIN? How the system works? Who will own it? Where are we now? When did eDaCS go into production? Evaluation and screen shots of eDaCS. What is eDaCS ?.

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Electronic Data Collection System

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  1. Electronic Data Collection System Howard Hamilton

  2. Contents • What is eDaCS? • Why eDaCS? • How will it benefit STATIN? • How the system works? • Who will own it? • Where are we now? • When did eDaCS go into production? • Evaluation and screen shots of eDaCS

  3. What is eDaCS? • A data collection system • Will utilize portable/mobile devices such as Tablet Computers to collect data

  4. What is eDaCS? • First Phase: • Consumer Price Indices (CPI) • Producer Price Indices (PPI) • Labour Force Survey (LFS)

  5. What is eDaCS? • Second Phase • Survey of Living Conditions (SLC) • Household Expenditure Survey (HES) • Adhoc Surveys

  6. Why eDaCS? • STATIN has always been a paper-based operation

  7. A paper-based operation

  8. It greets you in the walk way

  9. In the individual offices

  10. Gets Worse!!!

  11. Then we try to put some order to the paper!!!!

  12. Still more order!!!

  13. We vacuum the paper!!!!

  14. It started in the field…

  15. Difficult to check….

  16. Difficult to manage….

  17. Why eDaCS cont’d? • There is high demand for more timely data and information • Some questionnaires are complex and require a significant amount of paper and data processing resources • STATIN is in the process of redesigning and reengineering its business processes • Using the technology enables the innovation and automation of the business processes • We are in an information and technology era – which if leveraged effectively could reduce agency costs

  18. How will eDaCS benefit STATIN? • Two major dimensions of benefits: • Internal - STATIN • External – the public & clients

  19. How will eDaCS benefit STATIN? • Internal Benefits Include: • Enables a greener organization – use less paper • Reduction in cost • Improve the quality of data and information • More timely delivery of final results from surveys • More accurate data from the field • Improved skill sets for field staff • Training and use of technology • Easier to backup data – paper becomes vulnerable in disasters – paper becomes fuel for fires • May be able to administer more than one survey simultaneously if necessary • Lift the profile of the interviewers and ultimately the Institute

  20. From…..

  21. To Less Paper….

  22. Less Paper

  23. How will eDaCS benefit STATIN? • External Benefits Include: • Higher quality statistical products • Improved timeliness and accuracy • Ability to meet international standards such as the special data dissemination standard (SDDS) • Need to produce LFS within 12 instead of current 16 weeks • CPI is on time and meet international standards but we will also realize time savings here • PPI needs to be improved in terms of timeliness – 4 weeks from 8 weeks • Expect that an interview should take less time, therefore reducing interviewee fatigue

  24. How the system works? STATIN WAN Remote Office Remote Office STATIN Head Office Remote Office Remote Office

  25. How the system works? LFS Upload Data to Server CPI Interviewers collect data on Tablet Computers PPI Servers at Remote Sites PPI Download Data from remote sites CPI LFS Data stored STATIN’s Databases IT Staff

  26. Data Collection

  27. Data Collection

  28. Who Will Own eDaCS? • The Field Services Division will take ownership of the system • IT Division will maintain and support the system • Other areas will use the outputs from eDaCS

  29. Where are we now? • System Development completed • Training done during Nov .19 & Dec 7, 2012 • 3 training sessions of 1 week each - 203 persons participated

  30. Where are we now?

  31. Where are we now?

  32. Where are we now? • Remote offices setup and configured • Wide area network (WAN) also established • Interviewers equipped

  33. Where are we now?

  34. Where are we now? • Now in the field collecting data for the start of 2013 • IT staff prepared to offer support

  35. Where are we now?

  36. When Did eDaCS Go Live? • eDaCS went into production on January 2, 2013 – first work day of 2013.

  37. Lessons Learnt • Intensive technical support to field staff • Pilot testing • Getting feedbacks from users and other stakeholders helped to improve the system • Collaboration with subject matter experts in the various statistical products • A comprehensive training program • The involvement of senior management and the Board of Directors • Always plan for issues with the hardware and software

  38. Evaluation & Preliminary Review

  39. Evaluation & Preliminary Review

  40. Evaluation & Preliminary Review

  41. Evaluation & Preliminary Review

  42. Screen Shots - Login

  43. Screen Shot – Main Screen

  44. Screen Shot - CPI

  45. Screen Shot - PPI

  46. Screen Shot - PPI

  47. Screen Shot – Labour Force

  48. Looking Forward to IT…!!!

  49. Thank You !!!

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