Simple Calendar Management Tips To Improve Your Business Productivity

1. SIMPLE CALENDAR MANAGEMENT TIPS Calendar management affects all types of businesses, but service professionals are among those who use calendars the most. If you run a service-based business like a salon, spa, or barbershop, you know how pivotal your calendar is to your business. Forget an appointment once or miss an opportunity to book someone in, and you risk losing brand credibility as well as revenue. AUTOMATE APPOINTMENT SCHEDULING The best thing you can do for calendar management efficiency is to automate the process. Manually taking down dates and coordinating schedules eats up a lot of time and opens room for human error. 1 HEART RATE MONITOR 2 If we are creating ourselves all the time, then it is never too late to begin creating the bodies we want instead of the ones we mistakenly assume we are stuck with, said Deepak Chopra.  GO MOBILE 3 You may need to create appointments on the fly, and in these situations, the last thing you want is to have to run to your computer (or worse, your paper calendar) to enter the information. Do yourself a favor and make sure that your calendar works on your mobile device. COLOR-CODE YOUR CALENDAR Color coding can give you an at-a-glance view of your day. By assigning a color to specific tasks or services, you’ll have a better idea of how to go about your day. 4 INCORPORATE BUFFERS AND BREAKS No one operates effectively when they are jumping from one appointment to the other with no time to process or re- boot. Depending on the environment, set 10-15 minutes between bookings to ensure that rooms can be cleaned, notes can be added, new appointments can be checked, or no one gets pushed back in the event of overtime. SCHEDULE DOWNTIME 5 6 ead times aren’t for everyone, though. Some businesses can do prep work in just a few hours and others may be fine with last-minute appointments. If this is you then you can set your lead time to a minimum BATCH ADMINISTRATIVE TASKS For these tasks, consider implementing “batching” — which is the practice of doing similar tasks together. For example, tasks like accounting and filing work could all be tackled on one particular day each week, and service appointments can be taken on other days. USE REMINDERS 7 8 Set reminders that will alert you about your next appointment. This way, you can ensure that you are sticking to your schedule without needing to be continually checking your calendar.