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BAR CODED SURPLUS ASSET MANAGEMENT PowerPoint Presentation
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BAR CODED SURPLUS ASSET MANAGEMENT

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  1. Surplus Surplus • BAR CODED SURPLUS ASSET MANAGEMENT • In today’s business environment, mergers, consolidations, common management affiliations and network purchasing are becoming the norm to help reduce expenses. With these evolving associations, duplications of personnel and facilities are easily recognizable and restructuring activities are implemented to eliminate duplicate expenses related to these cost centers. • What is frequently not recognized is the substantial duplication of physical assets such as manufacturing, medical, and office equipment. All too often these valuable assets are simply ignored or forgotten and left collecting dust in unorganized inventory. • MOVER NAME HERE provides a comprehensive surplus asset management program that will allow your organization to maximize the utilization of inactive assets. MOVER NAME HERE provides services related to managing fixed assets that are kept in standing inventory, inactive assets that require short term storage pending redistribution within your organization, disposal by sale, charitable contributions or destruction. • REDUCE CAPITAL EXPENDITURES / AVOID DUPLICATE PURCHASING • All too often organizations purchase new assets that they may already own that are in surplus, or are simply not being used. This occurs as a result of not having centralized control of these assets, no consolidated inventory of excess assets, and no ability to make the entire organization aware of surplus goods. Whether it’s medical equipment, furniture and fixtures, computer and related equipment, or any other asset used in the operation of your business, surplus could and should be your first source of supply. • VACATE / REDUCE EXPENSIVE STORAGE AREAS • If your organization is storing surplus goods either internally or through an outside vendor, there is significant expense associated with doing so. Outside vendor storage tends to be forgotten - about the only reminder is your monthly storage bill. Internal storage is often occupying valuable office or health care space that could be put to much better use. MOVER NAME HERE can help reduce or eliminate this unnecessary expense. • PARTIAL LIST OF OTHER BENEFITS • Provides the basis for establishing maintenance and refurbishment programs to extend the useful life of assets. • Eliminates countless work hours searching storage areas and warehouses to identify goods that can be used within the organization. • Affords the opportunity to research the benefits of a comprehensive fixed asset management program for your entire organization. • Reduce business property tax on disposed assets. • Realize tax write-offs for stolen or missing assets.

  2. Asset Mgmt. BAR CODE ASSET MANAGEMENT SYSTEM CATALOG SHEETS - BY CATEGORY, TYPE, DESC, ATTR ASSET CATEGORY: SEATING CATALOG NO: SE1000 CAT NUMBER: CATALOG TYPE: CHAIR CATALOG DESCRIPTION: TASK CHAIR MANUFACTURE: HON MFR’S PART NUMBER: CHR-1095 MFR’S TAG NUMBER: CHR-1095 ARM TYPE: OPEN T BASE TYPE: 5 STAR/CASTERS UPHOLSTERY MATERIAL: FABRIC UPHOLSTERY COLOR: PURPLE REV DATE: 10/22/96 REV BY: JHB PROTOTYPICAL COMPANY ASSET MANAGEMENT PROGRAM DETAILED ASSET REPORT ASSET CATEGORY: ALL ASSETS REPORT ORDER: CURRENT LOCATION ASSET # CAT # CAT TYPE MANF. PRIOR LOCATION CURRENT LOC INV DATE INV BY 100100 ME1000 BABY WARMER OHIO MED 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100200 ME1023 BILI-LIGHT NARCO 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100300 ME1003 PUMP THEROMATIC 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100400 ME2844 MONITOR SMEC 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100500 ME8487 POLYGRAPH GRASS INST. 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100600 ME1094 GOOSENECK FLOATING 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100700 ME1000 VITALERT BELL & HOWELL 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100800 ME1857 CENTRIFUGE GOMCO 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 100900 ME1000 RESPIRATOR OHIO MED 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 101100 ME1746 ANALYSER DAMON 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 102100 ME1084 ANGIOGRAM BURDICK 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 103100 ME1020 CREDENZA TEKTRONIX 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 104100 ME1040 PH SYSTEM AGGOTT LAB 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 105100 ME1075 CHAIR HAUSTED 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 106100 ME1000 BABY WARMER OHIO MED 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 107100 ME1050 VITALERT CABOT 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 108100 ME1000 RESPIRATOR NARCO 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 109100 ME1856 VCR SONY 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 110100 ME1000 BABY WARMER OHIO MED 1234 LINDBERGH ARC WAREHOUSE 12/22/95 JHB 120100 ME1850 GOOSENECK FLOATING PARK 270 ARC WAREHOUSE 12/22/95 JHB 130100 ME1080 MONITOR SMEC PARK 270 ARC WAREHOUSE 12/22/95 JHB 140100 ME1085 CENTRIFUGE GOMCO PARK 270 ARC WAREHOUSE 12/22/95 JHB 151000 ME1002 PH SYSTEM AGGOTT LAB PARK 270 ARC WAREHOUSE 12/22/95 JHB Asset Mgmt. BAR CODED ASSET MANAGEMENT Notebook and laptop computers, cellular phones, fax machines, personal printers, copiers, and presentation aids share more than a high-tech heritage. They're small, light, easily transportable, and very expensive. Employees often share a limited number of these high-demand resources with their colleagues, making tracking a difficult and complex issue. Easy mobility makes for hard accounting. This can become even more complicated for decentralized companies - and imagine what it's like for companies with independent operating divisions and reporting functions. What is the point of having lists of equipment? For one thing, the IRS is extremely interested in your equipment, and you should be, too. Let's take what could be a common scenario: Your accounting department is totaling up depreciation on 275 desktop and portable PCs throughout your company for tax purposes. You'd be happy with that-until you find out through an inventory that there are actually 410 computers! Suddenly the company has lost years of depreciation credits on 135 $3,000 computers. Now, how happy are you, and how impressed will the big bosses be? Let's look at another possibility: The Alameda office has been approved to upgrade from black-and-white laser printers to color printers. The Denver office has notified headquarters that it needs laser printers. If no one is tracking equipment, it's all too likely that the Denver office will be authorized to purchase new laser printers while the laser printers being replaced in Alameda gather dust in a storage room. There's another benefit to automating your asset tracking: It provides significant deterrent power to shorten or avoid full audits of depreciation and property tax. In addition to potential liabilities for taxes, penalties, and interest, an unplanned audit generates huge personnel costs for re-inventorying and causes lost revenue through business disruption. Here's yet another benefit: Your company's property/casualty insurance costs and property tax could be reduced by valuation and documentation, and insurance losses could be fully documented. Would you be prepared to respond to an inquiry from your state taxing authority regarding property taxes on business fixed assets? Many states are making increasingly aggressive efforts to enhance revenue from property tax collections. You would if your asset tracking were automated.

  3. Benefits Benefits • ASSET MANAGEMENT BENEFITS • Assures accurate detail as the Data Collection Computer prompts you for each entry. Asset inventory reconciliation is as simple as scanning bar codes. • Integrates new information collected with current asset inventories. • Shares data with Oracle, SYBASE, SQL Server to enhance wide use of fixed asset data. • Eliminate a majority of the time currently spent on specification work. • Creates a basis for development of stocking and banking programs. • Provides a security system (Property Passes) to reduce shrinkage and employee theft. • Eliminate change orders due to poor interpretation. • Provides control of authorized and unauthorized software. • Generates a factual inventory of your organizations assets - will help provide maximum utilization of those assets. • Recognizes the true value of fully depreciated assets. • Provides accurate information for financial statements, audit process, tax reporting, etc. • Eliminates unnecessary and unused assets and reduces purchasing of items already in stock. • Reduce work hours for inventory reconciliation. • INVENTORY BENEFITS • Controls inventories and usage. • Detail is assured as data collection devices prompt the user for each entry. • Reconciles inventories by simply scanning bar codes. • Produces pre-defined or customized reports. Examples include adjustments by month, items below minimum, usage by work order, usage by category/type. • Identifies your current inventory by specific location or part number. • Tracks all relevant financial information such as vendor, purchase cost, list price and billing price. • Maintains an accurate history of Inventory activity. • SURPLUS ASSET MANAGEMENT BENEFITS • Vacate/Reduce expensive storage areas that contain goods that could be stored in a much less expensive warehouse environment at ARC • Reduce Capital Expenditures/Avoid Duplicate Purchasing by using assets you may already own that are in surplus or are simply not being used. • Eliminate countless work hours searching storage areas to identify goods that can be used within your organization. • Reduce business property tax on disposed assets. • Realize tax write-offs of stolen or missing assets.