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Safety Days Planning for Center SMA Offices

Safety Days Planning for Center SMA Offices . Michael Lipka. Safety Days Knowledge Sharing Event. Executive summary : Addressed planning and scheduling, budgets, choosing a theme, promotions, activities, leadership support, tracking attendance and feedback, storing and reusing content.

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Safety Days Planning for Center SMA Offices

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  1. Safety Days Planning for Center SMA Offices Michael Lipka

  2. Safety Days Knowledge Sharing Event Executive summary: Addressed planning and scheduling, budgets, choosing a theme, promotions, activities, leadership support, tracking attendance and feedback, storing and reusing content

  3. SMA Directors: Safety Days Knowledge Sharing* • Proposal: Identify and leverage the “best of the best” Safety Days ideas to all Centers • What type of events, activities, and speakers do you have? • Who supports this activity? • Would you be willing to share what your Center does regarding Safety Days with other Centers? • General feedback • All Center SMA Offices have a Safety Days event ranging from 1-30 days • All indicated they will continue to do so • Most SMA Offices would consider sharing and using ideas and learning from other Centers * June – August, 2012

  4. Purpose of This Knowledge Sharing Event • Capture existing Center practices and procedures • Share your insights, experiences, ask questions, identify opportunities- the context of your work • Overall goal: Collaboration between Centers • Identify points of contact at other Centers • Make your Safety Days an engaging and meaningful event • Raise awareness of safety issues in response to what is happening at your Center and across the Agency • Get the most for your investment—money and time • Leverage resources across Centers- Document these ideas and distribute to all Safety Days planning teams • Used Adobe Connect to facilitate event

  5. SMA Safety Days Challenges • Managing budget cuts • People available to plan and execute events • Options for events/speakers restricted • Keeping people interested • Relevancy of safety and health topics • Type of events that attract attention and increase retention • Managing time constraints • Work assignments still need completed

  6. Safety Days Planning Discussion Topics • When does your Center schedule their Safety Days and why? • How many days does your Center schedule? • When do you start planning? • Who is on your planning team? • What is your budget? • How do you choose a theme? • How do you promote your events? • What activities do you schedule? • How do you get management support? • Do you track attendance and feedback? • Where do you store your content?

  7. When Do You Schedule Your Safety Days? “Back in the Saddle” Miriam Rodon-Naveira- DFRC

  8. When Does Your Center Have Safety Days? Why? • Is there any benefit to having all Agency Safety Days at the same time? • Combining it with another event, e.g., Earth Day- Any other events you coordinate with at your Centers?

  9. Stretch Your Safety Days Budget “NFL Medical Director Offered A Trade” Brian Gloade- KSC

  10. How Do You Stretch your Safety Days Budget? • What’s your biggest expense? • Do other organizations or Directorates contribute? • Do you have vendor support?

  11. How Do You Choose a Safety Days Theme?

  12. How Do You Choose a Safety Days Theme? • Is there a benefit to chose one theme for all Centers? • Around the Table: If you know, what topic or theme are you addressing for 2013?

  13. Safety Days Activities “Let the Games Begin” Amy Rice- SSC

  14. Most Popular Events at your Safety Days? Why? • Let’s go around the table • Tell us your top 1-3 events • Most interesting speaker • Engaging activities • Memorable- People still talk about what we did • Received outstanding feedback

  15. Safety Days Planning Guidebook • Captures stories • Contains more details from all Centers • Highlights available resources • Descriptive, not prescriptive • Will expand lists for speakers, activities and themes • Distribute in April, 2013

  16. Safety Days Planning Community of Practice NSC Knowledge Now

  17. Next Steps for Safety Days Planning • Communicate to Center SMA offices, HQ, Safety and Health Director’s Meeting- March, 2013 • Release Safety Days Planning Guide- April, 2013 • Hold knowledge sharing events in June and December • Review and capture successes • Ask questions/brainstorm • Offer Safety Days Planning development with the NSC • See how external organizations engage their people regarding safety and health- TBD 2013 • On the horizon- Conduct Center Safety Recognition Program survey knowledge sharing event- TBD 2013

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