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Safety Days Planning for Center SMA Offices . Michael Lipka. Safety Days Knowledge Sharing Event. Executive summary : Addressed planning and scheduling, budgets, choosing a theme, promotions, activities, leadership support, tracking attendance and feedback, storing and reusing content.

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Safety days knowledge sharing event
Safety Days Knowledge Sharing Event

Executive summary: Addressed planning and scheduling, budgets,

choosing a theme, promotions, activities, leadership support, tracking

attendance and feedback, storing and reusing content

Sma directors safety days knowledge sharing
SMA Directors: Safety Days Knowledge Sharing*

  • Proposal: Identify and leverage the “best of the best” Safety Days ideas to all Centers

    • What type of events, activities, and speakers do you have?

    • Who supports this activity?

    • Would you be willing to share what your Center does regarding Safety Days with other Centers?

  • General feedback

    • All Center SMA Offices have a Safety Days event ranging from 1-30 days

    • All indicated they will continue to do so

    • Most SMA Offices would consider sharing and using ideas and learning from other Centers

* June – August, 2012

Purpose of this knowledge sharing event
Purpose of This Knowledge Sharing Event

  • Capture existing Center practices and procedures

  • Share your insights, experiences, ask questions, identify opportunities- the context of your work

  • Overall goal: Collaboration between Centers

    • Identify points of contact at other Centers

    • Make your Safety Days an engaging and meaningful event

    • Raise awareness of safety issues in response to what is happening at your Center and across the Agency

    • Get the most for your investment—money and time

    • Leverage resources across Centers- Document these ideas and distribute to all Safety Days planning teams

  • Used Adobe Connect to facilitate event

Sma safety days challenges
SMA Safety Days Challenges

  • Managing budget cuts

    • People available to plan and execute events

    • Options for events/speakers restricted

  • Keeping people interested

    • Relevancy of safety and health topics

    • Type of events that attract attention and increase retention

  • Managing time constraints

    • Work assignments still need completed

Safety days planning discussion topics
Safety Days Planning Discussion Topics

  • When does your Center schedule their Safety Days and why?

  • How many days does your Center schedule?

  • When do you start planning?

  • Who is on your planning team?

  • What is your budget?

  • How do you choose a theme?

  • How do you promote your events?

  • What activities do you schedule?

  • How do you get management support?

  • Do you track attendance and feedback?

  • Where do you store your content?

When do you schedule your safety days
When Do You Schedule Your Safety Days?

“Back in the Saddle”

Miriam Rodon-Naveira- DFRC

When does your center have safety days why
When Does Your Center Have Safety Days? Why?

  • Is there any benefit to having all Agency Safety Days at the same time?

  • Combining it with another event, e.g., Earth Day- Any other events you coordinate with at your Centers?

Stretch your safety days budget
Stretch Your Safety Days Budget

“NFL Medical Director

Offered A Trade”

Brian Gloade- KSC

How do you stretch your safety days budget
How Do You Stretch your Safety Days Budget?

  • What’s your biggest expense?

  • Do other organizations or Directorates contribute?

  • Do you have vendor support?

How do you choose a safety days theme1
How Do You Choose a Safety Days Theme?

  • Is there a benefit to chose one theme for all Centers?

  • Around the Table: If you know, what topic or theme are you addressing for 2013?

Safety days activities
Safety Days Activities

“Let the Games Begin”

Amy Rice- SSC

Most popular events at your safety days why
Most Popular Events at your Safety Days? Why?

  • Let’s go around the table

  • Tell us your top 1-3 events

    • Most interesting speaker

    • Engaging activities

    • Memorable- People still talk about what we did

    • Received outstanding feedback

Safety days planning guidebook
Safety Days Planning Guidebook

  • Captures stories

  • Contains more details from all Centers

  • Highlights available resources

  • Descriptive, not prescriptive

  • Will expand lists for speakers, activities and themes

  • Distribute in April, 2013

Next steps for safety days planning
Next Steps for Safety Days Planning

  • Communicate to Center SMA offices, HQ, Safety and Health Director’s Meeting- March, 2013

  • Release Safety Days Planning Guide- April, 2013

  • Hold knowledge sharing events in June and December

    • Review and capture successes

    • Ask questions/brainstorm

  • Offer Safety Days Planning development with the NSC

  • See how external organizations engage their people regarding safety and health- TBD 2013

  • On the horizon- Conduct Center Safety Recognition Program survey knowledge sharing event- TBD 2013