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STRATEGIC PLANNING FOR YOUTH COUNCILS

STRATEGIC PLANNING FOR YOUTH COUNCILS. Sar Levitan Center for Public Policy Studies Johns Hopkins University John J. Heldrich Center for Workforce Development Rutgers, the State University of New Jersey National Youth Employment Coalition. May 2000.

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STRATEGIC PLANNING FOR YOUTH COUNCILS

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  1. STRATEGIC PLANNING FOR YOUTH COUNCILS Sar Levitan Center for Public Policy Studies Johns Hopkins University John J. Heldrich Center for Workforce Development Rutgers, the State University of New Jersey National Youth Employment Coalition May 2000

  2. Strategic Planning for Youth Councils -- Why? What? How?

  3. Strategic Planning -- WHY? • The need for a holistic approach • Adds capacity and creates ownership • Opportunity to maximize resources • You have a Youth Council -- So use it!

  4. WHY? The Need for a Holistic Approach • Education and skill training opportunities • Connections to employers • Substance abuse services • Health services • Domestic and family/living issues • Economic and other support needs Can one organization provide all the opportunities????

  5. WHY? Adds Capacity and Creates Ownership • Adds “brain power" • Contributes to plan writing/program development • Opportunity for partners to network • A way for major players and contributors to be recognized

  6. WHY? To Maximize Resources • Local youth services must include: • tutoring and instruction leading to completion of school; • alternative school services; • summer employment opportunities linked to academic and occupational learning; • work experiences, including internships and job shadowing; • occupational skills training; • leadership development opportunities; • supportive services; • adult mentoring during program & 1 year after; • follow-up services for 1 year after, as appropriate; and • comprehensive guidance and counseling. Does WIA have the $ to provide all at scale?

  7. What is Strategic Planning? • A Process To Achieve Results For Youth • A Means To Integrate Resources • A Way To Organize Collaborative Work • A Tool For Youth Councils The way to build a youth service system

  8. Different from WIA Planning A strategic planning process will complement the WIA 5 Year Plan A strategic planning process will support the development of the WIA Unified Plan.

  9. Different from WIA Planning Strategic Planning Purpose: Build a comprehensive service system for youth Product: Integrated plan of multiple approaches to address need Includes: Multiple resources and multiple partners Cycles: Ongoing WIA 5 Year Plan Purpose: Achieve a successful WIA youth program Product: Meet the WIA youth program performance measures Includes: The WIA youth resource Cycles: 5 year plan with annual funding cycles

  10. Parts of a Strategic Planning Process • Identifying the youth population • Mapping existing services and outcomes • Creating a shared vision • Setting Goals / Defining Objectives • Articulating Strategies • Identifying partners, roles and responsibilities • Laying out a timetable and benchmarks • Tracking results and fine-tuning the plan

  11. Identifying the Youth Population • Demographic information • Environmental scan

  12. Identifying the Youth Population Use: • Census Data • School Data • Program Data • Administrative Records

  13. Identifying the Youth Population Useful Administrative Records: • UI Wage Records • JTPA II-B and II-C Records • School “Leavers” Reports • Local TANF Database • New Hire Registries

  14. Identifying the Youth Population • “Environmental Scan”: ID the community’s perception of the problem: • Political input • Providers’ perceptions • Public hearings • Focus groups

  15. Mapping Existing Services Key Considerations: • Total employment and training resources • Total resources • Resource flexibility • Additional resource opportunities • Required service mandates

  16. Mapping Existing Services and Outcomes • Are there gaps in the services? • Are services at scale? • Are services in the right locations? • Are services achieving desired outcomes?

  17. Identifying the Partners Surprise -- Time For You to Work!

  18. Creating a Shared Vision • Who are the youth to be targeted? • What is the purpose/mission?

  19. Creating a Shared Vision Keys to a successful vision statement: • Brevity • Clarity • Consensus from the partners

  20. Time For You to Work!

  21. Setting Goals/Defining Objectives • Goals: Statement of the ideal • Objectives: Defining the real

  22. Time For You to Work Again!

  23. Articulating Strategies Strategies need to directly relate to the goals of the plan within the context of the existing environment.

  24. That’s Right --Time For You to Work Again!

  25. Identifying Partners, Roles, Responsibilities Multiple Potential Resources for Youth Services in Every Community

  26. Laying Out a Timetable and Benchmarks Create a timetable to include: What -- the specific steps that need to be taken to achieve a strategy or objective (benchmarks); Who -- takes the responsibility for completing the step; and When -- does the step need to be completed?

  27. Tracking Results/Fine-Tuning the Plan The components of Accountability: • Performance Benchmarks -- process and outcome • Routine and regular data collections and distribution • A performance review process • A corrective action process • An ongoing feedback and monitoring routine

  28. Tracking Results / Fine-Tuning the Plan Continual improvement of the Plan and Approaches

  29. The Youth Service Maze Enter Here CAREER CAREER /SELF /SELF - - SUFFICIENCY SUFFICIENCY ? HOUSING HOUSING ? TANF TANF TANF TANF VOC. VOC. VOC. VOC. FAITH COMMUNITY FAITH COMMUNITY FAITH COMMUNITY FAITH COMMUNITY REHAB REHAB REHAB REHAB JOB SERVICE JOB SERVICE JOB SERVICE JOB SERVICE ? ? JUVENILE SERVICES JUVENILE SERVICES JUVENILE SERVICES JUVENILE SERVICES ADULT ED. ADULT ED. ADULT ED. ADULT ED. CBOs CBOs CBOs CBOs PROPRIETARY SCHOOLS PROPRIETARY SCHOOLS COLLEGES COLLEGES COLLEGES COLLEGES ? JOB CORPS JOB CORPS JOB CORPS JOB CORPS ? HIGH SCHOOLS HIGH SCHOOLS HEALTH ORGANIZATIONS HEALTH ORGANIZATIONS HEALTH ORGANIZATIONS HEALTH ORGANIZATIONS ONE STOPS ONE STOPS ONE STOPS ONE STOPS ? ? WIB WIB WIB WIB YOUTH PROGRAMS YOUTH PROGRAMS YOUTH PROGRAMS YOUTH PROGRAMS Start Secret Entrance Right Door

  30. The WIA Opportunity: System Development ONE STOPS Connecting the Dots FAITH COMMUNITY PROPRIETARY SCHOOLS JUVENILE SERVICES ADULT ED. COLLEGES HIGH SCHOOLS CBOs TANF HEALTH Youth ORGAN. Development Network WIA YOUTH JOB CORPS HOUSING JOB SERVICE VOC. REHAB. CAREERS /SELF-SUFFICIENCY

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