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How to Choose the Right AV Equipment for a Corporate Event. Selecting the right AV gear is critical. Contact Pure AV!
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CHOOSING AV EQUIPMENT FOR A CORPORATE EVENT https://www.pureav.co/
Whenever a company grows to a certain size, there becomes a need for the company to host different types of corporate events. Whether it be a conference, annual general meeting, holiday gala, or exhibiting at a trade show – It would be wise for that company to become familiar with the basics of audio visual equipment. As much as any other element of your gathering, choosing the right AV equipment for a corporate event and provider is necessary for a successful outcome of any event. Read on to find out why.
SELECTING THE RIGHT AV EQUIPMENT Undeniably, selecting the right AV gear for any event requires more than basic knowledge. Below are some key points to consider when choosing your AV setup.
BRIGHTNESS Firstly, is your event in a hotel ball room or a unique warehouse event space? Just this factor alone can determine 2 completely different av setups required. Why? Ambient lighting. Since most hotel ballrooms are windowless, lighting in this environment can be controlled and projectors become a viable option. In venues with ambient lighting especially on a sunny day, light interference can make the projected images soft and dull making projection a bad option. In this case, an LED video wall is the way to go. Since LED walls are made of modular tiles that have LED Pixels, they are typically much brighter and they are the source of light rather than projection having to travel through light to hit the screen.
AUDIENCE SIZE AV equipment needs to be customized based on the head count. More people will require more speakers, larger screens, more powerful laser projectors. Are you going to have 1 presenter at a time or panel discussions? Will there be Q&A with the audience? Will some viewers be tuning into the hybrid event from online? Be sure to discuss all of these details so you don’t get over quoted on too much equipment or end up with not enough equipment for a larger event.
ROOM LAYOUT Head count is the first part of the equation. How those people are seated is the second part. Are people going to be in theater style, half rounds, classroom or full rounds with Imag around the room? Is there going to be some kind of run way or scenic elements? Keep these factors in mind as theater seating requires less space and can fit more people where as half rounds can require more AV equipment for the same audience count. Hopefully your room is pillarless otherwise sight lines will also become a deciding factor in room lay out.
BUDGET Of course budget is an important deciding factor. You may envision your event with all kinds of grand top of the line equipment but the reality is that more complex and stronger equipment costs more. Here a few points to keep in mind when trying to maximize your budget. Avoid rigging when possible, avoid overtime for labor, discuss a multi year contract to receive a potential discount.
SELECTING THE RIGHT VENDOR So you booked the latest and greatest top of the line equipment. But who’s going to operate it? Go through these steps to weed out the good from the bad: PORTFOLIO This should easily be available on the company’s website or social media channels. If not, then that should get you questioning as to why. Furthermore, pictures of previous AV set ups will give you a good idea of the company’s capabilities. CLIENTLIST Who has this company done events for? If you see a large number of corporate/F500 clients, chances are customers are typically satisfied with the product.
REVIEWS Surely, doing a simple google search can unveil what people think of the company. CERTIFICATIONS More complex events require more complex software, media servers, mixers, processors, and other equipment. Nevertheless, rigging and electrical also adds to the complexity so it would be wise to make sure the AV vendor can handle the task. EXPERIENCE How many years has the company been in the business? How many events have they done? Which venues have they worked at? This can help avoid any unexpected issues with load in, electrical, rigging, and overall city/venue navigation.
AV EQUIPMENT RENTALS IN LAS VEGAS We take pride in offering the latest and best AV equipment for a corporate event in Las Vegas. Our services aren’t limited to rentals only. From consulting you in the early stages, preparing renderings, custom content, delivery, set up, and operate – Pure AV is a one stop shop for all your AV needs. Our team of experts is present on the day of your corporate event to help you with any problems that may arise. That is how we achieved an extensive list of clients that consistently put their faith in us. Lastly, Pure AV provides high-quality audio visual equipment forcorporate events – we look forward to earning your business!
4. MORE FLEXIBILITY Speaking of flexibility, our panels are curvable! You can flex them in both directions to create a concave or convex video wall. We can even do full circles – known as an LED Ring. Hanging one of these at a show will get people’s attention no matter what side they see it from! Check out a video of our curvable LED tiles by clicking here.
Contact US Email - info@pureav.co Mobile - +1-800-929-7089 https://www.pureav.co/
