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Comprehensive Overview of Library Budgets and Collection Services in Michigan

This detailed report explores the various budget allocations, collection types, and access policies in academic libraries across Michigan. It covers collection budget ranges, classification systems used, ERIC collections, PK-12 magazines, special collections, and more.

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Comprehensive Overview of Library Budgets and Collection Services in Michigan

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  1. Curriculum Materials Centers in the State of Michigan Part II Budgets, Collections, and Services

  2. Responsible Units: 15 – Library7 – Education1 – Other Academic Dept. 1 - TBD

  3. Center Budgets • Salaries: Not enough information provided to ascertain • Facilities: Information too complex to analyze Additional Funding • Other Academic Units/Programs – 2 • Overdue Fines, Services – 5

  4. Collection Budgets • Only one Center breaks down the budget by resource type. (Textbooks, Hands-On/Manipulatives, Videos, etc.) • All others either do NOT have a budget or purchase resources from a general collection budget. • Three collections rely exclusively on gifts.

  5. Collection Budget Ranges • Ranges of $0 to $32,000 • Endowment – 1 ($1,000/yr) • As Needed – 5 • Dependent upon Student Fees – 2 • TBD – 2 • Gifts from Faculty or Textbook Companies

  6. Types of Collections • Textbook Collections (Txbk) • Textbook with Supplements/Activity Books • Txbk with Manipulative Collections • Txbk with Juvenile Collections • Txbk with Special Collections • Txbk with Video Collections • Txbk with Media Production • And any combination of the above!!

  7. Collections(2 Collections TBD) • Textbooks/Supplements – 22 (3 rely on gifts) • Hands-On – 14 • Posters – 11 • Maps – 10 • Puppets – 10 • Videos – 10 • Software – 9 • Juvenile – 4 • Other – (Audio - 2; Vertical File - 3; Tests - 2; Curriculum Guides - 2; Special -11)

  8. Access to Collection Classification System • 15 - Library of Congress • 1 used LC for Professional Materials only • 7 - Dewey • Used in schools • 4 used for the Juvenile Collection only • 4 - In-House for all or part of their collections • 2 - TBD

  9. Access to Collection • 18 - Accessed by Library Online Catalog • 1 - Juvenile Collection only • 1 - Professional Materials only • 2 - TBD • 8 - May be accessed through MEL Cat

  10. Collection Policy • 9 – Policies in place • 8 – No policies in place • 1 – Policies currently being developed • 4 – Policies incorporated with the main library’s • 2 – Policies to be determined

  11. Procedure Policy • 10 – Policies in place • 6 – Policies incorporated with the main library’s • 6 – No policies in place • 2 – Policies to be determined

  12. ACRL Guidelines • 16 – Not aware of the ACRL Guidelines • 7 – Aware of the ACRL Guidelines • 1 - Not applicable

  13. Interlibrary Loan Yes • Textbooks 11 • Supplements/Activity Books 8 • Hands-On 4 • Maps 3 • Posters 3 • Puppets 3 • Software 0 • Videos 6

  14. ERIC • Only 1 Center housed the ERIC microfiche collection.

  15. PK-12 Magazines Those magazines whose intended audience is PK-12 students. • 13 – Have PK-12 magazines in Centers • 3 – Allow magazines to check out • 8 – Keep backfiles of the magazines • 1 yr/2 yr/3 yr/5 yr/complete run • 6 – House some professional magazines One Center has 71 PK-12 or professional magazines.

  16. PK-12 Magazines • Budget ranges: • Portions of the whole budget • Gifts from Faculty • Another Department’s Responsibility

  17. PK-12 Magazines(a few of the titles) • Baby Bug Happy Times • Calliope Highlights • Children’s Playmate Instructor • Cicada Mailbox • Click Mailbox Bookbag • Cobblestone Michigan History for Kids • Connected Newsletter Muse • Cricket Nat.Geographic for Kids • Discovery New Moon • Faces Odyssey

  18. PK-12 Magazines • Ranger Rick • Skipping Stone • Stone Soup • Sweet 16 • Time for Kids • Wall Street Classroom Edition • Zoobooks

  19. Special Collections • Albion College: Cambios Juvenile Collection • Andrews University: University’s Cassette Tape Collection, Map Collection, Vertical & Story File Collections • Calvin College: Vertical File • Central Michigan: Michigan Textbook Collection, Michigan Schools in the Middle Collection • Hope College: College’s Cassette Tape Collection • Marygrove College: Education Peace Center • Oakland University: Collection of Award Winning Juvenile Books, Graphic Novel Collection, Children's Tradebook Examination Center

  20. Special Collections • Saginaw Valley State University: TESOL Collection, Center for Economic Education, Michigan Special Education Archives • Siena Heights University: Art Collection • Spring Arbor University: Chart and Picture File Collection • Wayne State University: Mildred Jeffrey Collection of Peace & Conflict Resolution, Millicent A. Wills Collection of Urban Ethnic Materials, Ramsey Collection of Children’s Literature

  21. Special Collections: Education Tests • 2 - ETS (Education Testing Services) • 1 in the Education Library • 1 in the Main Library • 7 - Specialized Tests (i.e.-Peabody) • 1 - Older Specialized Tests in Center and allows students to check out

  22. Special Collections: Capstones, Projects, Theses • 1 – Senior Capstones • 8 – Master’s Projects or Theses • 1 – Kept in a separate area in the library but near the Center • 1 – Not cataloged • 1 – In the process of moving to different location nearer to the College of Education

  23. Special Collections: Capstones, Projects, Theses • Cataloging • 6 – Cataloger at Main Library • 3 – Center’s Director • Subject Headings • 7 – Library of Congress • 1 – Sears • 1 – ERIC Descriptors • 1 – TBD

  24. Video/DVD Collections Those materials used for professional development of education students or materials education students used to develop lesson plans.

  25. Video/DVD Collections • 18 – Have education videos/DVDs • 11 – Located in Centers • 7 – Located in Libraries • 2 – Videos/DVDs located elsewhere on campus • 2 – Do not have videos/DVDs • 2 – TBD

  26. Video/DVD • Budget ranges: • Portions of the whole budget • As Needed • From Student Fees • Grants • Another Department’s Responsibility

  27. Video/DVD Reservation Systems • 4 - In-house manual booking system • 6 - Used online catalog reservation system • 1 - Uses both manual and electronic systems

  28. EquipmentMachines used to assist in lesson planning. • 12 - Provide some form of media services AS PART of the Center • 4 – Library provides media services • 2 - Media services are either in close proximity to the Center or elsewhere on campus • 2 - TBD • 4 - Do not have any equipment

  29. Equipment • Budget Ranges: • Portions of the whole budget • As Needed • From Student Fees • Grants • Self-funding • Another Department’s Responsibility

  30. Binding Machine - 10 Color Printer 2-Colors - 3 Full Color Printer - 3 Die Cutter Accucut - 2 Ellison - 13 Labeling Machine - 5 Laminator - 13 Other: Hot Press -1 Opaque Projector - 2 Typewriter -2 Equipment

  31. Equipment • Limitations: • Education Students/Faculty only - 4 • Any Student, Faculty, or Staff – 12 • Available to Any Patron – 1 • Not available to Non-Affiliated Patron - 1 • Lamination by Staff person only - 2 • All services performed by Staff person only – 1

  32. TechnologyTechnology (computers, software, digital equipment, cameras, etc.) used in lesson planning or portfolio development. • 9 provide technology services as part of the Center • 2 provide technology services near to the Center • 2 provides technology services within the Library • 2 TBD

  33. Technology • Budget Ranges • Portions of the whole budget • As Needed • From Student Fees • Grants • Another Department’s Responsibility

  34. Technology Tape Recorder – 13 Computers - 13 Digital Camera - 12 Scanner - 11 Slide Projector – 11 Tripod - 9 Video Camera - 8 Digital Camcorder - 6 Polaroid Camera - 1

  35. Technology Check Out Digital Camera – 14 Tape Recorder - 12 Slide Projector – 11 Tripod - 11 Video Camera - 10 Digital Camcorder – 8 Computers - 4 CD Player - 1 Polaroid Camera - 1

  36. Computer Technology • Computer Access: • 13 have computers in the Center • 8 have a computer lab as part of the Center • 6 have a computer classroom near the Center

  37. Computer Technology • PC- 12 • Mac – 8 • PC & Mac - 8 • Networked - 17 • Wireless - 15

  38. Computer Technology • Usage: • General Use - 9 • Instructions - 1 • Portfolio Development - 4 • Presentations - 4 • Research - 6 • Software Review - 4

  39. SoftwareSoftware used in lesson planning or for evaluation. • 4 provide education software AS PART of the Center • 1 recently eliminated all education software from its collection

  40. Software • Budget Ranges • Portions of the whole budget • As Needed • From Student Fees • Grants

  41. Web Pages • Fourteen curriculum centers have web pages.

  42. Mission Statements • Ten have mission statements on their web pages.

  43. Closed: University of Michigan – Ann Arbor

  44. Problems • Why have one? • Who will it serve? • What will it hold? • Where will it be located?

  45. ACRL Standards & Guidelineswww.ala.org/ala/acrl/acrlstandards/guidelinescurriculum.htm • Guidelines for Curriculum Materials Centers • Approved by ACRL and ALA, January 2003 • Curriculum materials centers are essential to the instructional and research needs of students and faculty in programs preparing educators for P-12 schools. These guidelines describe essential elements of administration, services, and collections for curriculum materials centers in all university and college settings. • These guidelines are intended for administrators at all levels of post-secondary education, particularly education deans or department chairs; library deans or directors; librarians responsible for curriculum materials centers; and accrediting and licensure agencies. • DEFINITIONS • P-12 refers to preschool through twelfth grade. • Curriculum materials are educational resources that provide curriculum and instructional experiences for P-12 students. These materials are used by educators to develop curricula and lesson plans and may also be used in actual instructional situations with P-12 students. These materials also provide information for those doing research. • Curriculum Materials Center (CMC) refers to a physical location of a curriculum materials collection. Curriculum materials centers are often housed in a main campus library, a branch library building, or in an academic building housing the campus education academic programs. • CMC users are education students and faculty, and may also include P-12 educators, other students, and community members as defined by the CMC’s mission. • Director refers to the librarian who has primary responsibility for the CMC; its facilities, administration, collection, personnel, and services

  46. Contact Information Rita Kohrman Education Resources Librarian Grand Valley State University Steelcase Library Grand Rapids, MI 49504 616.331.2622 kohrmanr@gvsu.edu

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