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Outlook 2010 for Windows: O ptimizing the Calendar

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  1. Outlook 2010 for Windows:Optimizing the Calendar

  2. The Outlook 2010 Calendar Interface (Look and Feel) • Using Your Calendar • Resource Calendars • Additional Training Resources • Support • Q&A Overview

  3. Look and Feel

  4. Using Your Calendar

  5. Allow Recipient to View Your Calendar Request Permission to View Recipient's Calendar Sharing Your Calendar

  6. Setting Permissions- Read Access Only Calendar Permissions

  7. Open Calendar Viewing Someone Else’s Calendar

  8. The Difference Between an Appointment and a Meeting Creating an Appointment

  9. Creating a Meeting Request

  10. Recurring Appointments and Meetings

  11. What you see:What others see: Private Appointments and Meetings

  12. Free/Busy & Reminders

  13. Color Categories

  14. Accepting a Calendar Invite

  15. Resource Calendars

  16. A Way to Schedule the Use of a Resource (e.g., projector, conference room) • Each Resource is Linked to Its Own Resource Exchange Account • Each Resource Exchange Account Has an Owner (called a “Delegate”) What is a Resource Calendar?

  17. E-mail help@colorado.edu with the Following Information: • Delegate/Owner’s name • The resource’s display name [CampusDepartmentCode] [ResourceType]: [ResourceName] [- RoomLocation] • Login NameThis can be the same as display name http://oit.colorado.edu/services/e-mail-calendaring/exchange/help/accounts/resources How to Request a Resource Exchange Account

  18. Use Microsoft Outlook Web Access • Access via Internet Explorer on Windows https://exchangeweb.colorado.edu/owa/ How to Configure a Resource Calendar

  19. Resource Calendar Options

  20. Create a Meeting or Appointment Invite the Resource How to Schedule a Resource

  21. Using Delegation in Outlook 2010 for Windows Tech Talk When: May 23, 2012 from 9:00 AM – 10:30 AM Where: UMC 386 • Using Delegation in Outlook 2011 for the Mac Tech Talk Where: When: May 23, 2012 from 1:00 PM – 2:30 PM Where: UMC 386 Register at: http://oit.colorado.edu/support-training/it-training/staff/events?ea=3 Upcoming Learning Opportunities

  22. OIT Resource Library: • http://oit.colorado.edu/it-training/resource-summary • SkillSoft & Books 24/7– login through: • www.MyCUInfo.Colorado.edu • MicrosoftOutlook Online Training: • http://office.microsoft.com/en-us/support/ • OIT Online Tutorials: • http://www.oit.colorado.edu/email-calendaring/exchange/help/e-mail-calendar-programs Additional Help Resources

  23. Dedicated Desktop Support • Make your request for Desktop Support on-line • https://desktopsupport.colorado.edu/servicerequest • Learn more • http://oit.colorado.edu/services/consulting-professional-services/dedicated-desktop-support • Dispatched Desktop Support (Formerly BugBusters) • http://oit.colorado.edu/services/personal-computing-devices/desktop-support-dispatched • Walk-in Computer Support (Formerly BugBusters) • http://desktopsupport.colorado.edu/walk-in/ • http://oit.colorado.edu/services/personal-computing-devices/desktop-support-walk Support

  24. IT Service Center • Phone Support : Monday- Friday 8:00 am -7:00 pm • Off Campus (303)735-4357 • On Campus 5-4357 • Walk-in Support: Monday – Friday 8:00 am – 5:00 pm • Email: help@colorado.edu Support (continued)

  25. Questions?