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HDR Supervisor Update

HDR Supervisor Update. Professor Garry Allison. June 2018. Trends and changes over the last three years. HDR Update – in this session. Student Experience PREQ Initiatives for students What’s new Research Training Program Australian Autonomous Sanctions Collaborative PhDs

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HDR Supervisor Update

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  1. HDR Supervisor Update Professor Garry Allison June 2018 Trends and changes over the last three years

  2. HDR Update – in this session • Student Experience • PREQ • Initiatives for students • What’s new • Research Training Program • Australian Autonomous Sanctions • Collaborative PhDs • GRS contacts & webpages • ACOLA Review 2016 • Milestones • Trends • Student load • Scholarships • Completions • Register of Supervisors • Good practice in supervision • Training & Resources • Australian Code • Policies around HDR

  3. Australian Council of Learned Academies (ACOLA) Review of Australia’s Research Training System • Key findings in relation to • Communicating HDR outcomes to future students • Offset Scholarships – flexibility for institutions to extend to 4 EFTSL, flexible entry pathways • Imbed broader transferable skills, • Increase student engagement with industry – national industry placements, • Assessment beyond thesis • “ able to communicate their research outputs in more than just thesis format” = “Oral Defence”

  4. HDR - Headcount 2013 - 2017 • Trends in Graduate Studies Report 2013 – 2017 – Figure 1: Total HDR Headcount 2013 – 2017 • (Source: Business Intelligence Tool, Student Load and Enrolments Dataset, generated 19 January 2018))

  5. HDR Load – Study mode & Citizenship 2013 - 2017 • Domestic and international enrolment – slight decline • Trends in Graduate Studies Report 2013 – 2017 – Figure 4: HDR Load by Study Mode and Citizenship 2013 – 2017 • (Source: EG project: HDR Enrolments by Attendance Mode and Full Part Time.egp)

  6. Comparative Doctoral Load - ATN • Trends in Graduate Studies Report 2013 – 2017 – Figure 8: Comparative Doctoral Load 2013 – 2016 • (Source: Business Intelligence Tool – Federal Government Education Department – Student Load Dataset, 23 January 2018)

  7. Comparative Doctoral Completions - ATN • Trends in Graduate Studies Report 2013 – 2017 – Figure 17: Comparative Doctoral Completions (ATN)2013 – 2016 • (Source: Business Intelligence Tool – Federal Government Education Department – Student Load Dataset, 23 January 2018)

  8. Overview of the Research Degree Process Application for Admission Proficient English Language Assessment - support Enrolment Research Integrity Unit Application for Candidacy Milestone #1 – Candidacy Milestone #2 Confirmation Milestone #3 Pre-submission Presentation Ethics (HIT) Clearance NO YES Annual Progress Reports Research and Writing of Thesis International Sponsored Students Reports Submission of Thesis for Examination Graduation

  9. Doctoral Thesis “.. uncover new knowledge either by the discovery of new facts, the formulation of theories or the innovative reinterpretation of known data and established ideas…” 65,000 Thesis students in Australia almost 10,000 per year graduate with a Level 10 award (PhD). There are just over 40 Institutions that award Doctoral level qualifications

  10. Milestones Curtin University Current Milestones process. Currently we have one milestone – called Candidacy. Prior to 2017 – about one in 5 PhD students did not undertaken a candidacy process that incorporated an oral presentation. Many only had one person read their written submission. An audit of 35 of the 43 Institutions in Australia show that virtually all of the institutions have a milestones process that is significantly greater than just the Candidacy process. i.e. 2 or three milestones.

  11. Requirements for candidacy (milestone #1) Confirmation Tasks List tasks that will be achieved in the next 12 months. Must have a substantial written body of work. Completion of the Research Integrity training (on Blackboard) Masters - 5 page proposal Doctoral - 10 page proposal Presentation of research plan (most areas) Budget Timelines Risks Turnitin report (via Research Integrity)

  12. What are students told…. Who will be involved in your candidature? You must have 2 committed people Your peers, fellow HDR students Supervisor Co-supervisor Associate Supervisor Chair of Thesis Committee Director of Graduate Research (Postgraduate Coordinator) Head of School Graduate Research School GSOs

  13. Milestones We are currently introducing a Curtin Milestones Model for all HDR students. This has been approved but the rules and policies need to be formally adopted – but this is what is happening. Milestone #1. Candidacy. The usual process that includes todays seminar. Oral Presentation Written Submission + required to write a list of Confirmation Tasks that will need to be achieved in 12 months time after Candidacy.

  14. Confirmation – Milestone #2 Pre-submission Oral presentation – Milestone #3 Oral presentation Confirmation of Confirmation Tasks Plan for the next half of the doctoral thesis Oral presentation A pre-submission approval / acknowledgement (not an oral defence/ examination of the thesis like most other Institutions)

  15. Thesis Chair….. The new role of the thesis Chair is to talk to the student and the supervisors at each milestone time period (….and maybe more often). How things are progressing? What are the barriers and drivers for the student to reach the milestones in a timely manner? RU-OK - PhD?

  16. Scholarships for HDR Students Extensions of up to six months may be available where research delays are beyond a student’s control (refer Conditions of Award) New Australian Government RTP Scholarship Policy and Procedures • Aust. Govt. RTP Fee Offset Scholarship • Aust. Govt. RTP Stipend Scholarship • Aust. Govt. RTP Allowance Scholarship What scholarships do HDR students receive? How long is a PhD scholarship??

  17. Scholarship Programs – Domestic & International • Australian Government RTP Stipend Scholarship (replaces APA and IPRS) • RTP Tuition fee offset scholarship • This includes all Domestic HDR Students • Offset NOT ‘Waiver’. • Curtin Strategic Stipend Scholarship – Curtin funded • Round open 2 July – 31 August each year. • Other scholarships - Advertised on Scholarships website Changes in scoring this year. Major change for you: Curtin Supervisor reference – feasibility and skill set.

  18. Scholarships – Domestic APA/CUPS Awarded 2013-2017

  19. 2018 Scholarships • RTP: • Domestic – 55 RTP stipend scholarships taken up • International – 20 RTP stipend scholarships awarded • scholarship stipend is valued at $27,082.00 p.a. • Curtin Strategic Stipend Scholarship: • 10 awarded to international students • Curtin Domestic Faculty Honours PhD Scholarship: • 3 each S&E and Humanities • 2 each Health and B&L • MRes – 1 year Honours degree – Upgrade to a Masters (Level 9) award. RTP – Base funding – 75% rule. ATO.

  20. Scholarship Extensions - Reasons Living stipend 3 years Plus 6 months extension • Equipment failure • Data analysis harder than expected • Unable to find study participants • Change of topic/supervisor • Bureaucracy – especially with ethics applications • Lack of facilities • Outsourcing or external partner issues • The laboratory did not have the equipment available. • The lab was closed for the first year of my enrolment • The supervisor went on leave / left and I did not have a supervisor for 6 months • I have a large data set and the calculations take a long time • Poor quality of data collected, had to re-do the whole experiment. • Limited access to special equipment • I want to (or my supervisor wants me to) write more papers Candidacymust be a very clear assessment of the feasibility and timelines

  21. HDR Completions and Thesis Classifications • Trends in Graduate Studies Report 2013 – 2017 – Figure 14: HDR Completions and thesis Classifications 2013 – 2016 • (Source: Script Database, Thesis Examinations module, generated 24 January 2018)

  22. Higher Degree by Research Completions Key to Result Column: P: Pass, no amendment A: Pass, having been amended (includes B1 and B2 options) R: Pass, having been resubmitted F: Fail

  23. Higher Degree by Research Attrition Key: WD*: Withdrawn (includes students converting to another HDR course) T: Enrolment terminated AWOL: Absent without leave

  24. 1500 FTE Load About 1200 Staff <1.5 students per registered supervisor Register of Supervisors • Registered Supervisors by Faculty 2017 * Vice Chancelloryincludes the Centre for Aboriginal Studies, the Office of Research and Development, Curtin Teaching and Learning and Student Services. • Trends in Graduate Studies Report 2013 – 2017 – Table 8: Registered Supervisors by Faculty 2017 Source Data – J:\ORD\GRS\Graduate Research School\Academic\Filemaker Databases\2017 Trends Supervisor Stats.xlsx

  25. Good Practice in Supervision • Good practice in supervision • Register of Supervisors • Training/Resources • Australian Code • Policies around HDR • Students and workload

  26. Register of Supervisors • Purpose: is to identify those staff of the University eligible to be Supervisors of HDR students and assist in the promotion of good supervisory practice. • Two levels – Level 1 and Level 2 • Criteria: • Be research active and published in the area; and • Have taken steps in the last three years to develop and maintain good supervisory skills and knowledge; and • Have successful research supervisory experience (L1 only). Did you know…. An Associate Supervisor (no completions) can apply for level 1 status if they have supervised for 2 years and that the primary supervisor (with good student progress) provides a letter of support indicating that they have actively participated in the supervision (including the admin processes).

  27. Research Integrity training • Research Integrity Professional Development: • Developed by Epigeum in collaboration with Australian Universities • Discipline specific modules: • Arts and Humanities, Biomedical Science, Engineering and Technology, Natural and Physical Sciences, Social and Behavioural Sciences • Compulsory for all HDR students and staff involved in research • Current students must complete before Candidacy There is NO retrospective Ethics approvals…

  28. for Improving Research Supervision and Training (fIRST) http://first.edu.au/ Reading material only. Just a resource. Not training

  29. Essential Facilities for HDR Students Conference support – sign off…. Student-> Supervisor, -> PVC*, GRS… Send Money to Faculty Ask for budget line and names of students, Student tick in APR. Reconcile (pay GRS back if not spent.) Essential Facilities documents include reference to : • Supervisory Time Allocation • Access to On-Campus Accommodation (or during visits to Curtin) • Computer Access • After-hours Access • Library Support • Conference support (Doctoral only) $2,500 • Consumables and Fieldwork support per student per year of $2000 (high cost) and $1400 (low cost) Consumables funding process changing. It will be less flexible and funds at Milestones.

  30. Students and workload • Students should not be pressured into working more than a standard 37.5 hour week • Students in receipt of a scholarship administered by Curtin can work no more than 8 hours of the normal working week • Students undertaking work for their supervisor or other person in the department must be paid accordingly • Example: research assistant must be paid at research assistant rates and be provided with a contract of employment • Students can refuse to carry out work for a member of staff if the work is not directly related to or part of their research program

  31. Degree Rules • Rules 10 and 11 Pursuant to Statute 12 – Enrolment • Rule 10 – Degree of Doctor by Research • Rule 11 – Degree of Master by Research • Covers: • Admission & Enrolment • Application for Candidacy • Supervision • Progress • Examination process • Termination • Appeals

  32. Australian Code and Curtin Policy • Aust. code for Responsible Conduct of Research (esp. s3 Supervision of Research Trainees; s5 Authorship) • Data Storage: see section 2.2 under Research Data and Primary Materials policy. See also Research Management Policy • Authorship- see Information Regarding Authorship and Joint Authorship for Higher Degree by Research Students and Their Supervisors and the Authorship, Peer Review and Publication of Research Findings Policy and Procedures. • Intellectual Property: As a general rule the University does not claim ownership of Intellectual Property created by Students. For exceptions see Ownership of Intellectual Property Policy • Conflict of Interest: Declare your interests. Declare early.

  33. Curtin Policy cont’d • Confidentiality: During and after your association with Curtin take all reasonable steps to keep confidential all information that is disclosed to or obtained by you as a result of or during the course of your association with Curtin. • Academic Integrity website: • Staff Guidelines for Dealing with Student Plagiarism • Student Guidelines for Avoiding Plagiarism • Academic Misconduct Rules • Research Integrity Professional Development • Supervision of Higher Degree By Research (HDR) Students Policy &Procedures

  34. Curtin Policy cont’d • Essential Facilities for HDR Students (On-campus/Off-campus) • Responsible Conduct of Research Policy • Collaborative Doctor of Philosophy (PhD) Policy &Procedures • Schedule A - Application for Entry to Register of Supervisors of Higher Degree by Research Students - to be completed and returned to the GRS • Code of Conduct and Values and Signature Behaviours

  35. Student Experience - Postgraduate Research Experience Questionnaire (PREQ) Curtin Scale Scores (% Agreement) Source: Postgraduate Research Experience Questionnaire (PREQ) Reports(data collected from students completing in the previous year)

  36. Postgraduate Research Experience Questionnaire (PREQ) Curtin Scale Scores (% Agreement) Source: Postgraduate Research Experience Questionnaire (PREQ) Reports(data collected from students completing in the previous year)

  37. Postgraduate Research Experience Questionnaire (PREQ) Questions relating to ‘Intellectual Climate’ • A good seminar program for postgraduate students was provided. • I was integrated into the departments community. • The department provided opportunities for me to become involved in the broader research culture. • The department provided opportunities for social contact with other postgraduate students. • The research ambience in the department or faculty stimulated my work.

  38. Student Experience - Engaging HDR students at school level • A good seminar program for postgraduate students was provided • Seminars and presentations? • Candidacy • Invite the school / department staff and HDR student. Provide a Chair of the seminar. This is a positive process to build support and triangulate the opinions of the supervisory team and the student. • It should not be ……

  39. Initiatives for HDR Students • InSPiRE - InteruniSchool for Postgrad Research Excellence - run jointly by 5 WA uni’s. 3-5 days of workshops/networking opportunities each year • ResBas – ‘Software Carpentry’ – next 3 day event - late January 2019 - run by the Curtin Institute for Computation – see CIC Upcoming Events. • 3 Minute Thesis Competition: improve communication & presentation skills - Curtin website & UQ 3MT: • iPREP scheme for UX PhD students – run jointly by 5 WA universities – applications open 1 August • ATN eGSA online modules – see next slide

  40. e-Grad School (eGSA) • Offered by ATN uni’s www.egradschool.edu.au • 9 Online modules in 3 pathways – Advance; Lead; Engage • career-enhancing skills and knowledge • 5 weeks duration, 2-3 hours per week • moderated • Advance • Critical and Creative Thinking • Global Sustainability • Practice-led Research in Creative Arts, Media and Design • Lead • Leadership and Communication • Project Management • Developing Your Career • Engage • Research Commercialisation • Entrepreneurship • Public Policy

  41. ATN - IDTC ATN Industry Doctoral Training Centre: Maths and Stats • Run across 5 ATN Universities with funding from Govt • Loosely based on UK model • How it works: • University – Industry partnership • Industry related project – maths rich • Students enrolled for 4 years - cohorts • Coursework, networking to add value to the PhD • ATN Industry Doctoral Training Centre and Curtin IDTC

  42. What’s New - Australian Autonomous Sanctions • In addition to UN Sanctions, implemented in Dec 2011 • Sanctions on Iran for oil and gas suspended • Further sanctions against Syria, and Iran relate to specific areas • Power engineering, computing (Syria only) • Software for integrating industrial processes (Iran only) • Sanctions related to Engineering and IT against Russia • Petroleum, gas, oil, civil engineering, • Chemical engineering, information technology • Financial transactions • http://enterprise.curtin.edu.au/planning_policies_procedures/index.cfm

  43. What’s New? Collaborative PhDs at Curtin • Student enrolled in a Collaborative PhD Program at both Curtin and partner institution . • Supervision by staff in both institutions. • Minimum ONE year (in country) at each institution • Must be enrolled at Curtin for TWO years. • Agreements signed at DVC level.

  44. What is the Graduate Research School • The GRS brings together all support and non-discipline based HDR management under one umbrella • The GRS is responsible for: • Day to day administration • Strategy, policy, quality and reporting • Register of Supervisors • Scholarships • Examinations • Provision of supervisor and HDR student information seminars

  45. Important Webpages • start with GRS webpages; • Upcoming Seminars and previous Notes and iLectures • Policies, Rules and Procedures – for students and supervisors • Forms for Staff • Forms for Students • Guidelines for Thesis Committee Members • Information for Current Research Students • Supervisor Induction Handouts

  46. Email Contacts for GRS • Associate DVC, Research Excellence ADVCRT@curtin.edu.au • Staff Enquiries (Register of SV’s and non-student related queries) • GRS.Academic@curtin.edu.au • Prospective students/Application enquiries - GRS.FutureStudents@curtin.edu.au • Current Student enquiries - GRS.CurrentStudents@curtin.edu.au • Thesis examination enquiries - thesis@curtin.edu.au • Training and Seminars enquiries - GRS.Training@curtin.edu.au • GRS Progects – GRS.projects@curtin.edu.au • Postgraduate Research Scholarships enquiries • Research_scholarships@curtin.edu.au

  47. And don’t forget……… • At candidacy, students must now have: • Completed RI Training • Put together a budget • Run their proposal through Turnitin • Have submitted a Data Management Plan • To get on the Register, supervisors must: • Be research active • Undertake professional development • Have completed RI training • Complete the Application for Entry to the Register of SV’s form

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