Division II Transfers Division II Transfers - Checklist
General rule • Any transfer student (two-year, four-year, foreign, domestic) must spend an academic year in residence at your institution before being permitted to compete. • Academic year in residence = Two full-time semesters or three full-time quarters. • Summer terms do not count.
Two-year college transfers (2-4) • Ask:How long was the student at the two-year college? • Base rule requires two full semesters or three full quarters. (Bylaw 188.8.131.52-a) • If the student-athlete does not meet this base rule, he or she cannot compete for one full year at your institution (Bylaw 184.108.40.206), and no further analysis is needed. • (We will talk about exceptions in a minute.)
Two-year college transfers (2-4) • Ask: Does the student have his or her associate of arts degree (AA)? • If yes, AND if they have the two semesters/ three quarters at the two-year college, they may compete at your school immediately. • BUT, if the student attended more than one two-year college, 25 percent of the hours used for the AA degree must have been taken at the two-year college that awarded the AA degree. (Bylaw 220.127.116.11-b-1)
Two-year college transfers (2-4) • If no AA degree, ask: How many transferable degree credits does the student have? • They must have an average of 12 hours of transferable degree credit PER TERM of full-time attendance at the two-year school(s). (Bylaw 18.104.22.168-b-2) • No AA degree? No 12 transferable per term? No competition for one full year at your institution and no further analysis is needed.
Two-year college transfers (2-4) • If the student DOES have 12 transferable degree credits per term, he or she also must have a cumulative grade-point average (GPA) of 2.000 in the transferable hours. (Bylaw 22.214.171.124-b-2)
Two-year college transfers (2-4) • Additional requirement (for everyone). • Six-semester or six-quarter hours of TRANSFERABLE degree credit in the previous full-time term. (Bylaw 126.96.36.199) • Required for competition. • Student-athlete may be recertified at the end of the term for competition in the succeeding term (get “well”).
Two-year college transfers (2-4) • Review: • Two semesters/three quarters (for everyone). • AA Degree; OR • 12 hours per term transferable degree credit, AND • 2.000 GPA. • Six hours of transferable degree credit in the last full-time term (for everyone).
Exceptions to the 2-4 transfer rules • IMPORTANT NOTE: ONLY QUALIFIERS MAY USE THESE EXCEPTIONS (188.8.131.52). • Discontinued/nonsponsored sport exception. • Nonrecruited student-athlete exception. • Two-year nonparticipation exception. • Return to original institution exception.
Discontinued/nonsponsored sport exception (Bylaw 184.108.40.206.1) • Original two-year school dropped the sport or never sponsored the sport. • The student could not have attended any other collegiate institution that did sponsor the sport. • Student must have a 2.000 at the two-year college.
Nonrecruited student exception (Bylaw 220.127.116.11.2) • Not recruited by the certifying institution. (Bylaw 13.02.9.1) • No athletics aid has been received. • Student has not participated in athletically related activities (Bylaw 17.02.1.1) except limited preseason tryouts. • Eligible for admission at the certifying institution before enrolling at the two-year institution.
Two-year nonparticipation exception (Bylaw 18.104.22.168.3) • Before student-athlete participates for you, there must be two consecutive years of no participation. • No participation in intercollegiate sports. • No participation in any noncollegiate amateur competition while enrolled full time. • Does not include time before enrollment.
Case study – Truman • Truman attended Cold College, a two-year school, full time in 2004-05. All hours are transferable. • He did not participate in athletics. • How do you certify Truman?
Answer – Truman • Ask: How many terms was Truman a full-time student? • Two. He meets the base rule. • Does Truman have an AA or 24-semester hours of transferable degree credit with a 2.000? • No. He has a 4.000, but he has only 15 hours of transferable degree credit and no AA degree. • BUT, if Truman was a qualifier, you could use the two-year nonparticipation exception to certify him as immediately eligible.
Return to original institution exception (Bylaw 22.214.171.124.4) • The student left your school, went to the two-year school full time, then came back to your school. • The student could not have had an unfulfilled residency requirement at the time they departed your school. • Don’t forget about Bylaw 14.4. The student-athlete still has to meet progress toward degree when they return to your institution. • And, don’t forget the six-hour rule.
What about practice and aid? • Practice and financial aid are tied to a student-athlete’s clearinghouse status. • A qualifier or a partial qualifier who does not meet the two-year college transfer rules may practice and receive athletics aid during the first year at the certifying institution. • May not compete for one full academic year. • A nonqualifier who does not meet the transfer rules may not practice, compete or receive athletics aid for one full academic year at the certifying institution.
HELPFUL HINT: What if a student-athlete never registered with the clearinghouse? • A student-athlete who never registered with the clearinghouse is a NONQUALIFIER by default. • You cannot make an assumption that they would have been a qualifier or partial qualifier, even though the high school transcript may show good grades and a good test score. • Only the clearinghouse can determine a student-athlete’s qualifier status. • You must look at the student-athlete’s final clearinghouse certification report. • Preliminary report is not sufficient.
Four-year college transfers (4-4) • First step: Does your institution have permission to contact the incoming student-athlete? (Bylaw 126.96.36.199) • No contact is permitted with athletics department staff (regardless of who tries to make initial contact) until permission is granted in writing from the previous four-year institution. • Permission to contact is not needed in a 2-4 transfer. It is a 4-4 rule.
Permission to contact • If permission is not granted: • Your institution cannot encourage the transfer. • The student-athlete cannot receive athletics aid at your institution for one full academic year. • If permission is granted: • All applicable NCAA recruiting rules apply.
Four-year college transfers (4-4) • Second step: Determine if the student-athlete has an unfulfilled residency requirement at the previous institution. • Why? Because the general rule will apply if the student-athlete cannot use an exception. • General rule: A transfer must spend an academic year in residence at the certifying institution before being permitted to compete. • Only those who do not have an unfulfilled residency requirement may use an exception.
Exceptions to the 4-4 transfer rules • One-time transfer exception. (Bylaw 188.8.131.52.10) • Discontinued/nonsponsored sport exception. (Bylaw 184.108.40.206.6) • Nonrecruited student exception. (Bylaw 220.127.116.11.9) • Two-year nonparticipation exception. (Bylaw 18.104.22.168.7) • Return to original institution without participation exception. (Bylaw 22.214.171.124.8) • See NCAA Division II Manual for other exceptions. • Remember, a student-athlete must be a qualifier to use an exception in the first academic year.
One-time transfer exception – Must meet ALL of the following: • If your institution sponsors NCAA Division I men’s ice hockey, you cannot use this exception to certify a men’s ice hockey player, even if all other elements are met; • Never transferred from any other four-year institution; • Unless discontinued/nonsponsored sport exception was used in the first transfer. • Student-athlete is in good academic standing at the previous institution; and • Previous institution has no objection to the transfer. • Written release.
One-time transfer exception • NCAA Proposal No. 22 (effective 8-1-06). • No baccalaureate? • Only one season left? • Or only two semesters or three quarters left? • Then, student-athlete also must have 12 hours of transferable degree credit (acceptable for any degree program) for each term of full-time attendance at ANY collegiate institution. • Also must have a 2.000 cumulative GPA.
Timing of Certification • A student-athlete leaves an NCAA Division I institution at the end of the fall semester and does not enroll anywhere in the spring. • The following fall, the student-athlete transfers to an NCAA Division II institution. • Transfer paperwork should reflect the timing of the transfer and be filled out when the student-athlete transfers, not when the student-athlete left the previous institution.
Competition in year of transfer • Cannot compete at two different institutions in the same championship segment in the same year. • Applies to both 2-4 transfers (Bylaw 126.96.36.199.7) and 4-4 transfers (Bylaw 188.8.131.52)
When they are arriving… • Are they a transfer? (look at triggers) • What kind? (2-4 or 4-4) • If 2-4, do they meet the base rule (two semesters or three quarters)? Do they have the AA degree or the 12 per term with a 2.000? • If 4-4, do you have permission to contact? • Do they have an unfulfilled residence requirement? • If not, do they meet a transfer exception? • Do they have six transferable hours in the previous full-time term?
Checklist for 2-4 transfers Two semesters/three quarters at two-year? Yes (go to next step) No (If SA was qualifier, look to exceptions. If not a qualifier, ineligible.) AA degree? Yes (eligible) No (go to next step) Twelve (12) transferable per term of full-time attendance? Yes (go to next step) No (If student-athlete was qualifier, look to exceptions. If not a qualifier, ineligible.) 2.000 cumulative GPA? Yes (eligible) No (If student-athlete was qualifier, look to exceptions. If not a qualifier, ineligible.) 2.000 6 credits last full-time term in school (Must have to compete)
Checklist for 4-4 transfers Do you have permission to contact the student-athlete? Yes (go to next step) No (Cannot encourage transfer and cannot give athletics aid if student-athlete comes to your school.) Does the student-athlete have an unfulfilled residence requirement at previous institution? Yes (Ineligible for exception, general transfer rule applies.) No (go to next step) Does the student-athlete meet a transfer exception? Yes (go to next step) No (Ineligible, general transfer rule applies.) Does the student-athlete have six transferable hours in the last full-time term? Yes (eligible) No (Ineligible for first term in residence. If six hours passed in first term, may regain eligibility for next term.)
Helpful Hint: • The year in residence is often referred to as “sitting out.” • Student-athletes can misconstrue this and think that a year spent out of school or as a part-time student will serve as “sitting out.” • An academic year in residence is two full-time semesters or three full-time quarters during the academic year. Summer term does not count toward fulfilling this year in residence.
Helpful Hint: • Remember the general rule: a transfer student may not compete for one full year (two full semesters or three full quarters) UNLESS… • “2-4” – They meet the conditions or an exception. • (Only qualifiers may use exceptions.) • “4-4” – They meet an exception. • (Remember, a student-athlete cannot use a transfer exception if they have an unfulfilled residence requirement.)