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CM Timeline Update

CM Timeline Update. IRIS Coordinating Committee August 21, 2006. Background. Original plan based on SAP upgrade and CM 6.0 Delay of upgrade meant a go-live with version 4.72 resulting in a significant change in development required Data conversion Data integrity from SIS

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CM Timeline Update

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  1. CM Timeline Update IRIS Coordinating Committee August 21, 2006

  2. Background • Original plan based on SAP upgrade and CM 6.0 • Delay of upgrade meant a go-live with version 4.72 resulting in a significant change in development required • Data conversion • Data integrity from SIS • Not one-to-one mapping • Verification • Relative immaturity of product • Few available “experts” or “peers”

  3. Proposed Timeline - Overview • Event Planning (Course scheduling for Fall 2007) – Go Live 12/04/2006 • Other CM Modules – Go Live 02/26/2007 • Recruitment • Admissions • Progression • Booking • Advising Conferences • Equivalency Determination • Fee Calculation • Centralized Billing

  4. Proposed Timeline - Detail • Event Planning (December 2006) • Completed Configuration 08/15/06 • Completed Business Process Procedures 08/16/06 • Data Conv to DEV & Trng; Integr/Scenario Testing 08/25 – 09/15 • Training System Data Conversion 9/15/06 • Authorization Testing 10/30/06 • End-User Training – Start Date 11/06/06 • Conversion to Production 11/27 – 12/03 • Event Planning for Fall 2007 12/04/06 – 2/2007 • Open Labs 1/2007

  5. Proposed Timeline - Detail • Other CM Modules – Go Live February 26,2007 • Complete Configuration 10/01/06 • Business Process Procedures 10/13/06 • Scenario Integration Testing 10/02/06 – 12/15/06 • Conversion to QAS 10/02/06 • Conversion to Training System 01/01/07 • Conversion Benchmarking 11/01/06 – 12/15/06 • Authorization Testing 12/29/06 • End User Training 1/2007 – 2/2007 • Cutover to Production 2/23-2/25/06 (Benchmarking may indicate additional days are needed) • Go Live 02/26/07 • Mid-Term Grades 03/05/07

  6. Change Control Process • Change requests will be formally written and routed to Project Management through David Hardison. • Requests that may impact the timeline will be presented to the business owner (Don Witt). • Requests that are denied may also be appealed to the business owner (Don Witt).

  7. Contingency Plans • Nov 06 Decision on amount of academic history to load (CMU providing comparative data) • Nov 06 Decision about requesting extension of mainframe • Feb 07 Determine if schedule needs to be entered into SIS1 ***Priority Registration windows will be extended to help distribute the load 1 If entry into SIS is required, it will be accomplished through IRIS team

  8. Communication Plan • Aug 22 Steering Committee Meeting • Aug 22 Provost Dean’s Meeting - Phyllis • Aug 23 Meet with Jacquie Hager and Stephen Barnett of Registrar’s Office • Aug 25 Meet with Enrollment Management Areas • Aug 25 Meet with Campus Management Advisory Group • Aug 28 Send out mass email with details of CM Schedule • Ongoing Work with Lana on CM Communication Plan

  9. Phase II (July 2007 – June 2008) • Workflow • Auto email for various student notifications • Waitlist notifications • Grade change/submissions • Student Self-Service • Transcript request/status checking • Document Archiving (Imaging) Project – Student Accounting History • Customer Relationship Management for student recruitment

  10. Discussion

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