emars users group update n.
Download
Skip this Video
Loading SlideShow in 5 Seconds..
eMARS Users Group Update PowerPoint Presentation
Download Presentation
eMARS Users Group Update

Loading in 2 Seconds...

play fullscreen
1 / 8

eMARS Users Group Update - PowerPoint PPT Presentation


  • 66 Views
  • Uploaded on

eMARS Users Group Update. June 16, 2011. Background. What makes the Commonwealth of Kentucky different? • One of the 3 most complex public sector payrolls in the US – 120 counties and multiple jurisdictions

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'eMARS Users Group Update' - phoebe


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
background
Background
  • What makes the Commonwealth of Kentucky different?
  • • One of the 3 most complex public sector payrolls in the US
  • – 120 counties and multiple jurisdictions
  • • Financial Systems Collections and Disbursements – fairly new billing and receivables solution utilized for insurance participants; 1st public sector to utilize web – based billing portion
  • • First SAP implementation to change technical platforms midstream; less than 1% of SAP installs run on zOS
background1
Background
  • What makes the Commonwealth of Kentucky different?
  • • State Active Duty employees to pay – unique process
  • • Heavily customized to satisfy 2800+ business requirements
  • • SAP Payroll interfacing to CGI Financials
      • Includes a posting process within SAP Payroll followed by an interface to eMARS that is extremely complex
      • With heavily customized cost allocation accounting rules
    • Unique payment processing with interfaces to Treasury
      • Some direct to Treasury; others via eMARS to Treasury
background2
Background
  • KHRIS went live 4/1; to date we have executed 5 payroll cycles and 13 offcycles
  • Trained over 1200 HRGs, Timekeepers and Time Administrators
  • Released Self Service to all employees
  • Completed two months of billing and invoices for our 150,000 insurance only participants
background3
Background
  • eMARS development and testing was completed just in time for KHRIS go live; InfoAdvantage was expected to be completed shortly after go live
  • Paid our first payroll very successfully – we had a couple of agencies where many postings hit default templates; this has improved considerably since PP9
  • In PP8, we were required to add a series of new reporting wage types in preparation for KRS new retirement system – this retro’d back to PP7 causing posting issues for FICA, Benefits and Retirement
current state
Current State
    • Efforts to address to date, have corrected some but not all
  • What we’re doing:
      • We have added new resources to assist; we have the right team working on this
      • Partnering closely with OSBD and SAS to clarify business requirements
      • Root cause has now been identified
        • Custom configuration in place does not meet Commonwealth needs
        • New design completed; custom code development underway
        • Established a new systems environment to allow more extensive testing
        • ETA – approximately 12 days to finish development and complete testing
        • Engaging some agency assistance in testing and validation
        • Working to finish InfoAdvantage and Payroll Distribution Report to assist agencies with validation
khris update
KHRIS Update
  • Other areas of concern:
    • Personal Service contract payments have only posted for PP8
      • Agency timekeepers have coded cost allocation overrides to contracts; contracts should post to default cost centers
      • Correcting entries are being generated and validated; original postings and corrections will be applied at the same time
      • Enhancements to KHRIS time entry have been implemented to prevent this from occurring go forward
    • Some agencies were coding various items (ex. Expenses) differently than others; these are being addressed
    • Leave allocation rules are being reviewed
      • Some changes required in KHRIS
      • Other issues stemming from inaccurate coding of time in the agencies
khris update1
KHRIS Update
  • Our focus:
    • This is our #1 priority
    • Sense of urgency is clearly understood
    • Your patience and understanding is appreciated