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Introduction to Parliamentary Procedure. May 2007 Leadership Revision Committee. Modified by CTAE Resource Network, 2010. What is it?. Parliamentary Procedure is: The correct rules for conducting or running a successful meeting. Purpose. Ensures that:

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introduction to parliamentary procedure

Introduction to Parliamentary Procedure

May 2007

Leadership Revision Committee

Modified by CTAE Resource Network, 2010

what is it
What is it?
  • Parliamentary Procedure is:

The correct rules for conducting or running a successful meeting.

  • Ensures that:

- One item is addressed at a time

- Courtesy is given to every member

- The majority rules

- The rights of the minority are protected

use of the gavel
Use of the Gavel
  • One tap:
    • Be seated


    • Follows:
      • Announcement of adjournment
      • Completion of a business item
  • Two taps: Calls the meeting to order
  • Three taps: Stand on the third tap
  • Series of taps: Restores order
the chair
The Chair
  • The person in charge-conducts the meeting
  • Presiding Officer referred to as:
    • Mr/Madam President or Mr/Madam Chairman
  • Chairperson refers to self in the third person
    • “The chair rules…”
    • “The chair will entertain a motion.”
    • Never says “I”
  • Alternates debate between opposing and supporting sides
responsibilities of the chair
Responsibilities of The Chair
  • Speak up and speak clearly
  • Be respectful
  • Be impartial
  • Do not say “I”
  • Know correct parliamentary procedure
responsibilities of the members
Responsibilities of the Members
  • Discuss when called upon
  • Respect other members and chair
  • Speak up when discussing
  • Know Parli. Pro.
conducting business
Conducting Business
  • Quorum
    • 1/2 of members in a club plus 1
    • Minimum number of members that must be present at a meeting for legal business to be transacted

Types of Votes:

  • None
    • Decided by chair
  • Majority
    • 1/2 of members present at any meeting plus 1
    • Minimum number of members that must vote for a motion for it to pass
    • Used to vote on most motions
  • Two-Thirds
    • A two thirds vote is required when a motion will limit the rights of a member or members
    • This means that two thirds of the voters must be in favor of the motion for it to pass
ways to vote
Ways to Vote
  • Voice Vote: saying “aye” or “no”
  • Standing Vote: standing or a show of hands
  • Secret Ballot: a written vote
  • Roll Call: each member speaking their vote when the secretary calls their name
basic rights
Basic Rights
  • Everyone gets the chance to voice their opinion
  • Everyone gets the chance to vote
    • Must take yes and no votes
  • Only one topic at a time can be discussed
  • Whoever makes a motion has the right to discuss it first
  • The Chairperson makes or breaks a tie
classifications of motions
Classifications of Motions
  • Main Motions: bring business before the meeting
  • Subsidiary Motions: treats or disposes of a main motion; always applied to another motion while it is pending
  • Privileged Motions: take precedence over all other motions; don’t have to relate to pending business
  • Incidental Motions: related to pending business or other business; almost always must be decided before business can continue
  • Unclassified Motions: these are typically motions that bring a question again before the assembly
how to state a motion
How to State a Motion
  • A properly stated motion:
    • begins with “I move that…”
    • NOT, “I make a motion to…”
main motions
Main Motions
  • Used to introduce ideas to the group
  • Can not be in negative form
  • Only one main motion at a time
  • Require a second
  • Amendable
    • Can Be Changed
  • Debatable
    • Can be talked about
  • Majority Vote
    • Can be voice
  • The person who makes a motion can not talk against it, but can vote against it
  • Can not interrupt another speaker
how to handle a main motion
How to Handle a Main Motion
  • Stand
  • Ask to be recognized by President
  • President recognizes you by name
  • Motion is correctly stated
  • Motion is seconded
  • Motion is repeated by President
  • Motion is discussed
  • President restates motion
  • Motion is voted on
  • Results of vote announced by President