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AF INTERFUND OVERVIEW

AF INTERFUND OVERVIEW. Accounting Requirements DFAS-CO/JADB August 28, 2012. INTERFUND. Interfund The process used to bill and collect for sales of materials supplied by Defense agencies and GSA The seller simultaneously bills and collects for the supplies issued Purpose

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AF INTERFUND OVERVIEW

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  1. AF INTERFUND OVERVIEW Accounting Requirements DFAS-CO/JADB August 28, 2012

  2. INTERFUND • Interfund • The process used to bill and collect for sales of materials supplied by Defense agencies and GSA • The seller simultaneously bills and collects for the supplies issued • Purpose • Allows suppliers to be reimbursed at the time of billing using the appropriation cited by the buyer in the requisition • The credit and related charges are reported to Treasury monthly Integrity - Service - Innovation

  3. AF INTERFUND SELLER PROCESS FLOWCHART Reconciliation Process Reconciliation Process Integrity - Service - Innovation

  4. AF INTERFUND SELLER PROCESS • The buyer submits a requisition for needed supplies to the seller (AF) • The seller fills the order – Financial Inventory Accounting and Billing System (FIABS) • Creates and sends the Interfund bill package to the Defense Automated Address System (DAAS) - weekly • Simultaneously sends bills to GAFS-BL – bumped against DCMS-DMB to validate LOA • DAAS sends a copy of the Summary Billing Record to DCMS-IBS at DFAS-CO • DCMS-IBS bumps bills against DCMS-DMB to validate LOA. If errors, Departmental accountant corrects, and system automatically rebumps until all errors are cleared. • Prior to EOM, DCMS-IBS consolidates weekly DAAS Files into a final PEMAS report. Integrity - Service - Innovation

  5. AF INTERFUND SELLER PROCESS cont. • DFAS –CO uses the ICL to create the Seller DD1400 • Compares PEMAS to Seller DD1400, PEMAS totals used if discrepancy exists. • The Seller DD1400 is included with the HAF-ACF(M) 7113, which GAFS-BL sends to DCMS-DCA. • At EOM, DCMS-DCA performs Cash Consolidation and sends 1220 to Treasury. • . • DCMS-MAFR then performs schedule balancing and sends seller cash detail to DCMS-IBS. • Performs balancing and matching routines, • Creates reports for DFAS field sites of Unmatched Seller, Buyer, Transfer, and Partial Interfund Bills Integrity - Service - Innovation

  6. AF INTERFUND BUYER PROCESS FLOWCHART Reconciliation Process Integrity - Service - Innovation

  7. AF INTERFUND BUYER PROCESS • The buyer submits a requisition for needed supplies to the seller (Navy, Army, AF, GSA, DLA) • The seller fills the order • Creates and sends the Interfund bill package to the Defense Automated Address System (DAAS) • DAAS routes the IF bill package to the appropriate DFAS Field Site/Buyer CAO based on the COMMRI assigned to the Buyer DoDAAC. • For AF buyers, bills are sent to Field Sites’ instance of GAFS-BL. • GAFS-BL edits for duplicates and bumps the DCMS-DMB to validate the LOA • Twice a month, DFAS-AF Field Sites use the Interfund Control Ledger to run a G00. This pulls the GAFS-BL file and posts the bills. Integrity - Service - Innovation

  8. AF INTERFUND BUYER PROCESS cont. • DFAS AF Field Sites use the ICL to create the Buyer DD1400 • Verifies that no critical LOA errors are present and corrects any errors • The Buyer DD1400 is included in the HAF-ACF(M) 7113, which GAFS-BL sends to DCMS-DCA. • At EOM, DCMS-DCA performs Cash Consolidation and sends 1220 to Treasury. • DCMS-MAFR then performs schedule balancing and sends buyer cash detail to DCMS-IBS. • Performs balancing and matching routines, • Creates reports for DFAS field sites of Unmatched Seller, Buyer, Transfer, and Partial Interfund Bills Integrity - Service - Innovation

  9. BACKUP INFORMATION – ACRONYM LIST • DAAS – Defense Automated Addressing System, owned by DLA Transaction Services. • CAO – Central Accounting Office • LOA – Line of Accounting • COMMRI – Communications Routing Identifier, used by DAAS to route bills. • DCMS-IBS – Departmental Cash Management Sys • GAFS-BL – General Accounting and Finance System – Base Level. Commonly called BQ. • DCMS-DMB – DCMS Master Appropriation Reference Table, Budget Accounting Classification Codes, and Other Tables. Commonly called the MART. • ICL – Interfund Control Ledger. Used by field sites to create buyer/seller DD1400. • DCMS-DCA – DCMS Cash Accountability (DCA) • DCMS-MAFR • FiABS – Financial Inventory Accounting and Billing System. This is the AF Seller billing system for Interfund Transactions. • PEMAS – Paul Erickson’s Memorial Accounting System. Used by DFAS-CO to balance AF Seller Interfund bills, and Final report is used in the process of creating Seller DD1400. Integrity - Service - Innovation

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