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Travel

This document outlines the travel booking and reimbursement process for GU employees. For travel reservations, please contact Via Travel via email at gu@viatravel.se or phone at 031-773.87.15. For train bookings, reach SJ at 0771-75.75.55. Remember to include essential documentation with your travel expenses form, such as the agenda, itinerary, boarding passes, hotel bills, and any receipts. If travel expenses are covered by GU, a signed agreement is necessary. Report your travel reimbursement in the Personal reporting system within one month after returning.

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Travel

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  1. Travel

  2. Booking/reservation • Via Travel • mail: gu@viatravel.se • Phone: 031-773 87 15 • ---------------------------------------- • SJ • (Train) • Phone: 0771-75 75 55 • (Check with administrators for customer no.) • Please don't forget beställarid

  3. Attachments that are to be included with the travel expenses form! • Agenda/invitation, conference programe, mailcorr. etc that shows the purpose of the travel • Itinerary och boardingcard, and-/or e-ticket print-out, tickets • Hotel bill/receipt, prepaid hotel voucher, etc • Receipts for other expenses and documentation for currency calculation (www.oanda.com) • Other documentation: • - If the travel and-/or hotell are booked and paid by GU (inovice), and no travel reimbursement are to be reported. A signed agreement are required, with information of purposes of the travel and that no other expenses are to be claimed, (Ask your travel administrator for this document)

  4. The travel reimbursement are to be reported in the Personal reporting system no later than a month after coming back. • Don’t forget to inform, your travel administrator, which account to use for payment! • Have a nice trip!

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