Injury Review Program (IRP) CHESS – Phase II Implementation Update: Transition from OHM/SAAR to CHESS

1. Injury Review Program (IRP) CHESS – Phase II - Implementation Update: Transition from OHM/SAAR to CHESS

2. Setting the Scene Environment / Health / Safety / Security DIVISION

3. Program Changes and CHESS Transition • Data Management System Drivers • OHM (Occupational Health Manager) going away • Consolidating EHSS IT systems • Program Restructured in Response to HSS CAP • Some policy and process changes visible • Some process changes transparent with CHESS Environment / Health / Safety / Security DIVISION

4. Policy Changes Already in Place • Injury Review Process Independent of OSHA Recordkeeping Classification • Two Types of Responsibility • Division line management • Institutional • Incident Investigation Tailored to Need • Incident nature • Division ISM needs • Supervisor Review and Concurrence of Investigation Report Reflects Line Management Ownership Environment / Health / Safety / Security DIVISION

5. Injuries Start a Complex Series of Events Environment / Health / Safety / Security DIVISION

6. Where Does Injury Report Requirement Reside • UC DOE Contract Invokes • 10 CFR 851 which invokes • DOE O 231.1B which invokes • OSHA 29 CFR 1904 • Other DOE Directives Environment / Health / Safety / Security DIVISION

7. Injury Report Changes • Pre-CHESS • After Transition Environment / Health / Safety / Security DIVISION

8. Additional LBNL Policy / Process Changes • Policy Changes • 1 report (Investigation Report) vs 2 (SAAR and Investigator Reports) • 14 day period for investigation and report (vs 7 days) • Process Changes • Flexible team assignment capability • Collaborative report preparation • Quality review Environment / Health / Safety / Security DIVISION

9. What To Expect With The Transition • Seamless with Respect to Overall Process • Notification, team design, investigation, analysis, report and corrective action preparation • CHESS Will Enable Smoother Process Logistics • One login to web based system at user’s convenience • Training • DSC and Liaison training • Group demonstration • One-on-one with safety coordinators • Just-In-Time training for supervisors is already successful and will continue Environment / Health / Safety / Security DIVISION

10. Improvements – Incident Notification • Automated Recipients List from CHESS • OSHA 301 Report Completed with Case Intake at Clinic • Automatically meets OSHA reporting requirements • Eliminates SAAR • More investigation time (14 days / policy change) • Notification of Incident is Separate from Investigation Team request Environment / Health / Safety / Security DIVISION

11. Improvements -Flexible Investigation Team • Supports Division or Institutional Cases • Flexibility to Meet Divisional ISM Needs • Ability to add specific division or other staff to meet individual needs • Investigation report will reflect participation • Flexible Team to Accommodate Different Investigation Needs • Tailored investigation team Environment / Health / Safety / Security DIVISION

12. Improvements -Investigation Quality • Parallel Report Preparation Allows for real time collaboration • Multiple Approvers (if necessary) • Additional Investigation Options • Causal factors identified and described • Appropriate corrective actions recommended • ISM Analysis Documentation Environment / Health / Safety / Security DIVISION

13. Improvements –Access to Information • Division Safety Coordinators Will Have Access to Their Division’s Past Records (2007 – present) • Investigation Team Member Access to Their Investigations • Liaison Access to Investigations Environment / Health / Safety / Security DIVISION

14. Improvements -Future Opportunities • Supervisor Access to Their Prior Reports and Data • Division Managed Notification List • Issues Management (CATS) Direct Link • Or internal CHESS system corrective tracking related to injury based issues • ORPS Direct Link Environment / Health / Safety / Security DIVISION

15. Your Thoughts and Concerns • We Want to Know Your Expectations and Concerns • Voice your thoughts here • Communicate with us by email • lmaleksich@lbl.gov • rwfisher@lbl.gov • Thank You! • Sue Broadway, • Vivi Fissekidou • Jim Floyd • Marshall Granados • Betsy MacGowan • Betsy Reyes • Ben Sandmann • Ron Scholtz • Ann Tomaselli • Eugene Tucker • Cathy Wentworth • Marty White • Weyland Wong Environment / Health / Safety / Security DIVISION

17. HSS Finding…….. (‘The Compton Effect?’) • LBNL has not established sufficient processes nor implemented a fully effective investigation and reporting program for occupational injuries and illness to identify ISM deficiencies and implement effective recurrence controls as required by DOE Manual 231.1-1A, Environment Safety and Health Reporting Manual, DOE Order 414.1C, Quality Assurance and DOE Order 226.1A, Implementation of Department of Energy Oversight Policy. Environment / Health / Safety / Security DIVISION

18. New Process 14 Days (change in policy) Environment / Health / Safety / Security DIVISION