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  1. Information Technology Acquisitions Joe Kelley Joe.Kelley@vt.edu www.ita.vt.edu

  2. Information Technology Acquisitions • Process hardware and software purchases for the campus. • Negotiate and administer software site licenses and large-volume software purchases. • Operate a Student Software auxiliary to supply software to students.

  3. Purchasing Office Staff Judy Poff Judy.Poff@vt.edu 1-9517 Vicky Moore Vicky.Moore@vt.edu 1-7953 Linda Walters Linda.Walters@vt.edu 1-8804 Florence Huffman Florence.Huffman@vt.edu 1-6810

  4. What happens to your purchasing request? • If the purchase is covered by an existing contract, the order is written. • < $5,000 – The buyer has the option to obtain only one quote. • $5K to $50K – The state requires at least 3 bids. • > $50K – The state requires at least 6 bids. • If it is a legitimate sole source purchase (only one supplier) we will process the appropriate paperwork and place an order.

  5. Purchasing Office Staff Judy Poff Judy.Poff@vt.edu 1-9517 Vicky Moore Vicky.Moore@vt.edu 1-7953 Linda Walters Linda.Walters@vt.edu 1-8804 Florence Huffman Florence.Huffman@vt.edu 1-6810

  6. Information Technology Acquisitions • Process hardware and software purchases for the campus. • Negotiate and administer software site licenses and large-volume software purchases. • Operate a Student Software auxiliary to supply software to students.

  7. Software Distribution has moved to Torgersen Hall. Torgersen Bridge 3rd Floor Room 3220

  8. Department Software Distribution Office Staff Louie Price 1-7225 Nancy Light 1-4736 Kathy Williams 1-7836 Brenda Kessling Aimee Messer Email - Software@vt.edu

  9. Department Software Distribution

  10. Virginia Tech Microsoft Contracts

  11. Virginia Tech Microsoft Contracts • Select Contract • “Pay as you use” agreement. Departments purchase products from ITA and ITA pays Microsoft at the end of the month. • Wide variety of products available at reasonable prices. • Used by the majority of departments to purchase Microsoft products.

  12. Virginia Tech Microsoft Contracts • Campus Agreement Contract • Predetermined list of products available for one annual cost per department or college. • Microsoft Office XP Professional (Product suite of Word, Excel, Outlook, PowerPoint and Access) • Microsoft FrontPage 2002 (Office web site creation and management solution) • Microsoft O/S upgrades • Microsoft Visual Studio 6.0 Professional (VB, C++, J++, FoxPro, InterDev, MSDNL) • Microsoft Project 2000 • Microsoft BackOffice CAL

  13. Virginia Tech Microsoft Contracts • Campus Agreement Contract • Used by Engineering, Computer Science and Building Construction to license their faculty, staff, labs, and students.

  14. Virginia Tech Microsoft Contracts • Campus Agreement Contract • Costs • ~ $50/staff or faculty member • ~ $25/student • You must annually license your entire department faculty and staff; student licensing is optional.

  15. Virginia Tech Microsoft Contracts • Campus Agreement Contract • Costs • If you decide to cancel this license, you must pay ½ your total department license fee and you lose your right to Campus Agreement software. • You must purchase new Microsoft licenses for products you still need to use.

  16. New Campus Agreements will offer a more flexible mix of products; however, the same annual renewal costs will apply. • Microsoft Office XP Professional (Product suite of Word, Excel, Outlook, PowerPoint and Access) • Microsoft FrontPage 2002 (Office web site creation and management solution) • Microsoft O/S upgrades • Microsoft Visual Studio 6.0 Professional (VB, C++, J++, FoxPro, InterDev, MSDNL) • Microsoft Project 2000 • Microsoft BackOffice CAL

  17. Could we use Campus Agreement to license the entire campus? Yes… but… 35,000 students (includes part-time, off-campus students) 6,000 faculty and staff

  18. Could we use Campus Agreement to license the entire campus? Yes… but… 35,000 students (includes part-time, off-campus students) * $25 = $875,000 6,000 faculty and staff * $50 = $300,000 > 1 Million $ annual cost

  19. If your department would like to participate in a next year’s Campus Agreement contract, please contact Joe Kelley. 1-3245 Joe.Kelley@vt.edu