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How To Guide – Workflow BCS. Lars Lobe SAP AG. Overview. Way of working Automatic Workflow Customizing Type Linkage Activation of Workflow for BCS Role Definition Trouble-shooting. Automatic Workflow Customizing. Execution:

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  • Way of working
  • Automatic Workflow Customizing
  • Type Linkage
  • Activation of Workflow for BCS
  • Role Definition
  • Trouble-shooting
automatic workflow customizing
Automatic Workflow Customizing
  • Execution:
      • The user has to belong to user group for authorization check ‘SUPER’(to maintain in transaction ‘User Maintenance’; tcode SU01)
  • Transaction SWU3

Press ‘Perform Automatic Workflow Customizing’

type linkage i
Type Linkage I
  • Transaction Workflow Builder Transaction code: SWDD
  • Workflow template WS12300025
  • Workflow template WS1230026

Press Basic Data

type linkage ii
Type Linkage II

Press these icon

Press this Icon

type linkage iii
Type Linkage III

Task is active

maintain tasks i
Maintain Tasks I
  • Assigning agents to the tasks
    • TS12300025 FMBCS: Decision about Budget
    • TS12300027 FMBCS: Create a pre-posted document
    • TS12300029 Decision to create a new doc with ref
    • Use Transaction PFTC to add the correct agents.
maintain task i
Maintain Task I

Press Display Icon

maintain tasks ii
Maintain Tasks II
  • Choose ‘Additional Data->Agent assignment->Maintain’
maintain agents
Maintain Agents

Choose ‘Create agent assignment…’

and assign all responsible users, org-units… to this task

role definition accounting iii
Role Definition – Accounting III
  • Maintenance of role definition for accounting in customizing for Public Sector Management
role definition accounting iv
Role Definition – Accounting IV
  • Five steps to create the FM-Role Definition
    • The document classes are predefined
      • BCSBU – BCS
      • BUDGT – FBS
    • Assignment of document category to document class is predefined
      • 910 – BCSBU
      • 900 – BUDGT
    • Definition of FM account assignment groups
    • Definition of FM amount groups
    • Defining the FM role definition
role definition accounting v
Role Definition – Accounting V
  • Definition of FM Document Classes
role definition accounting vi
Role Definition – Accounting VI

Assign FM Document Category to the Document Class

role definition accounting vii
Role Definition – Accounting VII

Assign Groups for FM roles

role definition accounting viii
Role Definition – Accounting VIII
  • Definition of FM amount groups
role definition accounting vx
Role Definition – Accounting VX
  • Defining the FM role definition
role definition accounting x
Role Definition – Accounting X
  • Assigning an org unit, a job or a position to the FM account assignments
result i
Result I
  • After doing all these settings and creating preposted documents, items should appear in the workflow inbox.
  • Transaction Business Workflow; tcode SBWP
trouble shooting i
Trouble Shooting I
  • Events
    • Check, whether events are created correctly and an receiver was maintained correctly in the type linkage
      • Switch the event trace on/off: tcode SWELS
      • Display the event trace: tcode SWEL
trouble shooting ii
Trouble Shooting II
  • Workflow Log
    • Displaying the workflow log to analyse other workflow errors:Transaction Work Item Selection; tcode SWI1