SMS4AVIATION,LLC

1. SMS4AVIATION,LLC Introduction to Safety Management Systems This presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit That document should be used to provide supporting notes for this presentation.This presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit That document should be used to provide supporting notes for this presentation.

2. SMS- WHAT IS IT? Formal , Top-down business-like approach to managing safety risk in the operation. It includes systematic procedures, practices, and policies for the management of safety. This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

3. WHY?

4. WHEN?

6. SMS Requirements Two main goals of the SMS: Continuous Improvement Develop a safety culture within the organization Benefits of SMS implementation: Improves overall performance of the organization Structured approach to identifying work-related risks Its effectiveness is tested using an Internal evaluation program This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

7. SMS Requirements 1. SMS Policy Clear statements of… overall safety objectives a commitment to improving performance individual responsibilities a commitment to consultation and training requirement for proper reporting and policy review This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

8. SMS Requirements 2. Planning Procedures for hazard identification, risk assessment and implementation of control measures and mitagtions compliance with legal requirements Documented SMS objectives Program for achieving the objectives This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

9. SMS Requirements 3. Implementation and Operation roles and responsibilities training programs communication to and from employees controlled documentation identification and control of risk accident and emergency plans This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

10. SMS Requirements Checking and Corrective Action (IEP) monitor and measure performance investigation of reportable occurrences maintenance of records Safety management system audits This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

11. SMS Requirements Management Review senior management ensure the SMS is : suitable for the organization adequate to cope with all operations effective in minimizing risk These requirements are summarized in the following diagram… This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

12. Elements of Successful SMS Management This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

13. Elements of Successful SMS Management Policy should be kept under review and modified to keep pace with changes in: legislation working environment innovations in working practices The process should be seen as a continuous CYCLE of improvement. This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

14. Defining SMS Policy Create a policy statement document-(Vision Statement) Check it against the guidelines and framework notes Publish it and ensure that everyone has access to it Does everyone understand their individual roles & responsibilities? Ensure there is a process to keep it under review This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

15. Creating a Plan Planning is mainly about … managing the Safety risk for everyone who is involved with all your organization’s activities and include all stakeholders, top management and employees from all departments This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

16. The Planning Process Identify all possible hazards Routine and non-routine activities Employees, contractors and visitors Facilities provided by third parties Document all findings and keep up to date This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

17. The Planning Process Assess the Risks How likely is that an occurrence could happen? (use up to 5 categories) 1=very unlikely, 2=unlikely, 3=likely, 4=very likely, 5=inevitable How severe would the consequences be if it happened? (use up to 5 categories) E=no injury, D=slight, C=minor, B=major, A=fatal This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

18. The Planning Process 3. Classify the Level of risk Acceptable - No action required Tolerable - Control and monitor Moderate - Make efforts to reduce the risk Substantial - Halt work until risk has been reduced Intolerable - Work prohibited This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

19. The Planning Process Determine appropriate control measures Aimed at reducing the risk levels Determine what actions are to be taken Mitigate as necessary to ALARP Cost/benefit analysis This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

20. The Planning Process Define a system for ensuring that action is taken: Draw-up an action plan Who has responsibility for implementing the controls? How are they recorded? How often should they be reviewed? This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

21. The Planning Process Ensure that legal and other SMS requirements are met: Legal regulation may vary according to the nature of your working activities Local regulations vary: check with your nearest SMS authority All employees should be kept up to date with the latest applicable information This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

22. The Planning Process Set objectives for eliminating or minimizing the risk Set targets for management actions Objectives should be SMART Specific, Measurable, AttainableRealistic, Time based This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

23. The Planning Process Establish a management program for achieving the objectives and Goals: Who is responsible for achieving the objectives? How and by when are the objectives to be achieved? This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

24. Implementation and Operation 1. Structure and Responsibilities One manager to be given responsibility for SMS Responsibilities should be appropriately documented Promote the idea that all employees are responsible for Safety Management System This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

25. Implementation and Operation 2. Training, awareness and competence All employees must be competent to carry out their duties Carry out a training needs analysis Provide training in a systematic way This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

26. Implementation and Operation 3. Consultation and Communication Involve employees inn the development and review of risk management policies Consult on the introduction of new procedures Elect an employee representative This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

27. Implementation and Operation 4. Documentation Review documentation and information needs Maintain information in any appropriate format, e.g., paper or electronic This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

28. Implementation and Operation 5. Document and Data Control Documents must be available when required, including in emergencies Who will keep documents up to date? Ensure information is understandable by user groups This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

29. Implementation and Operation 6. Operational Control Establish procedures to control identified risks Include client or external premises Consider in particular: hazardous tasks and materials maintenance of safe facilities and equipment This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

30. Implementation and Operation 7. Emergency preparedness and response  Maintain plans for responding to emergency situations and test regularly: What is likely to occur? Who will take charge? Evacuation procedures Notifying emergency and other services Protection of vital records and equipment This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

31. Checking and Corrective Action 1. Performance measurement and monitoring (IEP) Establish procedures to measure performance regularly, including: Proactive measures to monitor compliance with legislation, regulation Reactive measures to monitor accidents, near-misses, incidents Have procedures for the maintenance and calibration of any monitoring equipment This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

32. Checking and Corrective Action 2. Accidents, incidents, non-conformances and corrective and preventive action What action will be taken when an accident or non-conformance occurs? Causes should be analysed regularly and conclusions drawn Review management system to check for shortcomings which may have contributed to the hazardous event This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

33. Checking and Corrective Action 3. Records and records management SMS records should be: Easily identifiable Protected against damage or loss Able to demonstrate conformance with the SMS specification This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

34. Checking and Corrective Action 4. Audit Periodic audits should be carried out to: Determine whether the Safety Management System has been properly and effectively implemented Review the results of previous audits Provide management information This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

35. Checking and Corrective Action 4. Audit (continued) There are six stages in establishing an audit system: Setting policy Preparing procedures and aids Planning and managing Selecting the audit team Collecting data Reporting This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit

36. Management Review Strategic in its focus  Will consider, for example: Suitability of current SMS policy Adequacy of current risk assessment procedures Effectiveness of inspection process Results of management system audits Investigations into accidents and incidents Effects of foreseeable changes to legislation or technology This presentation supports the “Guidance for Implementation” document supplied with the OHSAS ToolkitThis presentation supports the “Guidance for Implementation” document supplied with the OHSAS Toolkit