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Cindi PMER Workshop 12 March 2007 (Please note photographs have been removed for emailing purposes) Situational Analysis The scale of the epidemic: By mid-2007 the number of maternal orphans is estimated to have increased to over 1.7 million

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Presentation Transcript
slide1

Cindi PMER Workshop

12 March 2007

(Please note photographs have been removed for emailing purposes)

situational analysis
Situational Analysis
  • The scale of the epidemic:
  • By mid-2007 the number of maternal orphans is estimated to haveincreased to over 1.7 million
  • As a result of the ongoing increase in the number of deaths, maternal orphan numbers are forecasted to reach 2.1 million by 2010
  • Approximately 450 children are orphaned each day

Our required response:

  • Remain flexible in order to adapt to the changing environment for example e.g. take training in-house or develop materials
  • To work with organisations that are struggling and where the need is prominent e.g. work in Xariep area (grant-maker with geographic scope and depth of services)
  • Strong focus on money management and accountability
  • Starfish needs to raise vast quantitiesof funding to reach the vast quantities of children – raised from individuals, Corporates, Agencies and Trusts
our value proposition
Our Value Proposition
  • Starfish is a premier grant-maker who acts
  • as a vital link between funders and grassroots projects, enabling donors throughout the world and communities across South Africa to achieve far more
  • than they ever could by themselves.  
  • The reputable and emotive Starfish brand is building a global community of individuals and institutions sensitised to the needs of orphaned and vulnerable children in South Africa. 
project strategy
Project Strategy
  • Key Programmes
    • Mentoring and Training Programme:
      • Building capacity of emerging community-based organisations
    • Grant-Making Programme (Holistic Care):
      • Funding CBOs and NGOs directly to care for orphaned and

vulnerable children

slide5
MER

Monitoring, Evaluation and Reporting

  • The Child is at the core of Starfish’s Monitoring, Evaluation and Reporting Strategy:
      • Starfish will be reporting on the number of children that are serviced by our M&T Programme as well as our grant-making partners
      • We encourage our partners to make available a minimum of three services to the children that they care for and are on their registers
      • Service package or the combination of services typically include nutrition, education and psycho-social support.
    • NGOs/CBOs contracted under grant-making programme reports six monthly: financial, data and narrative.
mentoring and training selection of cbos
Mentoring and Training: Selection of CBOs

Starfish involvement

Mentor involvement

CBO

timeline

 24mths

 18mths

  • We will confirm that these CBOs satisfy some additional criteria e.g.
    • Have demonstrated a commitment to working with children;
    • Are not already recipients of other substantial funding;
    • Are not operating in communities already funded by Starfish (or its donors)
mentoring and training programme

Starfish

CBO

CBO

CBO

OVC

OVC

OVC

Mentoring and Training Programme

R

R

R

Service Provider:

Orphan Care

Training

Service Provider:

Organisational

Capacity Building

Training

Mentoring

Services

More Community Based Organisations (CBOs) are enabled to serve more children, more effectively, by Starfish providing:- direct funding;- mentoring to build organisational capacity;- training on how to care for Orphaned and Vulnerable Children (OVC).

service providers org cap dev
Service Providers: Org. Cap. Dev.
  • Selection of Organisational Capacity Developer:
  • A critical success factor of our Mentoring and Training Programme is effective mentoring – we therefore look to partner with local organisations that understand and have relationships in the communities e.g.
    • EC: Barnabas Trust
    • NW: Ragoga, Seboka
    • LIM: Choice
    • FS: T&P
    • Gauteng: Unsung Heroes Etc.
  • Services: Usually 2 year programme of mentoring including the following:
    • Vision, Mission, Planning;
    • Organisational Structures – management, trustees;
    • Basic Bookkeeping;
    • Teamwork, conflict management;
    • Proposal writing
    • MER Capacity building
    • Etc.
cbos expected outcomes
CBOs: Expected Outcomes
  • CBOs retain their identity – not “Starfish projects”, but “projects supported by Starfish”;
  • CBOs expected to absorb OVC in their community – not expected to become national NGOs!
  • CBOs are “semi-sustainable” after 18 mth programme – will require ongoing “trickle” funding, but Starfish should not be the sole funder!
focus on basic safety net of services
Focus on Basic Safety Net of Services
  • In the context of the HIV/AIDS epidemic in SA, Starfish’s focus is on providing a “basic safety net of care” i.e. addressing holistic needs, in a basic, rather than comprehensive way.
  • CBOs are capacitated to deliver a range of basic services to OVCs which are:
    • Selected by the community based on priority needs, and
    • Do not require significant ongoing funding - so the community can sustain delivery of the selected services.
cbo reporting

Starfish

CBO 2

CBO 1

CBO Reporting

Monthly Reports:

10th: Financial Report (Budget vs Actuals)

10th: Statistics Report

Quarterly Reports:

10th Mar, 10th Jun, 10th Sep, 10th Dec: Narrative Report

Mentoring

Organisation

Monthly Reports:

15th: All CBO Financial Reports

15th: All CBOStatistics Reports

Quarterly Reports:

15th Sep, 15th Dec, 15th Mar, 15th Jun : All CBO Narrative Reports

essence of the reporting
Essence of the Reporting

Households

Services and Caregivers

OVC

slide13
MER

Monitoring, evaluation and reporting

  • Deepening our understanding of the services that are offered by our partners, and where Starfish funding is utilised or leveraged, via.
    • Contracting with partners
    • Monthly data and quarterly narrative project reporting
    • Detailed Financial reporting
  • The Monitoring and Evaluation strategy will extend to the care workers and mentoring service providers in the Mentoring and Training Programme:
    • Care worker - ratio to children, training participation
    • Service providers – monitoring of service delivery
salient points on m e for programmes
Salient points on M&E for Programmes
  • Monitoring and Evaluation (M&E) is integral to the project and part of the process (starts in planning phase already) – not an add-on
  • M&E should be driven by the project and not the donor. Donor may guide requirements but project should be aware of their information needs
  • Beneficiary participation in M&E is very important – some processes should allow for beneficiary input
  • Relationship between Donor and NGO or CBO is very important to continuously align expectations
  • Capacity Building within CBO to be able to perform M&E is very important
  • Budget and Plan for learning activities – example after pilot ensure there is enough time to re-plan activities if necessary.
what does it mean for starfish
What does it mean for Starfish?
  • Education and raising awareness in terms of the information that can be useful for the CBO – Mentor workshops
  • Programme managers to spend time on their own information requirements and the CBO information requirements
  • Keep error/issue logs on the reports received from projects. Document the learning and SHARE
  • Make sure that reporting cycles are documented on the implementation plans
  • Creating learning forums – especially with mentors quarterly meetings to allow for the recognition and definition of what was learned.
  • Investigate what resources we can use to analyse our information against?
a new world view
A New World View

“No problem can be solved from the same consciousness that created it. We must learn to see the world anew.” -- Einstein