Nrc assessment of research doctorate programs kick off for program contacts
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NRC Assessment of Research-Doctorate Programs Kick-off for Program Contacts Introductions Rebecca Bryant Sally Mikel Karen Carney Dean Richard Wheeler, Institutional Coordinator Carol Livingstone, DMI Barb Welge, Planning & Budgeting Assumptions

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Introductions

  • Rebecca Bryant

  • Sally Mikel

  • Karen Carney

  • Dean Richard Wheeler, Institutional Coordinator

  • Carol Livingstone, DMI

  • Barb Welge, Planning & Budgeting


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Assumptions

  • May not yet know how you fit into the NRC Assessment project here at Illinois

  • Worried about finding & validating data

  • Have a lot of questions

  • Anxious about ratings!


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Goals for Today

  • Provide general overview of NRC Project process at Illinois

  • Identify resources that can help

  • Discuss the “division of labor” for your collection of program-level data

  • Hopefully help you feel less anxious about the process


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Ask Questions

  • Please ask questions

  • If these relate to topics covered in depth later in the agenda, we may ask you to hold questions.


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Agenda Items

  • Thumbnail Guide to NRC Questionnaires

  • Resources

  • Role of NRC Program Contacts & Graduate College

  • List of Programs

  • Program Questionnaire & Your Role


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Thumbnail Guide to NRC Questionnaires

  • Four main questionnaires collect data from four different perspectives:

    • Institutional

    • Program

    • Faculty

    • Student

  • Summer/Fall timeline

  • Challenges


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    Resources

    • Graduate College maintains up-to-date NRC information—see handout.

    • www.grad.uiuc.edu/nrc


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    Have questions?

    • Emailgradnrcsurvey@uiuc.edu

    • This is the most reliable way to reach one of us in the Graduate College over the summer months.

    • We will respond as soon as possible.


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    Graduate College Role

    • Coordinate campus project, data collection, and communications

    • Collaborate with university institutional researchers to facilitate data gathering from a multitude of resources

    • Facilitate data collection for doctoral programs

    • Communicate with and submit data to NRC


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    Provost

    NRC

    DMI

    Students

    GRADUATE COLLEGE

    P & B

    Faculty

    Doctoral Programs


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    Role of NRC Program Contacts

    • Collaborate closely with GC to validate data:

      • Faculty

      • Students

      • Postdoctoral scholars

    • Complete Program Questionnaire in collaboration with Graduate College

    • Encourage faculty participation in faculty survey


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    A note on the NRC Project & Timeline

    • The timeline we have provided you could change.

    • A lot of decisions still need to be finalized by NRC

      • We still expect changes to Faculty & Student Questionnaires, and small changes to Program Questionnaire

      • NRC has not yet begun IRB review

      • Still unclear on how surveys/data will be delivered

      • NRC receiving pressure to extend timeline


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    List of Participating Programs

    • First part of the Institutional Questionnaire

    • Mapping of Illinois programs to NRC taxonomy due June 30

    • Mapping document & NRC taxonomy available on GC NRC web site, www.grad.uiuc.edu/NRC/taxonomy.cfm.

    • Contacting dept heads (cc: NRC contacts, DGS) for verification


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    FAQ’s Answered

    • One UIUC program  1 primary field, (with the option for 1+ additional field(s)

    • Multiple UIUC programs may map to the same NRC field, but will be rated as separate programs

    • Additional fields will not be rated (Note: this is our current understanding.)

    • Questions?


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    Your Role?

    • Visit the web site at www.grad.uiuc.edu/NRC/taxonomy.cfm to review mapping

    • Verify that your department head has reviewed the taxonomy mapping

    • Contact us before June 30 if you have questions


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    The Program Questionnaire

    What do YOU need to know?


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    Program Questionnaire Overview

    • The only questionnaire that directly impacts your program

    • The most data-rich questionnaire

    • One for each participating program

    • Completed jointly by GC & your program

    • Due to NRC in December


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    Program Questionnaire Completion

    • Collaborative

      • www.grad.uiuc.edu/nrc/pgm_questionnaire.htm

      • Graduate College addresses data-intensive questions

        • Access to institutional resources and data sets

        • Consistency between programs and with peer institutions

      • Programs answer remaining questions

    • Multi-stage data gathering & review process


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    Your Role

    • Complete GC Doctoral Program Survey

    • Review Faculty Lists

    • Review Student Cohorts

    • Review Postdoctoral Scholars

    • Validate responses completed by Graduate College

      • GC will provide additional resources

    • Complete questions not addressed by GC

    • Review final draft before submission


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    Graduate College Doctoral Program Survey

    • Preliminary data gathering, via web-based survey

      • Admission & candidacy

      • Preliminary question completion

  • Your participation is essential for us to provide you with the completion matrix and many other program questionnaire questions


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    Your role?

    • Complete by June 30 & return to the Graduate College


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    Faculty Lists

    • Needed for:

      • Program Questionnaire

      • Faculty Survey


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    NRC Faculty definitions

    • Core

    • New

    • Affiliated

    • (Other faculty)

    • (Other committee members)

      Note:

      • Emeritus faculty should not to be included

      • Should not include “outside readers” for dissertations


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    Core Faculty

    Faculty members who are currently employed at your university, have a formal appointment to your program, and who satisfy at least one of the following criteria:

    • Chairs or has chaired a dissertation committee in the past 5 academic years (2001-2002 through 2005-2006).

    • Serves on committees on doctoral admissions or curriculum for the doctoral program.

    • Serves or has served on a dissertation committee in the program in the past 5 years and does not hold emeritus status.


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    New Faculty

    Faculty members who have been

    • hired in tenured or tenure-track positions in the past 3 academic years,

    • are currently employed at your university, and

    • who are expected to become involved in doctoral education in your program.


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    Affiliated Faculty

    Faculty members who are not part of your program but who have

    • served on dissertation committees in your program in the past 5 years and

    • are currently employed at your university.


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    Faculty Lists

    • Early/mid July: GC will send you a preliminary list of faculty for your program,compiled from various campus data sources

    • Validate and add/subtract names & return by late July

    • You will have a second chance to review in early September

    • NRC submission deadline: Sept 15


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    Sources for Faculty Lists

    • Dissertation Committees

    • Tenure Track Academic Appointments (as of May 1)


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    Faculty—Issues & Concerns

    • How will you represent a faculty member’s distribution/split appointments?

    • Can a faculty member be listed as “core” in more than one department?

    • How will the faculty lists be produced? Delivered?

    • Other questions?



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    Student Cohort

    • A cohort is the group of students entering a doctoral program in a given academic year

      • Needed for completion matrix (question C11)

      • Also will be used for other questions

        • Prior master’s degree

        • Attrition

        • Student Support (part E)


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    Student Cohort

    • Identify all students who are associated with a program

      • Check multiple sources

    • Separate out master’s from PhD

      • Early attrition

      • New to campus

    • Determine year of entry

      • Based on first year of graduate enrollment on campus


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    Student Cohort

    • Examine all doctoral student activity for this program from 1994-2006 to build a preliminary list of students

      • Graduate Admissions

      • Graduate Registrations

      • Preliminary and/or Final Tests

      • PhD Degree Granted


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    Student Cohort

    • Program Review

      • List of Included Students

        • Student identification information

        • Cohort year

        • Justification for inclusion

        • Graduate entry date

      • Other students


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    Faculty Survey

    • Faculty Surveys will be distributed electronically

    • Alert faculty in your program to expect the survey & encourage their participation.

    • Distribute information in advance to facilitate completion of the survey

    • October distribution. Dec close.


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    Have questions?

    • Emailgradnrcsurvey@uiuc.edu

    • This is the most reliable way to reach one of us in the Graduate College over the summer months.

    • We will respond as soon as possible.


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    Student Survey

    • Student Surveys will be distributed electronically (for eligible programs)

    • Alert student in your program to expect the survey & encourage their participation.


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    Have questions?

    • Emailgradnrcsurvey@uiuc.edu

    • We will respond as soon as possible.