Test Coordinator’s Manual2008Produced by the Department of Elementary and Secondary Education in collaboration with CTB/McGraw-Hill and STL RIFs
2008 MAP Test Coordinator’s Manual (TCM) The TCM is primarily focused on the responsibilities of: • District Test Coordinators (DTC) • School Test Coordinators (STC) The TCM also contains: • An Overview • Timelines • A Glossary of Terms
Missouri Assessment ProgramMAP 2008Communication Arts…….Grades 3-8 & 11Math………………...........Grades 3-8 & 10Science…………………...Grades 5, 8 & 11
Dates to Remember: Arrival of Materials Feb. 20-27, 2008…………..Test Coordinator packages to district March 3-14, 2008………….Test Materials arrive in districts Testing Window March 31-April 25, 2008…. Administer Assessments Testing Materials April 11, 2008………………Deadline for ordering additional testing materials without incurring additional shipping cost NOTE: If testing materials are ordered after April 11, the district will be responsible for paying the shipping costs. April 21, 2008………………Final deadline for ordering additional testing materials
Dates to Remember: Return of Materials April 28, 2008………………Deadline to contact CTB/McGraw-Hill for pickup of testing materials May 1, 2008………………..Deadline for testing materials to be picked up by CTB’s transportation vendor Test Results August-October 2008……..Reports shipped to districts
DTC’s Responsibilities: • Checks, reviews and distributes testing materials to the STC • Trains STC on MAP processes • Assumes STC role when necessary • Guarantees security for all testing materials • Communicator between district and CTB (MAP Service Line 1-800-544-9868) • Collects and returns all testing materials to CTB/McGraw-Hill
STC’s Responsibilities • Receives and checks all testing materials from the DTC • Assumes DTC role when necessary • Guarantees security of all testing materials • Disseminates Examiner’s Manuals • Trains all Examiners • Checks Group Information Sheets (GIS) • Completes School/Group Lists • Collects all testing materials after testing, checks and organizes materials for return to the DTC
Examiner’s Responsibility • Examiner responsibilities are addressed in the 2008 MAP Test Examiner’s Manual provided for each grade 3-8, 10 and 11.
Summary of 2008 Changes(p. 2) • 2008 MAP includes all required tests, bound together in one book: • Communication Art • Mathematics • Science • Organized in this order Content area labels are not required. • Scorable and unused test materials MUST be boxed separately. • High School Test Booklets are still individual content areas: • Math Grade 10 • Comm. Arts Grade 11 • Science Grade 11
A Missing Test Materials Form is used to notify CTB of contaminated and/or destroyed test books. Form included in the Test Coordinator’s Kit. Changes(cont.) • Voluntary Social Studies assessment will not be offered in 2008. • In 2009-2010 Government and American Historyrequired EOC Assessments. • Field test items are embedded throughout the operational form of the MAP this year.
A singleSchool/Group List for all books is being used this year. • One Group Information Sheet (GIS) per grades 3 -10 • Two GIS for 11th grade: • One GIS for C.A.; & • One GIS for Science. Changes(cont.)
Changes(cont.) • Changes in STC’s responsibilities now include: • Packing test materials in the return, shipping boxes; and • Affixing the return, shipping labels. • Test materials are now required to be shipped in GREEN shaded boxes provided by CTB/McGraw-Hill.
After testing, the STC should collect and securely destroy all Examiner’s Manuals. A 5% overage of test books is included in each school’s shipment. Plus, a 5% overage is also sent to the DTC. Front cover of the test book has a new line for district and school name. This information is needed on books without pre-code labels. The Test Book Accountability Formreplaces the Security Barcode Verification Form. Changes(cont.)
Neither an SIS nor a blank test book will be returned for students taking the MAP-Alternate Assessment (MAP-A). • A new bubble was added for the Blind/Visually Impaired student who does not read Braille: 04 Oral Reading – Blind/Partial Sight. Changes(cont.)
Guidelines for Testing (p3) NCLB requires all eligible Missouri students to take the MAP test. Only two groups are exempt: • Group 1: MAP-Alternate (MAP-A) • Group 2: ELL students in the United States, 12 months or fewer, may be exempt from taking only the Communication Arts test.
Guidelines for Testing (p3) The following are examples of special populations: • IEP students • The IEP team determines the individual accommodations for students • Any accommodation should be bubbled on SIS • Individual Accommodation Program (IAP 504) students • IAP 504 students can receive the same accommodations as IEP students • Any accommodation should be bubbled on SIS
Guidelines for Testing (p4) Students Testing Out-of-District: • The DTC (where the student is enrolled) delivers the testing materials to the serving districts/agencies • After testing, the completed materials are returned back to the DTC • A GIS must be completed and placed with the book(s) to determines where students’ results will be reported
Guidelines for Testing (p4) Homebound Students: • Must take the test if they are receiving homebound services • Must have test administered by a trained Examiner who guarantees the security of testing materials • May be tested either at home or school
Guidelines for Testing (p4) Homeschool Students: • May take part in the MAP with the local district at the district’s discretion • Must test if enrolled in a MAP content area • Must test at local school • Each homeschooled student will have their own GIS • Should not be in core data and will not have bar code label
Guidelines for Testing(p4) Missouri Virtual Instruction Program (MoVIP) • Only non-public school students will be taking the MAP at designated testing centers across the state.
Guidelines for Testing (p4) Student Make-up Sessions:
Guidelines for Testing (p5) Student Absences • Write student’s name on front of the unused test book • Affix student barcode label if accurate • Complete SIS if student barcode label is inaccurate • Code SIS for absences • Return test book with scorable books
Guidelines for Testing (p5) Large Print/Braille Procedures: • Must be transcribed to a “Form A” regular edition test book to receive score • Large Print and Braille editions must be labeled, “Contents transcribed to a regular test book -- DO NOT SCORE” • Must return Large Print and Braille editions with the unused testing materials • See Braille Omit Return Instruction Sheet for specifics on handling and packaging
Guidelines for Testing (cont.) Translators: For Mathematics and Science MAP Assessments only: • Tests can be read to students in their native language • ELL students can use their native language to give oral or written responses to assessment items • ELL students’ responses must be translated into English and scribed verbatim into a regular test book • Translators must be trained in administering the MAP • Translators can review tests before administering the test in a secure environment • Translators must guarantee security of MAP testing materials • ELL accommodation codes apply (see Examiner’s Manual codes).
Guidelines for Testing (p6) Invalidations • Three categories for test invalidation: • Student discovered cheating • Examiner paraphrased test questions in any content area • Examiner reads any part of the Communication Arts test to student(s) other than students who are Blind/Visually impaired who do not read Braille .
Guidelines for Testing (p6) Invalidation Procedures:The STC must: • Be in agreement with Examiner regarding the test invalidation • Complete the Teacher Invalidation grid on the SIS • Provide demographic information to the DTC • Include invalidated test materials with the scorable testing materials The DTC must: • DTC sends written communication to the Director of Assessment at DESE and a copy to Director of Accountability, Data and Accreditation. Also retain a copy in district files.
Test Coordinators Roles pp 7-8 Check lists for DTC and STC: • Convenient check lists are provided to the DTC and STC on pages 7 and 8 of the TCM • DTC and STC must ensure all functions are completed • DTC and STC share responsibilities for both check lists if either are not available to fulfill their duties
Test Coordinators Roles (p 9) Student Barcode Labels: • Student barcode labels are in the Test Coordinator’s Kit • Student barcode labels include: • Information from MOSIS Phase III (pre-code system) • Demographic information (but not all biographical data) from the pre-code file • CTB-McGraw-Hill prints and provides: • One biographical master label • Two student barcode labels • DTC and STC do the following: • Check student barcode label against the student pre-code roster for accuracy • Determine accuracy of labels • Handle exceptions appropriately
Handling Student Barcode Labels Error in: Student Name, Birth Date, Gender, Race/Ethnicity, and MOSIS ID Don’t use barcode; bubble in all info on SIS Place two blank labels over the incorrect label and then bubble all information the SIS If label is affixed and then found to be wrong
Using Student Barcode Labels Place blank label over incorrect label; and Then affix correct label Wrong student label is affixed Notify local student data management person to enroll/submit the student in core data. Bubble in all info on SIS Leave barcode area blank! No student barcode label
Step 1: Review Testing Materials (pp 11-12) • Test Coordinator’s Packet DTC folder STC folders • Testing Materials • If not sufficient materials to administer the test immediately call Missouri Assessment Program Service Line 1-800-544-9868 • See Order Additional Testing Materials Chart deadline dates p. 12
Step 1: Review Testing Materials(p 11) DTC Folder • District Packing List • District Cover Letter • Materials Ordering and Inventory Information Flyer • Test Book Accountability Form • Add/Short Form – District • Missing Test Materials Form • Braille Omit Return Instruction Sheet • Student Barcode Label Instruction Sheet • Test Coordinator’s Manuals • Blank District Return Shipping Labels: • Blue for scorable materials • White for unused Inventory
Step 1: Review Testing Materials(p 11) STC Folder • School Packing List • School Cover letter • Add/Short Form – School • Braille Omit Return Instruction Sheet • School Group Lists (SGL) • Group Information Sheet (GIS) for each teacher and grade • Test Coordinator’s Manuals • Blank Green stock labels • Return Shipping Labels: • Blue for scorable materials • White for unused Inventory • Student Barcode Label Instruction Sheet • Student Pre-code Roster • Blank Barcode Label Stock • Student Barcode Labels
Step 1: Review Testing Materials(p 12) Testing Materials: • Packaged by school • Shipped to the district’s office or the designated address used in the online order • Include: • Examiner’s Manuals • Test books • Large white envelops • Ancillary testing materials
CORRECTION • An error exists on the 2008 8th/10th grade Math reference sheet that was already printed and shrink-wrapped. DESE and CTB made the correction last May when the error was first discovered; however, the corrected version did not make it to CTB’s Manufacturing department. • The second part of the Midpoint Formula should be (b+d)/2, not (b+c)/2. • An errata sheet (a correction sheet) will be mailed, notifying schools of the error and providing the correction. • Additionally, on DESE’S website, the corrected version has been posted that schools may download and print.
Step 1: Review Testing Materials(p 12) Verify Shipment: • Compare packing list material against shipment • Follow procedures for ordering more materials if needed, using Add/Short Form
Map Spring 2008Ordering Additional Testing Materials Missouri Assessment Program Service Line 1-800-544-9868
Step 2: Distribute Testing Materials(p 13) Security Barcode: • Used for test book security • Used for inventory – each book consecutively numbered • Used to ensure 100% accountability of test books • Used for missing inventory reports generated by CTB/McGraw-Hill • Used by DESE to track barcode numbers, district and school name • Located on lower right-hand corner directly above “Spring 2008”
Step 2: Distribute Testing Materials(p 13) Test Book Accountability Form: • This form replaces the past Security Barcode Form • Deals with the security barcode information • One copy is needed for each school in the district • The form is used to ensure 100% accountability of test books • Instructions for the DTC and STC are outlined on page 13 - 15 in TCM • Pretest and post-test responsibilities regarding the form apply to both the DTC and STC • This form or a copy of it is never given to the Examiners
Step 2: Distribute Testing Materials(p 13) DTC’s Pretest Administration: • Maintains security • Tracks security barcodes to confirm start and end barcode numbers for each shrink-wrapped bundle using Test Book Accountability Form • Matches numbers with packing list • Reports discrepancies to CTB • Check that each STC has the testing materials that they need
Step 2: Distribute Testing Materials(p 14) STC’s Pretest Administration: • Maintains security • Open shrink wrap bundle and verify bar code order of the test books and packing list • Report any discrepancies on the Test Book Accountability Form and notify DTC • Keep Test Book Accountability Form—Do not give to Examiners
Step 2: Distribute Testing Materials(p 14) Examiner’s Pretest Administration: • Maintains security • Count and document the number of books received • Document bar code information
Step 2: Distribute Testing Materials(p 14-15) Examiner’s Post-test Administration: • Maintains security • Assemble and organize testing materials to return to the STC • Count books and verify barcode • Check SIS accuracy • Separate used and unused books • Place the “To-Be-Scored” test booklets in large white envelopes (Do NOT seal the envelopes)
Step 2: Distribute Testing Materials(p 15) STC’s Post-test Administration: • Maintains security • Verify return of all test booklets • Complete lines 6 & 7 on Test Book Accountability Form • Separate “To-Be-Scored” from the unused test books and put them in separate boxes (DO NOT seal the envelopes) • Affix the shipping labels on all boxes • Return all boxes and the Test Book Accountability Form to DTC • Keep a copy of the Test Book Accountability Form and any other documentation in your records • Any books not accounted for should be documented on Lines 9 and 10 of Test Book Accountability Form. • STC is responsible for 100% rate of return of all test books
Step 2: Distribute Testing Materials(p 16) DTC’s Post-test Administration: • Maintains security • Verify accuracy of the Test Book Accountability Form from each school • Check for signatures • Fax all Test Book Accountability Forms from your district to CTB • Verify documentation of any contaminated test books. See page 16
Step 2: Distribute Testing Materials(p 16) DTC’s Post-test Administration, Contaminated Test Books: • Examiner notifies STC • Contaminated book must be: Recopied to new test book (same form) the STC/DTC or the student may have to start over with a new book • Securely destroy test at site • Complete a Missing Test Materials form • Complete an explanation with security bar number and demographic information • Fax copies of all documentation to CTB • When sending completed Test Book Accountability form to CTB, be sure to attach letters pertaining to contaminated test books
Step 2: Distribute Testing Materials(p 16 & 17) Ordering additional materials: • Each school will receive a 5% overage • The district will receive a 5% overage • Use school and district overage before ordering new materials • DO NOT SHARE TEST BOOKS BETWEEN SCHOOLS
Step 2: Distribute Testing Materials • Steps in the Life Cycle of Test Administration: • DTC guarantees the security of the testing materials. • DTC distributes the materials to all STC’s in the district. • DTC delivers appropriate testing materials forout-of-districtstudents, prior to the first day of testing. Also, the DTC makes arrangements for returning materials after testing is complete. • STC distributes the 2008 MAP Examiner’s Manuals to all who will administer the test as soon as possible. • STC collects all student draft work and scratch paper and securely destroys after testing. • DTC saves theirfolder and boxes for use after test administration.
Step 2: Distribute Testing Materials Security Testing Materials (p 17): • Testing materials shall not be photocopied, duplicated, or made accessible to non-testing personnel • Testing materials shall not be viewed by Examiners NOTE: The exceptions are ELL translators and Special Education teachers who are pre- selecting items • Testing materials shall not be left in an unsecured area at any time, for any reason -- must be locked in room or cabinet at school or district office before, between and after testing sessions • Test books shall not be shared between schools