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Efficient Procurement Procedures for University Supplies

Streamlined process for ordering supplies from approved suppliers through PECOS, including approval, selection, VAT treatment, and order changes. Simplify requisition and delivery process with clear steps and guidelines.

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Efficient Procurement Procedures for University Supplies

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  1. Approver Raises Order (Consolidated or Non Consolidated Supplier) Can order be approved? Fill out shadow PECOS form • Orders completed on PECOS -> • Supplier selected • Goods chosen • Budget codes selected • VAT treatment chosen • Attachments/comments added (as appropriate) Order sent to approvers of account codes selected Y Approved order sent to supplier Supplier fulfils order N Goods received by stores on PECOS Order returned to requisitioner to change/cancel Is order for consolidated supplier? N Requisitioner completes order on PECOS Is order to be cancelled? Requisitioner receives goods from stores when advised Y Cancel order on PECOS Send to requisitioner Y N Order is to be changed Send to stores email address Follow “Stores Raise Order (Consolidated Supplier)” process Make changes & re-submit order END • Consolidated suppliers are Invitrogen, Sigma, VWR, Alfa Aesar, Spectrum, Fisher Scientific • Stores Email Address is chemistry.store@strath.ac.uk

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