Finance Coordinator Training March 9, 2006
Finance Division • Byron Cate – Director • Lisa Calger – Finance Clerk • Maxine Davis – Finance Clerk • Becky Hackler – Procurement Officer • Ben Hanneman – Accounting Manager • Marilyn Jackson – Insur/Retire Coordinator • Carla Root – Payroll Officer • Vacant – Human Resources Specialist
Longevity Service Worksheet Becky Hackler
District Attorneys Council’s Website www.ok.gov/dac Finance Division’s Website www.ok.gov/dac/Finance_Division/index.html OPERS – Benefits Estimator SoonerSave – Paycheck Comparison Calculator
Zero-Based State Funding Formula • Allocates funds based on population, number of counties and crime statistics • District Base Amount (DA, FADA, Finance Officer & SS) • Satellite Counties (.5 ADA & SS) • Additional ADA & SS per 20,000 population, excluding 1st 20,000 Formula
State-Funded FTE • 27 District Attorneys • 27 First Assistants • 174 Assistant District Attorneys • 27 Finance Officers • 226 Support Staff • $1.8M Travel and M&O FTE Analysis
State-Funded FTE • Need more attorneys and fewer support staff on state funds. • Will not affect state pay percentage.
Lunch Crabtown in Bricktown http://www.funfresh.com/crabtown_new.htm#lunch
Insurance • Insurance provided through the Department of Central Services, Risk Management Division • 5 bills: Property, owned vehicles, personal vehicles, tort, and directors and officers (D&O) State Insurance Programs
Payroll Changes • Hourly employees on supplemental • Supplemental date moved from the 9th to the 12th • Longevity payments combined with regular pay, beginning in May • Taxes on longevity will be a little higher, due to calculations on aggregate income, not monthly • W-4s for permanent changes only Payroll Changes Memo
Timesheets State of Oklahoma, through the implementation of PeopleSoft, is ensuring compliance with: • FLSA/OT issues • IRS tax/withholding regs • Leave regs DAC Timesheet
Personnel Changes • Salaries • Funding • Titles Cannot emphasize enough the importance of properly marking personnel action forms.
Budget Projections • State Appropriations • Child Support • VW Services Excel Spreadsheet
Personnel & Ledgers • Personnel Database – tracks all your personnel costs. • Ledger spreadsheets – track all of your funds transmitted to and held at DAC. Contact Byron for more info.