Litigation Support . Click to continue to next page. Introduction. Document Coding We process project specific litigation document coding to individual specifications, providing our clients with instant access to on-screen documents .
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Full Bibliographic Coding: This includes the coding of Beginning Bates Number, Ending Bates Number, Beginning Attachment Number, Ending Attachment Number, Document Type, Document Date, Title, Author, Author affiliation, Recipient, Recipient affiliation, CC, Bcc their affiliations and Document characteristics etc.
In-Text Coding:In addition to all the fields coded in” Full Bibliographic Coding” the names and the keywords mentioned within the text of the documents are also captured.
The coding Manual is reviewed by PM, QA & Training Team Leader
Decision Log is created.
D-log Sent to client for the responses.
Training is imparted to staff.
The staff is given a test and are required to attain >= 98% marks.
If Marks >= 98%
Goes back for the training.
Once the training is complete and the coders meet the minimum standards the process of actual coding begins.
The data received in the form of Loadset / CD / Batches are divided into the set number of jobs and the same are allotted to the most appropriate team for capturing the Beginning Bates Number, Ending Bates Number, Beginning Attachment Number, Ending Attachment Number and Document Type.
Upon the completion of the unitization the jobs are allotted to the coders for coding. The coder after analyzing the documents captures the required information from the document.
The Loadset / CD / Batches are divided into Jobs
Is unitization required?
The Jobs are transferred to the most appropriate team for the Unitization
The Jobs are given for the coding.
After the coding is complete the process of QC begins.
QC is done 100% on all the coded fields.
10% QA sampling is done on each Loadset / CD / Batch / Job
If QA>= 97.5 %
Data delivered to Client.
Data is received fromClient
A program is run on the images to ensure that the data is received as per the index file.
Does the data match with the Index file?
Client is informed about the mismatch and the data is then replaced by the client.
The data received is ready for process.
10% of the documents from Loadset / CD / Batches are taken out for the purpose of QA sampling.
A thorough checking of all the documents pulled randomly through a program is done at this stage.
The errors thus encountered in this process are noted in the QA report.
Accuracy is calculated through a mechanized formula.
Is Accuracy >= 97.5%
Errors are corrected in database and the Output is generated, reviewed to ensure that the data is in the correct format.
Data is delivered to client in the required format.
Given below are some of the key files that are maintained on a daily basis so that each and every page can be tracked till it is delivered to the client. Apart from these files, we also have built in programs for tracking the data.