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Presentation to the Joint Portfolio and Select Committees on Finance Statistics South Africa Continuous improvement. 4 June 2004. Statistics about statistics. 10 038 550 A4 pages printed last year 860 086 questionnaires distributed last year 148 408 releases distributed to users last year

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Presentation to the Joint Portfolio and SelectCommittees on FinanceStatistics South AfricaContinuous improvement

4 June 2004


Statistics about statistics

  • 10 038 550 A4 pages printed last year
  • 860 086 questionnaires distributed last year
  • 148 408 releases distributed to users last year
  • 44 135 telephonic and email requests last year
  • 25 000 hits on website per working day
  • 225 million responses to Census 2001
  • Largest number of hits on website in one day 41 691 (25 May 04)
  • 90 000 copies of Census in Brief printed
  • 2 653 downloads of Census in Brief in 20 days in May 04

Utilisation Framework for Official Statistics















TRANSITION: Pre-Ten Review Period

Change in Political system

First 2 yrs

Demand for


Change in legal system

Years 3 to 4

Ends leadership Era

Change institutions

Years 5-8

Change in


Systems –

Years 9-10


Projecting into the future: POST-TEN-YEAR-REVIEW

Change in the


System –

The next 10 yrs

Monitoring and evaluation

Programme alignment

in political system

Developmental state

Means Leadership Era

Programme alignment

in the legal system

Demand for


Programme alignment in



Foundations of official statistics

  • Business register
  • Population register
  • Dwelling register
  • Population census
  • Geographic frame

Economic and Social StatisticsMeasurable objective: To inform socio-economic decision-making by providing accurate, relevant and timely economic and social statistical information



Cost (R 000)

  • Industry and Trade Statistics
  • Financial Statistics
  • Price & Employ-ment Statistics

Statistical information on industry-related activities in the primary, secondary, tertiary, transport, tourism and other services sectors of the economy

Financial statistics on national, provincial, local government and the private sector

Price statistics on various goods and services at the consumer and producer level to monitor price changes (inflation rate)

Statistical information on employment and earnings in the formal non-agricultural South African business sector

21 272

16 226

31 442


Economic and Social Statistics (cont.)Objective: To provide statistical information which is accurate, relevant and timely in order to inform socio-economic decision-making

Cost (R 000)



Social Statistics


  • General Household Survey providing information on living conditions of South Africans
  • Statistics on labour market dynamics which include employment and unemployment
  • Statistics on Income and expenditure (pilot)

38 963

107 903


Population StatisticsMeasurable objective: To inform policy and planning processes on the state of the population by providing relevant, accurate and timely information on the demographic characteristics of the country


Cost (R 000)


Population Census

Demographic Analysis

Health and Vital



Planning Census 2011

Planning extended household survey

Dwelling frame (address register)

Thematic reports on fertility, mortality, migration and nuptiality as well as population projections and estimates

Statistical information on births, deaths, marriages, divorces, tourism and migration

124 607

4 791

8 750

138 148


Quality and IntegrationMeasurable objective: To provide integrated social, economic and demo- graphic information that enhances the quality and usage of national statistics


Cost (R 000)


Quality & Methodology

Integrative analysis

National Accounts

Human Capacity



Statistical quality and methodology support service to all producers of statistics

Analysing and integrating findings from various databases, narrative and graphic reports

Data about the level of economic activity within a coherent system of concepts and classification

Critical mass of skilled individuals

9 944

5 034

7 139

10 683

32 800


Statistical Support and Informatics

Measurable Objective: To improve service delivery and increase accessibility to statistical products and services to stakeholders through providing and strengthening systems at national, provincial and district level


Cost (R 000)



System of Registers

Information and Com-munications Technology

Geographic framework for spatial analysis of statistical information

Sample frame for the collection of economic statistics

A local area and wide area network to facilitate information sharing

9 185

12 501

35 530


Statistical Support and Informatics (cont.)Objective: To develop and strengthen system of national, provincial and district level to improve access to statistical information


Cost (R 000)


Statistical Information Services

Provincial Offices/ Provincial Co-ordi-nation


Accessibility of Stats SA’s statistics to all users, in accordance with its obligations to disseminate statistical information for the public good

Fieldwork capacity (e.g. establishing regional offices) within Stats SA for surveys and censuses, statistical information solutions for provincial and local stakeholders and statistical and geographical information services to all provincial stakeholders

13 507

58 531

129 254


Statistician General’s Office

Purpose: To provide corporate support services for the activities of the department including strategic leadership, administrative services and the office of the national statistics system


Cost (R 000)



SG support

Programme Coordination and MIS

Internal Audit


System of national statistics, including development indicators and statistical capacity building in government

Internal communications, Public and media relations, International relations

Project planning and management

On-line management information system

31 Internal audits conducted

5 579

21 859

7 099

3 521

38 058


Organisation and Management

Purpose: To provide corporate support services for the activities of the department including strategic leadership, administrative services and the office of the national statistics system


Cost (R 000)


Finance and Provisioning

Human Resource Mangement

Service Delivery Improvement


Sound financial and procurement management and administration

Effective human resource management and administration

Employee commitment and alignment

Strategic performance planning, management and reporting

34 521

16 826

6 372

57 719


Total budget for 2004/2005 by programme


Programme description

Cost (R 000)







Executive Cluster and Organisation and Management

Economic and Social Statistics

Population Statistics

Quality and Integration

Statistical Support and Informatics

95 777

107 903

138 148

32 800

129 254

503 882


Economic and Social Statistics

  • Achievements:
  • First industry releases
  • published based on
  • new business register
  • sample
  • Better measurement ofbusiness services
  • and tourism
  • Publishing rural CPI
  • on monthly basis
  • Harmonisation of
  • employment statistics
  • from businesses and
  • households
  • Comprehensive
  • strategy for economic
  • statistics developed
  • Key improvement and
  • development areas:
  • Ensuring quality inputsfor the re-basing of GDP
  • Improved large sample survey programme
  • New field collection
  • methodology for CPI
  • Improving the
  • coverage of PPI
  • Non-financial census
  • of municipalities
  • Pilot for the Income
  • & Expenditure survey
  • Pilot for the Housing
  • and Rental survey
  • Challenges
  • Second economy not adequately measured
  • Sample sizes too small for provincial and local breakdown
  • Income & Expenditure Survey not adequately funded
  • Frequency of Labour
  • Force Survey
  • Implementation of the
  • Government Financial
  • Statistics framework

Population Statistics

  • Achievements:
  • Publishing
  • Census 2001results
  • Dissemination of and
  • training on census
  • results
  • Web access to
  • Census 2001 results
  • Key improvement and
  • development areas:
  • Analysis of population
  • and development
  • interrelationships
  • Causes of deaths
  • - backlog
  • Implication of not
  • having a population
  • census in 2006
  • Challenges:
  • Extended household survey replacing census 2006
  • Tourism and Migrationstatistics
  • Coding of causes of deaths
  • Integration with Population register
  • Planning for PopulationCensus 2011

Quality and Integration

  • Achievements:
  • Publishing provincial GDP
  • First graduates back from foreign countries training in official statistics
  • Key improvement and
  • development areas:
  • Re-basing GDP
  • Establishing a system of classification (CARS)
  • Establishing economic analysis capacity
  • Establishing a poverty statistics unit in Stats SA
  • Establishing a programme for continuous statistical skills development
  • Systematic quality management
  • Challenges:
  • Establishing common standards and definitions
  • Supply and Use tables to be published in 2005
  • Tourism Satellite accounts
  • World-class statistical methodologies
  • Improving analytical capacity
  • Institute for training in official statistics

Statistical support and informatics

  • Achievements:
  • New Stats SA website for improved accessibility and usage
  • Web-enabled geographicaccess to census information
  • Geo-coding of businesses at municipallevel
  • Business register includes VAT and Income Tax information
  • Basic district office
  • infrastructure
  • Key improvement and
  • development areas:
  • Storage area network
  • Data management and Information Delivery (DMID)
  • Business register improvement survey
  • Establishment of district offices
  • Challenges:
  • Dwelling frame (National Address Register)
  • Infrastructure and statistical capacity for provincial and district offices
  • Improved service delivery to users
  • Developing a data governance system
  • Interdepartmental collaboration regarding registers and address system

SG’s office and Organisation and Management

  • Achievements:
  • Expenditure within budget
  • Risk management assessment completed & controls identified
  • Integrative strategic, business and operational planning and budgeting
  • Detail project planning on the MIS
  • HIV/Aids strategy and action programme in place
  • Contribution to ten year review
  • Key improvement and
  • development areas:
  • Implementation of risk management strategy
  • Implementation of supply chain management
  • Competency profiling
  • Integrative human resource strategy
  • Audit of statistical capacity in govern- ment departments
  • Focusing on user needs
  • Communication strategyincluding branding
  • Challenges:
  • Full compliance with regulatory requirements
  • Performance indicators for Stats SA
  • Recruiting and retaining skilled professionals
  • Managing change
  • Implementation of coordination mechanisms for the NSS
  • MSSI
  • Knowledge manage- ment

Focusing on governance

  • What has been done
  • Appointment of DDG for Organisation and Management
  • Risk assessment and control identification process
  • MIS tracking of all audit queries to ensure accountability
  • Of the 35 major audit issues, 19 have been dealt with, 5 will be finalised before the end of Jun 04, and the remaining will be dealt within this calendar year
  • Performance agreements for senior managers in place
  • Delegations (PSA and PFMA) finalised

Focusing on governance

  • Plans for this year
  • Reconfigure structure to improve management of support functions
  • Streamlining of HR, Finance and Procurement to improve service delivery and deal with BEE and Supply chain management
  • Improvement of management structures to improve controls – EXCO
  • Establishment of regular quarterly review meetings to entrench accountability resulting in quarterly performance reports
  • Appointment of legal advisor to work on contracts and ensure compliance with legislation
  • Learning centre including interventions on organisational culture

Staff Opinion Survey: 2001

Staff satisfaction Index: 44

Number of observations: 733


Staff Opinion Survey: 2002

Staff satisfaction Index: 41

Number of observations: 1 303


Staff Opinion Survey: 2003

Staff satisfaction Index: 48

Number of observations: 492


Strategic priorities for the next 12 months

Attend to urgently

Maintain and improve

Degree of importance



Stakeholder satisfaction


Strategic priorities for the next 12 months

Attend to urgently

Maintain and improve

Benchmarking of GDP (Nov 2004)

Improvements to key economic series

Improvements to Business register

Huge Changes to Prices (CPI)

Income and Expenditure Survey (pilot)

Planning for census replacement

Causes of death backlog

Focusing on user needs

Risk management

Leadership and management

Social statistics

Dissemination of products


Degree of importance



Horizontal organisation




Strategy scorecard

BAR & Parallel samples

wef 1 Dec 2003

Stakeholder satisfaction


Key achievements

  • Release of Census 2001 results and extensive dissemination
  • Establishing strategy for economic statistics
  • Putting together a comprehensive business register
  • Releasing economic statistics based on new register
  • Substantial improvements in governance
  • Getting planning right
  • New website (

Future Challenges

  • Statistics for a developmental state – government plays interventionist role – great need for information to monitor development
  • Government establishing M&E framework – role of NSS and Stats SA
  • Statistics become strategically important
  • State statistics – measures the formal economy
  • Government statistics – measures government priorities including the second economy
  • Stats SA to respond to these challenges
  • Here is our website