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Campus Completion Policy Assessment Tools

This conference presentation by Gretchen Schmidt of Jobs for the Future explores the crucial intersection of policy and student completion at community colleges in Ohio. It addresses how institutional policies, rather than just administrative controls, shape academic success. The discussion highlights the importance of revising policies and practices to support institutional reform, facilitate better communication, and provide clear guidance for students. Attendees will learn about the Institutional Policy Audit Tool developed for comprehensive policy assessment and recommendations.

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Campus Completion Policy Assessment Tools

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  1. Campus Completion Policy Assessment Tools Charting the Course for Student Completion Conference – Ohio Board of Regents Gretchen Schmidt, Jobs for the Future December 15, 2013

  2. What do you think of first when someone says “policy”?

  3. Potential Responses • Rules • Guidelines • Law/legislation • Structures • Catalog • Barriers? • Incentives?

  4. MORE UNINTENDED CONSEQUENCES INCREASED IMPACT

  5. Policy vs. Business Practices • POLICY • Legislation • State Regulation • Board Policy • Policy Manual/Catalog • BUSINESS PROCESS • Functions and processes at institution • Often codified by integration into electronic processes • Ownership not always clear • Become ‘de-facto’ policies

  6. Who Owns Institutional Policies? EVERYONE – NOT JUST ADMINISTRATION • Faculty • classroom policies, attendance policies, grading policies • Academic departments • admissions policies, advising policies, pre-requisite policies, placement policies • Student services • advising policies, student success courses and orientation requirements, financial aid policies • Business office • billing and payment policies, drop policies

  7. The Role of Institutional Policy in Scaling Reform • In order to sustain institutional change, structures, policies and practices need to be revised to support new systems • New structures prevent the institution from falling back into ‘old’ way of doing things • Provides an opportunity to long-standing practices that do not work in current environment • Communication of new policies and practices will help students enter with accurate information and good advice on how to navigate the college

  8. Institutional Policy Audit Tool • Developed for Completion by Design community colleges in Ohio • Colleges have institutional and state policy as a focus area in their grant • Needed a vehicle for doing a comprehensive policy audit at the institutions • Report and recommendations based on institution’s reform efforts and best next steps to sustain reforms

  9. Policy Audit Process • Different at each college • Developed in partnership with colleges – including leadership, faculty and staff • Included 1-day session facilitated by JFF staff • Report to college leadership with recommendations and priorities for institutional change • Strategizing how to use instrument in scaling through OACC

  10. Questions? Gretchen Schmidt Jobs for the Future gschmidt@jff.org 617-728-4446

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