An Ultimate Guide To Advantages Of Holding Virtual Events

1. An Ultimate Guide To Advantages Of Holding Virtual Events For a lot of planners, going virtual is still a foreign concept. After all, if bringing individuals together personally is the favored choice, why should planners even mull over setting up an event that takes place online? A lot of planners are also wondering if they can reach the same level of engagement or reach their revenue goals as they would with a traditional event. The truth is there are several advantages to going virtual that may not be well-known throughout the industry. Some of the key advantages of hosting virtual conferences are mentioned below:  Expand the audience and inclusivity A common misconception regarding virtual events is that they take away from an organization’s audience from in-person events. But actually, virtual events have the contrary effect. From financial and budgetary issues to health reasons and disabilities, attending in-person events can be tricky for a lot of people. Having a virtual event pass to your in-person event, for instance, allows people with personal or logistical challenges to be included, adding an element of inclusivity to your strategy. You can just have people fill in a simple registration form with some basic information to allow them in for the virtual event. Do not miss to check out some easy-to-fill event registration form sample examples available online.  Save time and money with logistics Virtual events can be a wonderful opportunity for meeting and event planners dealing with shrinking budgets. In fact, virtual events are about 79% less expensive as compared to in-person experiences, as planners typically save money on staff, venue, setup and takedown, accommodations, meals, travel costs, and a lot more. At a minimum, the sole thing planners have to be afraid of paying for is the fee of the virtual meeting platform. They also normally save a significant amount of time on logistics while hosting a virtual event compared to a live experience. Even though virtual events do necessitate some setup time and a little additional coordinating with presenters, it is tremendously less than that of an in-person event.  Event flexibility Have you thought about the flexibility in not organizing the event grounded to a particular physical site? What if it was possible to have a fully branded, multi-use event space that is accessible 365 days a year, at any time, from any location across the globe? With virtual events, this is the reality. For the reason that virtual events take place online, you have a lot of flexibility in the way you broadcast your event. Whether you are hosting a thought leadership conference, a virtual town hall, a sales kickoff, or another type of event, you can choose to make the sessions interactive, offer different language options, invite guest speakers, and a lot more.

2.  Gather powerful data Gathering and measuring feedback and engagement is crucial for all sorts of events. However, a challenge for physical events is getting attendees to partake and to actually employ tools to help track such crucial KPIs, such as mobile event apps, surveys, etc. This is where online events have a benefit, as all attendees have to do is utilize the online platform and its entire engagement tools in order to partake; plus, it is done entirely in real- time for all participants. Not only will this real-time feedback help presenters gauge the way their session is going, but it will even be useful to measure the overall success of a virtual event. Albeit the data that virtual events yield differs based on the platform and event management software solution you bring into play, it should be effortless to gather specific data on the event and attendees during the virtual event as compared to a physical event.  Event back-up plan The future of virtual events will turn out to be a common aspect of any meeting or event. With event turn- around times as low as 2 days, virtual events will be in every event planner’s back pocket for when an event must be unexpectedly canceled, postponed, or have a large reduction in attendance. Including virtual components or having a partner at the ready to help your in-person event trabsition into virtual, is a must and maybe the key to saving the event. Do you know customization is one of the key features of any virtual event platform? The same as an event management software platform, planners should look for a virtual events platform that offers customization features, such as:     Customizable email templates Branded web room Customizable registration capabilities Branded event website Always keep in mind that the registration form is the first impression of how the event will be. Make sure it is not complicated that the registrant leaves after looking at the intricate fields to be filled in. Make sure to keep it very simple yet informative. There are several examples of event registration form available online that you must check out prior to designing yours. If attendees log onto your virtual event’s registration page and see the virtual platform’s logo, they may be confused and make a decision not to register for the event. Being capable of integrating the branding and messaging of your company throughout the virtual event’s platform, will help create a consistent experience for attendees. So be certain to as the virtual event platform:    Do you offer branding opportunities, such as branded web rooms and branded event websites? What is the extent of your customization features? Do you have features to tailor several things for the virtual event? How will your virtual event look like? Virtual events can be a practical addition to the event strategy of an association. Besides increased flexibility, they aren’t as time-consuming for attendees and speakers. Furthermore, they’re cost-effective and you can save more money compared to physical events. For this reason, the saved money can go to buying a virtual event management platform instead, which can help automate and simplify the entire event planning process. If you are also planning for a virtual event, make sure to book a demo of Nxt.show platform. We can streamline and modernize processes and make sure your online events are a success!